Bates Virtual Information Sessions


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Bates Virtual Information Sessions

  1. 1. Bates College Lewiston, Maine Virtual Industry Information Sessions Linking Students with Industry Insight
  2. 2. Program Overview <ul><li>The goal of the Virtual Industry Information Sessions (VIIS) is to provide students with an opportunity to learn about careers in a specific industry from alumni in those fields </li></ul><ul><ul><li>Session topics will be based on a specific job functions and industries </li></ul></ul><ul><ul><ul><li>Example: A marketing topic that can give insights into consumer-centric marketing vs. industrial product marketing </li></ul></ul></ul><ul><ul><li>Potential topics/industries to consider include marketing, sales, finance, non-profits, education, medical/biological research, government, law, consulting and healthcare </li></ul></ul><ul><li>Presentations will leverage web technology, using virtual meeting tools to provide insight into a specific industry as well as offer a forum for students to ask a panel of alumni questions about these industries </li></ul><ul><li>Discussions would be open to all students at Bates and would be designed so they could participate from any location with Internet and phone access </li></ul>Members of the Bates College alumni and parent community want share their industry experience and help current students find career opportunities.
  3. 3. Session Outline 0:40 0:45 0:50 0:55 0:60 0:00 0:05 0:10 0:15 0:20 0:25 0:30 0:35 Session Outline Introduction and Set Agenda Presenter #1 Presenter #2 Presenter #3 Online Chat/Q&A <ul><li>Each session will have both a presentation component and a question and answer component </li></ul><ul><ul><li>A panel of 3-4 alumni/parents will be selected to offer presentations </li></ul></ul><ul><ul><ul><li>Presentations will be 5-10 minute each </li></ul></ul></ul><ul><ul><ul><li>Presenters can create PowerPoints to support their talk (5-6 slides max) </li></ul></ul></ul><ul><ul><li>The remaining time will be dedicated to allowing students to ask questions of the panel </li></ul></ul>
  4. 4. Logistics of the Session Using an online format offers flexibility for users and the ability to attract a large audience. Many of these web tools also offer a transcript feature which could be posted for students to access in the future. <ul><li>The session will be conducted virtually, allowing participants to access the session from anywhere using a phone line and the Internet </li></ul><ul><ul><li>Tools such as WebEx/Go-To-Meeting will be used for this presentation </li></ul></ul><ul><ul><ul><li>These tools create a virtual conference room and allow for presentations to be shown to all participants as well as for questions to be submitted via an online chat feature </li></ul></ul></ul><ul><li>Sessions will start using the virtual room in conjunction with a conference call line so presenters can speak to all participants and show their presentations </li></ul><ul><li>After presentations, the session will switch to the online chat for Q&A </li></ul><ul><ul><li>Students can submit questions for the panel to a moderator via online chat </li></ul></ul><ul><ul><li>The moderator would then filter questions and direct them to specific panelists </li></ul></ul><ul><ul><li>Panelists would then respond to their assigned question via the online chat </li></ul></ul><ul><ul><ul><li>Benefit: All students can see all questions and all answers </li></ul></ul></ul>
  5. 5. Alumni/Parent Presenter Responsibilities <ul><li>Agree to participate as a presenter and panelist for this forum </li></ul><ul><ul><li>Duration of meetings – 1 hour </li></ul></ul><ul><li>Create and deliver a presentation using PowerPoint as a support tool </li></ul><ul><li>Presentations would be on the topic of “A day in the life of …” </li></ul><ul><ul><li>Ideally this should be from the perspective of an entry-level position, but any insight is useful </li></ul></ul><ul><ul><li>Areas to discuss may include: </li></ul></ul><ul><ul><ul><li>Walk through an average day, discussing your tasks and how they contribute to the organizations operations </li></ul></ul></ul><ul><ul><ul><li>Walk through an average project, discussing your tasks and role in its completion </li></ul></ul></ul><ul><li>Answer questions from students following the presentations </li></ul>The primary responsibility of the presenter is to create and organize a presentation for the students.
  6. 6. Other Responsibilities <ul><li>Publicity </li></ul><ul><ul><li>A coordinated effort would be need to let students know about this program, the topics being discussed, program format and featured speakers </li></ul></ul><ul><ul><li>Strong encouragement from campus is needed to motivate students to participate </li></ul></ul><ul><li>Moderator </li></ul><ul><ul><li>A moderator would need to be available for each call to introduce the program, help manage time and filter questions </li></ul></ul><ul><li>Students </li></ul><ul><ul><li>Students should do some research on the companies being featured in the presentations and have some questions prepared in advance </li></ul></ul>Many of these other responsibilities can be completed through a collaborative effort between alumni/parents and Bates staff.
  7. 7. Organizational Components <ul><li>Identify technology system to be used </li></ul><ul><li>Topic and panel selection </li></ul><ul><ul><li>Feedback on what topics would be popular can be solicited from Bates OCS and current student organizations such as Bates STAR and student clubs </li></ul></ul><ul><ul><li>Based on the topic selected, alumni and parents can be identified as presenters through a collaboration between Alumni and Parent Program, the Boston Bates Business Network and Bates OCS </li></ul></ul><ul><li>Marketing </li></ul><ul><ul><li>Traditional modes – class e-mail lists, info in the school paper, flyers on campus etc. </li></ul></ul><ul><ul><li>Reach out to faculty to mention/promote to students in class </li></ul></ul><ul><ul><li>Reach out to coaches to promote to their teams </li></ul></ul><ul><ul><li>Reach out to club leaders to inform and encourage their members </li></ul></ul><ul><li>Scheduling </li></ul><ul><ul><li>OCS should provide feedback on appropriate times that will work in student schedules (Time of week/year, time of day etc.) </li></ul></ul>This process should be repeatable for any industry topics
  8. 8. Organizational Components (Cont.) <ul><li>Student Registration </li></ul><ul><ul><li>Students would register for the panel through the current OCS registration systems </li></ul></ul><ul><ul><li>Given the virtual nature of the presentation, registration would not be required, but would recommended to we can get a feel for participant pool size </li></ul></ul><ul><li>Timing </li></ul><ul><ul><li>Identify and confirm topic, speakers and date (3-7 days) </li></ul></ul><ul><ul><li>Market the session to students (10-14 days after detail confirmation) </li></ul></ul><ul><ul><li>Date of Session (min. 14 days after confirmation of speakers and date) </li></ul></ul><ul><ul><li>Follow-up/feedback/surveys (performed 1-3 days after the session) </li></ul></ul><ul><li>Necessary human resources </li></ul><ul><ul><li>Person to coordinate scheduling and organize presenter </li></ul></ul><ul><ul><li>Person to coordinate all marketing initiatives (traditional, via faculty, via student groups) </li></ul></ul><ul><ul><ul><li>Can parcel responsibilities among several volunteers </li></ul></ul></ul><ul><ul><li>Person to moderate the session (familiarity with the technology being used is important for this role) </li></ul></ul><ul><ul><li>Person to coordinate registration </li></ul></ul><ul><ul><li>Person to coordinate post-session feedback and surveys </li></ul></ul>The timeline for organizing this process can be flexible depending on how quickly topics can be identified and speakers confirmed.
  9. 9. Why is VIIS important? <ul><li>Offers students the opportunity to hear from industry professionals </li></ul><ul><li>Provides a flexible forum to ask questions and learn about the various roles and responsibilities of select professions and industries </li></ul><ul><ul><li>Understand tasks and responsibilities involved with each job </li></ul></ul><ul><ul><li>Receive feedback on how to find jobs in a particular industry </li></ul></ul><ul><li>Help Bates kick-off another career-oriented program linking alumni/parents and students </li></ul><ul><ul><li>Build on the success of career-oriented programs such as the Finance and Consulting Bootcamp, the Finance Roadshow, JumpStart and GAMEDAY </li></ul></ul><ul><li>Further differentiate Bates from other NESCAC programs </li></ul>The Virtual Industry Information Sessions will provide students with an incredible opportunity to learn first hand about an industry in a very informal and setting.
  10. 10. Bates Alumni Coordinators: Daniel Vannoni ‘05 Codfish Gear e. c. 617-285-9473 Please contact any alumni coordinators with questions or comments. Others?? Bates College Lewiston, Maine