Separtaion of powers II

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External Law Firms Control Wilmington City Government

External Law Firms Control Wilmington City Government

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  • 1. a.1
  • 2. a.$12001000i2(;:J:::::::aQ~~:;::(;:J~a~800LAW DEPARTMENTOutside Counsel ExpendituresFiscal Years 2007-2013Transactional600400200Personnel & EmploymentLitigation (Section 1983)$2,125,306.89*oD Environmental• Miscellaneous Services,$1,688,741.03 *$1,456,952.84 *$1,071,828.79 *$840,707.69 *$605,187.14 **2007* Total for the Fiscal Year** Fiscal Year 2013 through 03/22/132008 20092010 20112012 2013**Fiscal YearLAW l3udll.cI charts 201JS)~lcm21(JMI3fL1W~C;ul1cd-=-Fccs~20!3_CP5
  • 3. 1. Discuss the planned use of $175K in the Legal FeesAccount line.Legal Fees FY2013 Budget FY2014 Bu dget_. _._--_ . ...,....,..,Telecommunications $50,000 $0._--- ..--~--.-~"--. ......,--.Personnel & Employ/Contract Neg $70,000 $0.~.,-"~.-~--Personnel & Employ/Contract Lit $30,000 $100,000, -".~-.~Genera I Lega I Advice $25,000 $75,0001$175,000.-Total: $175,000-~-1Il--JJa. Specify the cost driver warranted for the additional shift of $50Kfor Outside Counsel for General Legal Advice.b. Specify the cost driver warranted for the additional shift of $70I{for Outside Counsel for Personnel & Employment Contract Litigation.c. List all vendors/consultants/attorney firms, amount, length of contract,and contract expiration date for FYI2, FYI3 and planned use of forFYI4.-1-
  • 4. -2-• General Legal Advice• Personnel & Employment Contract Litigation
  • 5. FISCAL YEAR 2012HECKLER & FRABIZZIOWilmington, Delaware (07/2004)MILLER & VAN EATONWashington, DC (04/2006)MORRIS JAMESWilmington, Delaware (02/2007)RICHARDS, LAYTON & FINGERWilmington, Delaware (09/1997)YOUNG, CONAWAY, STARGATT & TAYLORWilmington, Delaware (03/2002)-3-
  • 6. = -4-FISCAL YEAR 2013MICHELE D. ALLEN, ESQUIREWilmington, Delaware (12/12)BEST BEST & KRIEGER LLP(formerly Miller & Van Eaton)Washington, DC (04/2006)HECKLER & FRABIZZIOWilmington, Delaware (07/2004)MORRIS JAMESWilmington, Delaware (02/2007)
  • 7. FISCAL YEAR 2013 (contd)RICHARDS, LAYTON & FINGERWilmington, Delaware (09/1997)YOUNG CONAWAY STARGATT & TAYLORWilmington, Delaware (03/2002)LAND AIR WATER LEGAL SOLUTIONSBerwyn, Pennsylvania (03/2012)-5-
  • 8. -6-FISCAL YEAR 2014MICHELE D. ALLEN, ESQUIREWilmington, Delaware (12/12)HECKLER & FRABIZZIOWilmington, Delaware (07/2004)MORRIS JAMESWilmington, Delaware (02/2007)RICHARDS, LAYTON & FINGERWilmington, Delaware (09/1997)YOUNG, CONAWAY, STARGATT & TAYLORWilmington, Delaware (03/2002)
  • 9. 2. Discuss the budgeted Legal Fees for the following:r .. -~-----.----.--~r_-----"- .. -.-~ .. -.-" ... ".-.-. .. "" .. ""-l! FY2013 Budget !FY2014 Budget j1."--------.,-,,.,,_.,-----.----."--- .... _ ... """.----- ... ~-··-·"""·" .. · .. ···"-·-tt,-~-"-"-·"-"-·-~-·----·-·..·---·-·r-----,.----"-" ... --"--,,- ... -,,.~ ....,.",. "--·1I Finance - Collection Exp/Legal SS $473,000 I$473,000 I1,·-,-- ... ·_" ... · __ ··_-_._·_, .. ---------".--, .. -",,-- .. -.---"".-.,..----,.,-.,-"." ... -,.... " ... ,.~--.- ... "",,,,.-,, .. --~,-.-,,, .. -,,,,, ..... " .. ". ",."",~, ~IIRisk Ma nagement Fund $75,000 i$392,650 IF-- ,---,-- .. ---- .. -·, .. ,,----·--·--·,,· ..t--,·-,·----"·,· .. · .. ··-- .. ··---·,,·-···_···· .. · .. ······-···-,·,·1IWorkers Compensation Fund +1$150,000 1$150,000 i---:-- .. - -" .. " .. -.,,--.,,- -------------" .. "- .. ---r-------- ........................................,, .......------,-_ ..............................................................................................................................- ......" .... _- "~.iPublic Works - Legal Fees/WSF 1$400,000 i$500,000 !___ N_· _~ __ ,, __ ""...,,"" _____________________________________~_,_ ... "._. __ ,,_ .. ~ ... ,,~. __ ......,...., .... ,,<>-"".•.••. ~"••• ,-.,.,~a. Specify projected savings if any for outsourcing thesecases with various firms versus doing it internally,~
  • 10. -7-
  • 11. -8-• Finance -- Consultant fees for collection matters andadditional Sheriffs Sale filings• Risk Management Fund -- FY2013 request ($75,000)reflected defense costs for only one employment case that wasthen pending; FY2014 request ($392,650) reflects estimateddefense costs for three pending employment cases and twoSection 1983 cases• Workers Compensation Fund -- Estimated defense costsfor pending workers compensation claims (see chart)• Public Works -- Ongoing representation of City inenvironmental matters, storm water fees collection, and seweragreement negotiations
  • 12. WORKERS COMPENSATION AND SUBROGATIONFeesIncurredPotentialExposureSettlementslDecisionsEstimatedSavingsFISCAL YEARS 2006-2007 $303,820 $8,859,295 $814,920 $8,044,375(thirty-two cases)FISCAL YEARS 2008-2009 $242,161 $5,392,286 $869,449 $4,522,837(fourteen cases)FISCAL YEAR 2010 $129,237 $1,220,969 $200,979 $1,019,990(nine cases)FISCAL YEAR 2011 $134,187 $1,498,452 $310,553 $1,187,899(nine cases)FISCAL YEAR 2012 $148,147 $ 350,991 $ 55,000 $ 295~991(four cases)FISCAL YEAR 2013 $ 73,268 $2,503,748 $384,764 $2,118,984(sixteen cases, 03/20/13)-9-
  • 13. -10-3. Briefly, specify the number of pending lawsuits filedyear-to-date, by department and type (discrimination,employment law, excessive force, etc.). How much fundshave the City saved by settling cases versus opting forlitigation over the last 2 fiscal years?• Number of currently pending lawsuits andadministrative cases: 47 Section 1983 (Constitutional Claims) -- 11 Employment -- 13 (includes EEOC charges) Labor -- 7 (includes PERB charges) Personal Injury (auto) -- 11 Personal Injury (other) -- 1Miscellaneous -- 4 (ZBA appeals; parking appeal; water billingdispute before Delaware Human Relations Commission)
  • 14.  WILMINGTON POLICE DEPARTMENT Employment -- 3 Personal Injury -- 9 (auto) Section 1983 (Constitutional Claims) -- 10 FINANCE Employment -- 2 Miscellaneous -- 2 (water/parking) PUBLIC WORKS Employment -- 2 Personal Injury -- 2 (auto)-11-
  • 15. -12- LICENSES & INSPECTIONS Employment -- 1 Personal Injury -- 1 (other) Section 1983 (Constitutional Claims) -- 1 Miscellaneous -- 2 (ZBA) HUMAN RESOURCES Employment -- 3 Labor -- 7 LAW• Employment -- 1
  • 16.  Matters resolved overthe last two fiscal years = 31• Approximate litigation exposure = $3,500,000• Total settlement amount = $1,318,805• Estimated potential savings = $2,181,195-13-
  • 17. -14-4. Discuss the shift of $100K from the Mayors OfficeContingency Fund to the Law Department for theFED-UP Program.• The FED-UP Program (Federal Enforcement,Detention, and Urban Policing) is a very effective anti-violence joint initiative coordinated amongst the City, theAttorney Generals Office, and the U.S. Attorneys Office• Federal accounting requirement caused shift infunding to Law Department• Program Statistics:• Since inception of program in 02/2007, 179 InitialAppearances in Federal Court
  • 18. • Approximately 14 of 179 cases sent to State forprosecution• Approximately 93% of defendants prosecuted inFederal Court detained in jail during course ofprosecution• Approximately 95% of defendants prosecuted inFederal Court pled guilty or were convicted• Approximate average term of imprisonment was 45months-15-
  • 19. -16-5. Discuss the $49.6K budgeted in the MiscellaneousServices account line considering actual expendituresare trending lower than budget, as well as prior yearsamount has trended below budget.• $44,605 requested to renew annual contract forcomputerized legal research services for FY2014• $5,000 requested to renew annual license fordocument management software and consulting fees
  • 20. 6. Discuss the $150K budgeted in the Court Costs andNotary Fees account lines considering actualexpenditures are trending lower than budget, as well asprior years amount has trended below budget.• $10,000 decrease from FY2013 appropriationprimarily used for costs relating to Sheriffs Sales (titlesearches, property postings, electronic filing chargesfor legal pleadings)• Sheriffs Sale Filings =FY2006 193FY2007 318FY2008 657FY2009 658FY2010FY2011FY2012FY20137331,050727682 (03/31/13)-17-
  • 21. -18-7. Justify the $36.5K budgeted in the Membership andRegistration account line. Specify the legal training,certifications, etc. per staff.• Memberships ($3,015) -- Delaware State Bar Assn(all attorneys); Delaware Trial Lawyers Assn (threeattorneys); International Municipal Lawyers Assn(office); National Public Employer Labor RelationsAssn (three attorneys)• Books and Subscriptions ($23,000) -- Legalpublications (e.g., Delaware State Code, DelawareRules, Federal Rules of Civil Procedures, American,Jurisprudence)
  • 22. • Continuing Legal Education Seminars ($7,500)($500 per individual)• Delaware Supreme Court Registration Fees ($2,000)• Specialized Training (Trial Advocacy) ($1,000)-19-
  • 23. -20-8. Discuss the $8.8K budgeted for Temporary Salariesconsidering FY12 actual expenditures totaled $5K, andyear to date FY13 totals $2.5K.• Messenger position (Limited Service Employee)funded for 20 hours/week @ $8.50/hour for 52 weeks(court and law firm deliveries, photocopying, filing)• Trending low because of turnover in the position(attrition)
  • 24. 9. Provide FY14 proposed organizational chart with thetotal number of employees (i.e., permanent, temporary,contract, vacancies). Outline specific duties of eachemployee. Permanent employees = 21 Limited service employees = 1 (Messenger) No contract employees One vacancy (Assistant City Solicitor)-21-
  • 25. LAW DEPARTMENTProposed Organizational ChartFY 2014Legal ResearchAttorney-22-r.----CitySolicitorSenior FirstAssistantCity SolicitorFirst AssistantCity Solicitors(2 positions)ISenior AssistantCity Solicitors(2 positions)Assistant CitySolicitors(4 positions)LitigationTransactionalLabor/EmploymentCode EnforcementLegislationEnvironmental/ """/////////////iii /I ,/• £U. li a ; h2U£b!i t ; ; £L /Legal Assistants ~/(4 positions)Real EstateLegal CoordinatorLitigation AssistantLegal LegislativeAssistantNuisance PropertyAdministratorLegalAdministrator////////Messenger(Limited Service)LegalAdministrativeAssistant1 FY2014_0rgChartRov. March 2013
  • 26. Michael P. Migliore, City SolicitorLegal counsel to the Mayor, City Council and all City departments,boards and commissions; supervises and directs all legal advice and servicesprovided by the Law Department under the major headings of: litigation;Human Resources; transactions, contracts and bonds; code enforcement;and drafting of City legislation and the codification of City ordinancesBrenda James-Roberts, Senior First Assistant City SolicitorLabor and employment administrative matters (workerscompensation, employment discrimination and retaliation, grievances,arbitrations, unemployment appeals, and employment contractnegotiations); counsel to Board of License & Inspection Review, ResidencyReview Board, Health, Aging and Disabilities Committee and Police andFire Trial and Appeal Boards-23-
  • 27. -24-Mark J. Pilnick, First Assistant City SolicitorContracts and bidding requirements for all departments; economicdevelopment, environmental and other transactional supervision; PublicWorks matters (including DELDOT and cellular communicationsagreements); Chair, Zoning Board of Adjustment; Cityfest matters; counselto Purchasing Review CommitteeRosamaria Tassone-DiNardo, First Assistant City SolicitorLitigation (including supervision of litigation unit and outside counsel);L&I (Building and Housing Code enforcement; disorderly and nuisanceproperties; Board of L&I Review hearings and appeals; training; generalcounsel); Police Department (administrative hearings and appeals; training;general counsel); counsel to Design Review and Preservation Commission
  • 28. Richard L. Emge, Senior Assistant City SolicitorReal estate matters (preparation and review of agreements;acquisition and disposition of real property); Real Estate & Housing;Economic Development projects; counsel to Office of EconomicDevelopment, Wilmington UDAG Corporation and Christina GatewayCorporation; Planning Department and Planning Commission matters;telecommunications and cable television franchise matters (Verizon andComcast); some complex Sheriffs Sale mattersKara S. Coats, Senior Assistant City SolicitorEnvironmental matters (Public Works, Economic Development,DNREC); brownfields redevelopment; wastewater and stormwaterregulation; emergency management, including Local EmergencyPlanning Committee; Tree Commission; Water, Wastewater, andStormwater Citizens Advisory Board-25-
  • 29. -26-Martin C. Meltzer, Assistant City SolicitorLabor and employment litigation relating to wage and hour,grievances, arbitrations and contract negotiation; Parking RevenueEnforcement and Red Light Photo Enforcement prosecution; counsel toWilmington Fire Department including prosecution of Fire Trial andAppeal Boards; FOIA Coordinator; Ethics Commission; pension mattersDaniel F. McAllister, Assistant City SolicitorLitigation; employment matters relating to EEOC complaints;Mutual Assistance Agreements for Police Department and otherjurisdictions; policy issues concerning the Police Department,including prosecution of Police Trial and Appeal Boards; Rock ManorGolf Course; grants
  • 30. Thomas P. Carney, Assistant City SolicitorFinance (Collections, Sheriffs Sales, Bankruptcy); Legislation;Litigation; Red Light Photo Enforcement prosecutionAssistant City Solicitor [Vacant]LitigationElizabeth Dianne Power, Legal Research AttorneyConducts legal research and abstracts findings into memorandaand draft legal opinions in all areas of municipal law; drafts pleadings-27-
  • 31. -28-Judith H. Pilnick, Legal AdministratorMargaret M. Scatasti, Legal Administrative AssistantRobert F. Snowberger, Real Estate Legal CoordinatorDonna L. Kellam, Litigation AssistantFaye Oakes, Legal Legislative AssistantAnthony C. DiNardo, Jr., Nuisance Property AdministratorPhilomena D. Fato, Legal AssistantJavette M. Lane, Legal AssistantAnne S. Herrell, Legal AssistantAmanda M. Scatasti, Legal Assistant
  • 32. All material provided for the Law DepartmentsFY2014 Budget Hearing before Wilmington CityCouncil was prepared by Law Department staffand no expenses to any outside vendors wereincurred.-31-
  • 33. -30-11. Please provide specific details for 1 % reduction of yourproposed FY14 budget excluding internal services anddebt service.• 1 % reduction = approximately $28,000• This amount would have to come from theFY2014 request for Court Costs ($150,000) thatsupport the Sheriffs Sale program but likely wouldresult in a decrease in the number of Sheriffs Salefilings with a potential loss of revenue in excess of$200,000
  • 34. 10. Discuss any changes to positions compared with FY13budget (new, deleted, upgraded, downgraded, titlechanges, and/or salary adjustment for any positions).• No changes to any positions -29-
  • 35. c.II