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Shaky Stacks: New Modes of Collection Development
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Shaky Stacks: New Modes of Collection Development



Presented at PNLA 2012 by D. Brigham, S. Simpson and D. Westbrook

Presented at PNLA 2012 by D. Brigham, S. Simpson and D. Westbrook



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Shaky Stacks: New Modes of Collection Development Presentation Transcript

  • 1. Shaky Stacks New Modes of Collection Management for Uncertain Times Doug Brigham Shannon Simpson Danielle Westbrook02 August 2012PNLA ConferenceAnchorage, Alaska
  • 2. What factors have mostimpacted your collectionsin the past five years?
  • 3. Issues UBC is facing• Library-wide reviews• Space• Money• Time• Shifting priorities, formats, perceptions
  • 4. What is Collections Management &Planning (CMP)? • A unit in Technical Services that focuses on emerging collections issues • Mostly analyzing physical collections thus far • Provide services for other Library units such as data analysis, project support, recommendations and tools for collections work
  • 5. CMP by the numbers 1 Librarian & 2 SLAIS co-op Student Librarians Unit is 1½ years old Over 30 active projects Collaborating with 70 colleagues in 20 UBC Library units Working with 5 external partners
  • 6. How we came to exist• CMP Librarian is a new position• Doug had been the systems librarian; moved to eResources• The Librarys desire to start new collections discussions• Shannon & Danielle hired as co-op students to provide support for emerging projects
  • 7. Tools & Techniques
  • 8. Collections Discussions Created collection profiles for each branchUBC Library CollectionProfiles: First RoundAnalysis Report
  • 9. Suite of Collections Tools• Circulation and Acquisitions Reports• Duplicates Reports• In House Use Tracker• Item Flagging in the ILS• WorldCat Analysis
  • 10. Circulation & AcquisitionsReportsDetermine collections growth & use• Annual breakdown items acquired• Annual breakdown of circulation statistics
  • 11. Duplicates ReportsIdentify and remove unnecessary duplicates to free upspace and make our collections stronger• Duplicates on the same bibliographic record• Can specify different duplicate thresholdsPartners• Serials• Cataloguing• Systems
  • 12. In House UseInformation about collection use not captured inour ILSComponents• In House Usage Tracker• In House User InterfaceOur Partners• Systems• Borrower Services• Library branches
  • 13. Education Library 43% More Use!
  • 14. In House UseBenefits• More accurate depiction of use• In House use patterns can be analyzed• Layout of collections and user space
  • 15. Item Flagging in the ILSAllows us to identify & mark items for later action –streamlines future collection management decisionsFlags for later action• To ASRS• From ASRS• To IRL immediately• To IRL if possible• Do not remove to IRL• Review for IRL in 3 years• Please withdraw
  • 16. WorldCat Collection AnalysisTMIdentify gaps in the collection, overlap with otherlibraries and items unique to UBC• Module of WorldCat• Compares UBC Library collections to other institutions’ collections• Great for gap analysis• Potential for regional collection management and storage facilities
  • 17. Technical Services WorkflowsAnalysis done in Summer 2011 to support theTechnical Services (TS) Review• Over 160 workflows on TS processes• Gave CMP an overarching view of material flow• Learned how to extract and analyze workflows
  • 18. Benefits of the CMP unit• A dedicated unit provides support for colleagues that other units cannot• Library-wide focus means we can connect the dots• We can assist with horizontal and vertical integration for collections management• We bring a unique blend of skills and perspectives
  • 19. Collections Projects
  • 20. Collections PilotsResponse to collections discussions and last copyguidelines in Art, Architecture & Planning (AArP),and MusicAArP• Examine how the last copy guidelines would shape a weeding project.Music• Determine how to define and identify core items in a subject.
  • 21. Why Renew?Summer 2012 special project with eResourcescolleagues• Laying the groundwork for renewal decisions• Greater scrutiny in the process• Organizing usage stats & cost data• What to put in the renewal calendar• Initial phases of ERMS implementation
  • 22. Collections MovesBranch closures and reclaiming of space triggerhuge collections shifts• Closing the Music Library to create a new Arts Library• President taking the remaining half of a floor in Koerner library• Need to shift collections in four branches plus ASRS ~ 930,000+ items in play• Integrated Research Library slated to open January 2015
  • 23. The Big Picture
  • 24. Is there a big picture?• Our work has been project-based• No broader initiatives• We have not secured ongoing buy-in from colleagues• There is a huge amount of potential in the unit• Were surviving – but were not yet thriving
  • 25. How to survive• React to the current situation• Develop solid solutions• Build relationships across the organization• Deliver successful projects• Use data to support your actions• Utilize the skills you have• Work with the resources available
  • 26. Surviving Some rights reserved by xlibber
  • 27. How to thrive• Be prepared and forward-looking• Get buy-in and sustain continuous dialogue• Incorporate new skill sets - create ones that dont yet exist• Integrate your project experiences• Use data to inform your decision making• Devote time to research & development• Support the unit with adequate resources
  • 28. Thriving! Some rights reserved by W J (Bill) Harrison
  • 29. What do you think?
  • 30. Thank you!Doug Brighamdoug.brigham@ubc.caShannon Simpsonshannon.delay@gmail.comDanielle Westbrookdanielle.westbrook@gmail.com CMP 2012.005/1