PROJECT MANAGEMENT TOOLS AND TECHNIQUES MGT41 Intro Professor Ohayia
What is Project Management?Project Management is the process ofdefining, Planning ,organizing, leadingand controlling the development of anInformation System Project.The goal of Project Management is todeliver an Information System that isacceptable to Users and is developedon time and within budget
PROJECT MANAGEMENT PROCESS PHASES 1. INITIATING THE PROJECT 2. PLANNING THE PROJECT 3. EXECUTING THE PROJECT 4. CLOSING DOWN THE PROJECT
1. PROJECT INITIATIONThe first phase of Project ManagementProcess in which activities are performedto asses the Size, Scope, and Complexityof the Project and to establish proceduresto support later Project activities.
PROJECT INITIATION ACTIVITIES1. ESTABLISHING THE PROJECT INITIATION TEAM2. ESTABLISHING A RELATIONSHIP WITH CUSTOMER3. ESTABLISHING PROJECT INITIATION PLAN4. ESTABLISHING MANAGEMENT PROCEDURES5. ESTABLISH PROJECT MANAGEMENT ENVIRONMENT AND PROJECT WORKBOOKDepending on the Project some of these Initial Activities may be unnecessary and some may be very involved.
2. PROJECT PLANNINGThe Project Planning provides an overall frameworkfor managing Project Costs and schedules.Project Planning takes place at the beginning and atthe end of each Project Phase.Project Planning involves defining clear, discrete“Activities” or “Tasks” and the work needed tocomplete each Activity. IF YOU FAIL TO PLAN, YOU PLAN TO FAIL!
2. PROJECT PLANNINGProject Planning involves defining clear,discrete “Activities” or “Tasks” and the workneeded to complete each Activity.An ACTIVITY is any work that has a beginningand an end. And requires the use of Projectresources including people, time and money.Activities are the basic units of work that ProjectManager Plans, monitors so Activities should berelatively small and manageable.
2. PROJECT PLANNING ACTIVITIES1. Describing Project Scope, Alternatives and feasibility2. Dividing the Project into manageable tasks (WBS)3. Estimating and creating a Resources Plan4. Developing a Preliminary Project Schedule5. Developing a Project Communication Plan6. Determining Project Standards and Procedures7. Identifying and Assessing Project Risks8. Developing a Statement of Work9. Setting a Baseline Project Plan.