Work life balance


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  • Your mission and vision are just the beginning to finding balance…they play an integral role in the development of a work life plan. Today we want to begin to create a customized work-life plan for each of you. Notice I said BEGIN! We only have one hour to complete this workshop…in that hour you will not be able to complete the plan for some people it will take hours, while for others it may take weeks. Today we will discuss what a work-life plan would look like its components etc…but we will not have time for each of you to give it enough thought to complete it. This is where the hard work starts!Creating this plan is all about Self-Discovery. I am hoping that you get a few A-HA moments today but real self discovery can’t happen in one hour. The value you get from this plan will only be determined by the amount of work and thought you put into it.Ask yourself what is your “push-back” (excuses why you can’t/won’t to address an area)According to Erica Chick in the August 2004 issue of Infoline there are 5 components to a work-life planFocus areas: These represent roles or functions within your life and can be personal or professional in nature. Each focus area is comprised of activities that support the focus area. We will define this more in the next moment.Strategic Objectives: For each focus area there are numerous goals. You need to prioritize these in order of what is most important to youTasks, actions, communications: This component consists of the tactical steps or activities required to successfully achieve a particular strategic objective or goalImplementation: This is a schedule that defines a realistic timeline and approach for translating your vision into a realityMaintenance: This component relates to the ON GOING evaluation and modification of your work life plan.Let’s break these components down and review them one at a time.
  • If your first thought was “Its not possible to find a balance, you have to choose one over the other”…you are correct. You will NEVER find the balance. If you BELIEVE that it is possible. It is POSSIBLE. As we go through the keys today, you will notice that in fact we WILL have to make difficult choices between work and life and it is precisely THOSE choices that will determine how balanced you feel. So finding the balance is possible but perfection is not. Remember, ultimately there is no such thing as perfection. If it is perfect then everyone would see the solution as being perfect. However what is perfect for you may NOT be viewed as perfect for others…therefore it really does not exist. We have to stop chasing after something that is not there. We are looking for BALANCE NOT PERFECTION!Balance meaning not “longing” for something....if not longing, not out of balance!
  • Now that we have chosen our attitude…the next step is to understand what you want out of your personal life and professional life. We do this by taking time to understand what our personal vison and mission are for our life. Work and Home do not exist independently so we must focus our vision and mission statement on both work and life!In order to determine your vision you must consider every wish or aspiration you have ever had. Think about what you have dreamed of achieving both personally and professionally. At this stage you must brainstorm and that means… Be open to ANY idea or ANY option. Don’t allow past experience to cloud your thoughts.Once you determine your vision you must develop your mission statement that will guide you on your journey. These two things are the START of developing a work life plan.A vision statement is a vivid statement that helps you create a mental picture of your target.As you begin creating your vision statement, remember the more specific and detailed your vision is, the easier it will be to accomplish it. You want to design it so that it describes the very best possible outcome…”stretch” expectations and aspirations, get out of your comfort zone….go for that dream! The vision statement is designed to inspire, energize, motivate, and stimulate your creativity. “You don’t get a million dollar idea from a ten dollar vision” (timethoughts).Rermember it can include both your personal and professional dreams.Create a powerful phrase that summarizes and captures the essence of your vision – a simple phrase that will trigger the vision in your mind, and the mind of others with whom you choose to share it….i.e.,Microsoft’s vision “A personal computer in every home running Microsoft software”….maybe not complete yet, but have they failed?Albert Einstein said “Imagination is more powerful than knowledge”So remember the purpose of your vision statement is to look at what’s POSSIBLE!!!Now, let’s look at the mission statement…and by the way, these two documents complement each otherLets start by talking about vision first…Your mission statement is a description of what you want to focus on and accomplish, and serve as a way to focus your energy, actions, decisions, behaviors towards what’s most important to you.In developing your mission statement, you have to ask yourself these questions….(slide)Your personal mission statement should prioritize your goals and shape your plan. This mission statement should encapsulate what is of utmost importance to you and what inspires you. While the best mission statements seem to be 3-5 sentences long, are pretty simple, clear, and brief, it can be as long as it needs to be. Remember that this is a living document and as our lives change…so too will our Personal Mission Statement.p. 12 of your handout gives you additional questions to address, broken down in to specific areas, that will help you come up with your mission statement. You can use these in other sections of this plan also as you will see.When I click the mouse you will see an example of a Personal Mission Statement. DO NOT…I repeat DO NOT just look at the example and say… “oh that sounds good I will just use this one”!!! You are NOT helping yourself. You MUST develop your own.
  • Last but certainly not least…our final key is finding ways to Maintain our balance.At this point you may be thinking…this is too difficult, too time consuming…if that is going through your mind…STOP go back to Key #1 and remember that if you want things to remain they way they are…you do not have to do anything, but if you want them to change…you must do something to make it change.Lets get back to Maintaining…You need to remember that these documents we have created are NOT written in stone. We don’t have to do that anymore since they created pens and paper. You will need to keep these documents ALIVE!!! All these documents we talked about are LIVING DOCUMENTS and require that you revisit them periodically. Some may need to revisit these documents weekly, others…monthly, it will be different for each of you.Set aside time to review goals, revisit the time line, reflect on TACS, adjust as necessary…maybe time lines, # of activities in TACs, etc….and remember to REWARD yourself for doing the work to maintain work life balance.Review Mission statement every day...put on mirror to read every day; if offered opportunities ask if it fits with your mission statement...if not, say no if you can.
  • Work life balance

    1. 1. HOW MUCH IS TOO MUCH?WHAT DOES IT MEAN ANDHOW DO WE GET IT?Presentation: Hieu Nguyen Minh
    2. 2. MORALNo man/woman is busy in this world all 365 day.The sky is not going to fall down if you take few days LEAVE and meet your dear onesOFFICE WORK IS NOT EVERYTHING IN LIFE and MONY MAKING IS NOT EVERYTHING IN LIFE
    3. 3. WORK-LIFE BALANCE GOAL To focus on how to successfully combine work and personal life, family relationships and leisure time into a satisfying life. OBJECTIVES Assess the current state of balance in your life Develop strategies for balancing both work and personal life Maintain balance once you find it
    4. 4. TODAY’S AGENDA What is Work-Life Balance? What is your Work-Life Balance? What are Benefits of Work-Life Balance? What are effective Prioritizing techniques?  ABC merhod  Covey’s quadrant  Paterno principle What are the Keys to Work-Life Balance?
    5. 5. WORK LIFE BALANCE :- "We have overstretched our personal boundaries and forgotten that true happiness comes from living an authentic life fueled with a sense of purpose and balance." Dr. Kathleen Hall, from A Life in Balance "Happiness depends on how you balance your lifes equations between positive and negative experiences and attitudes." Kall " … a self definited, self determined state of well being that a person can reach, or can set as a goal, that allows them ta manage effectively multiple responsibilities at work at home, and in their community; it supports pysical, emotional, family, and community health, and does so withdowt grief, stree or negative impact"
    6. 6. WORK-LIFE BALANCE :- WORK means employment or paid work. LIFE refers to ones personal lives, experiences and responsibilities outside and beyond the workplace. For many, these include families and, often, the debate of work life balance is referred to as work family balance. WORK-LIFE BALANCE is a broad concept including proper prioritizing between "work" on one hand and "life" on the other. Related, though broader, terms include "lifestyle balance" and "life balance".
    7. 7. WHAT IS YOUR WORK-LIFEBALANCE? What would having balance between your work and personal life look like? How do you know if your work and personal life are balanced? What would it feel like to have a work-life balance?
    8. 8. Satisfaction level chart Split as a % Satisfaction levelPeriod Work Life Total 100% >75% >50% <50% 1 60% 40% 100% 2 50% 50% 100%  3 75% 25% 100%  4 25% 75% 100%  Total 210% 190% 400%Everage 53% 48% 100% 
    9. 9. How do we know we are out of balance? Most of us are trying to juggle a range of activities: Work and Career Family Responsibilities Self Development and Learning Social and Sporting Activities Community InvolvementSome get more attention than other, some we let slip, often regretfully
    10. 10. What are the warning signs?Phisiological(physical)Heart pounding, muscle tension,shortness of breathDry mount, high blood pressureFatigue, insomniaWeakness, dizzinessHeadaches, somach distressPsychological(emotional)Depressed, helpless,anxiousNervous,confused,worriedBored, negative attiude/thoughtsUnable to concentrate,suspicious, lethargic
    11. 11. What can happen to us when weare out of balance?
    12. 12. WHY? WHY? WHY? Why do we want a higher Salary? Why do we want a bigger house? Why do we want a better job?Answer Sense of Achievement Self Satisfaction Resultant Joy
    13. 13. WHY? Recognition
    14. 14. Benefits Of Work Life Balance Organization  Measured increase in productivity, accountability, commitment  Better teamwork and communication  Improved morale  Less negative organizational stress Individual  More value and balance in your life  Understanding your best work life balance  Increased productivity  Better relationship both on and off the job  Reduced stress
    15. 15. The Mathematician’s ViewA balanced life is one where spread our energy andeffort-emotional, intellectual, imaginative, spiritualand physical- between bay areas of important.
    16. 16. Work Life Triangle Work (what we do for career, meet the deadlines, etc.) Relationships (parents, friends, spouse, children, etc) Self-Care ( spiritual, physical, intellectual, emotional, health, wellness, etc)
    17. 17. BENEFITS OF WORK/LIFEBALANCEAT WORK IN LIFE Feeling more rested  Improving relationships and energized with family and friends Working more  Better physical and productively and mental health getting more  Making choices about accomplished, leading your priorities, rather to greater career than sacrifices among success them More fulfillment from  More leisure time to work spend with loved ones, or time for yourself
    18. 18. The 2 Legs of your COMPANY’s Work Life BalanceLadder A Complete, Ongoing Corporate Work/LifeStrategy RECORDS PROFITS WHAT THEWHAT MY INDIVIDUALCOMPANY DOES REVENUE DOES FORFOR THEMSELVES?INDIVIDUAL? COMMITMENT (right leg of(left leg of ladder) ladder) CUSTOMER SERVICE ATTITUDE/MORALE“Both leg PRODUCTIVITYarenecessary” RETENTION RECRUITING
    19. 19. The 2 Legs of the INDIVIDUAL’s Work Life BalanceLadder Driving Performance Though PersonalAccountability &Commitment BETTER LIFE WHAT CAN IWHAT MY DO FOR MYCOMPANY BETTER INCOME COMPANY?DOES FOR ME? (right leg of(left leg of OPPORTUNITY ladder)ladder) RECOGNITION SECURITY“Both leg PRIDE IN JOBarenecessary” JOB SATISFACTION ACHIEVEMENT
    20. 20. “Life is like riding a bicycle. To keepyour balance you must keepmoving” Albert Einstein
    21. 21. How to maintain balance onceyou find it? SETTING PRIORITIES COVEY’S 4 QUARTER PATTERNS PRINCIPLE 80/20 DEVELOP WORK LIFE PLAN
    22. 22. SETTING PRIORITIES “It seems like everything is a priority nowadays.” “I figure out my priorities and then my supervisor gives me something that’s got to be done now!” “I know a certain task is important but I only have 15 minutes, so I do something else on my list.” “I know a certain task is a priority but I just don’t want to do it.” “I can put off doing the task I don’t want to do because when the deadline gets closer, that will motivate me.”
    23. 23. THE ABC METHOD OFPRIORITIZATION“To Do” list A tasks are high priority tasks B tasks are of secondary priority C tasks are of the least priority
    24. 24. COVEY’S 4 QUADRANTS
    25. 25. PATERNO PRINCIPLE: 80/20 Theory of predictable imbalance 20% of your efforts produce 80% of results The key point: most things are not 1/1
    26. 26. PATERNO PRINCIPLE: 80/20Where are you?You’re in your 80% if you’re:  Engaged in activities that advance your overall purpose in life  Doing things you have always wanted to do or that make you feel good about yourself  Working on tasks you don’t like, but you’re doing them know they related to the bigger picture  Smiling
    27. 27. IMPLEMENTATION OF PATERNOPRINCIPLE: 80/20 Read less. Identify the 20% of the journals you get that are most valuable. Keep current. Make yourself aware of new technological innovations Remember the basics. Let your ethics and values guide your decision making, and you’re bound to end up focusing on your 20%.
    28. 28. DEVELOP WORK LIFE PLAN Identify your current and ongoing roles or focus areas Define your strategic objectives in each focus area Develop tasks, actions, and communications (TACS) to support each objective Implementation Plan Maintenance
    29. 29. How can we bring prober work lifebalance?
    31. 31. KEY 1: PRIORITIZE Know what you need to do first, then make a plan and stick to it. The process of developing priorities requires you to make decisions about what you can realistically achieve in a day, in a week, even a year – and then accepting the fact that you simply cannot do it all. Set aside time for the important things that you know will take time. Then do the hardest thing first.
    32. 32. KEY 2: LEARN TO SAY NO When you set clear boundaries about what you reasonably can and cannot do, it sends a very strong message of confidence. Make a point of seriously considering any request that comes your way, and double-check your schedule before taking anything else on. When it’s too much, don’t be afraid to refuse — you won’t be doing anyone any good by taking on tasks that you won’t be able to do well because you’re too overwhelmed to handle them, or by accepting social invitations that you’re too stressed out to enjoy. People with integrity will respect you more, not less, for standing firm on your beliefs.
    33. 33. JUST SAY NOWhy is it so hard? Most of us have been taught that “no” is disrespectful and even insulting. We tend to value other people’s time more highly than our own. We have a need to cooperate and a desire to be liked. There are often unconscious concerns of being thought of as lazy or selfish.
    34. 34. JUST SAY NOHow do you say it? “I can’t do it right now, but I can fit it in later.” “I am not the best qualified person for that job, how about asking…” “I just don’t have any room in my schedule for the next few weeks.” “I can’t focus on that right now.”
    35. 35. JUST SAY NOHow do you say it? “I have made a commitment to complete my current project/task ahead of any other.” “Normally I would say yes, but I’ve had a few things come up unexpectedly and I have to deal with those first.” “I would rather say no than end up doing a second rate job for you.”
    36. 36. KEY 3: LEAVE WORK AT WORK Dont go gnawing over old bones when youre trying to relax with family or friends. Turn off the blackberry if you have to, but make a conscious effort to keep sacred the time you spend away from work. This is where you find the rejuvenation that you need to do good work in the first place. If its that urgent, youll know about it. If not, trust yourself to get to it when you get to it.
    37. 37. KEY 4: PRACTICE THE 3-DPRINCIPLE Do it, Delegate it, Dump it When you feel overwhelmed, its a sign that youre doing too much. Take an honest look at your to-do list -- how many of those tasks are “truly” necessary for YOU to do? Can someone else do some of those jobs for you? Can you hire help or barter with your friends (or other professionals) to get some tasks done?
    38. 38. KEY 5: BE HONEST WITH YOURSELF Part of your weekly review — or at least every third or fourth one — should be to ask yourself “Am I happy with all this?” And to follow up by looking at how well you’re doing of balancing everything. Be honest — this is your life we’re talking about. If you can’t face the hard questions, all the lifehacks and organizing won’t mean a thing — you’ll just slide away.
    39. 39. KEY 6: CHOOSE YOU ATTITUDE Attitude is everythingIt will be the determining factor in your success.It’s your attitude, not your aptitude, that determines your altitude” –Zig Ziglar
    40. 40. KEY 7: KNOW WHAT YOU WANT Determine your Vision  Present tense - how you actually see, hear, think and feel when outcome is realized  Emotional payoff – how you will feel when the outcome is realized  Sensory details – colors, scenes, shapes, sounds, people  Share your vision statement  Update your vision statement Develop a “Personal Mission Statement  What purpose do I have in my life?  What values do I want to represent?  What actions am I taking to accomplish my purpose and adhere to my values?  What am I learning to aid me in pursuing my goals?
    41. 41. KEY 8 WORK LIFE BALANCE ETHICS Live to relax Love your bed, it is your temple Relax in day, so that you can sleep at night Simple say “no”, when required Don’t do some thing tomorrow, that you can do the day afterwards! Work as little as possible. Let the others do what needs to be done! Don’t worry, nobody died from doing nothing, but you could get hurt at work If you feel like doing work, sit down and wait until that feeling goes away Don’t forget: working is healthy! So leave it for the sick people! Don’t miss an fun
    42. 42. KEY 9 MAINTAINING BALANCEHere is the secret to Work-Life Balance: Review Revisit Reflect Adjust and… REWARD!!!
    43. 43. Job RequirementJob priority PercentPerfect 14%Too Demanding 20%Have A Lot To Do 43%Working Too Hard 24% Job Requirement Perfect Too Demanding Have A Lot To Do Working Too Hard
    44. 44. The Changing Equations THE MACHINE THE INDUSTRIAL THE NETWORKED AGE AGE AGESTRESS HIGH HIGHER HIGHESTWORK You went to Not only people 24 hourLIFE OF work are working a workdays split inBALANCE Life started work, but also at compartments only when you home dedicated for life go homeWORK The men Both men & Both men & worked & women worked, women worked, women tended still women still women the house tended the tended the house house
    45. 45. WORK/LIFE BALANCEPercentage of employers that have or plan to have flexible hours forbetter work/life balance, 2007 an planned 2010-2015 2007 2010-2015Flexible working hours 67% 81%Part-time work 64% 72%Tele-work 30% 61%Job sharing 27% 54%Sabbaticals 25% 46%Compensatory time 24% 40%Parents’ sabbatical 29% 36%Employment for spouse/partner(career couple 12% 25%programs)Headcount increase(and productivity 12% 19%decrease)
    46. 46. “Our lives are mixture of differentroles.Most of us are doing the best wecan to find whatever the rightbalance is ...For me, that balance isfamily, work, and service ”
    47. 47. Work life Balance Conflicts Diversity Groups are Affected by Work- Life Balance is Different Ways Aging workforce Persons with disabilities Lone parents
    48. 48. RESOURCES: Bunkley, Nick (March 3, 2008), "Joseph Juran, 103, Pioneer in Quality Control, Dies", New York Times Conrad, P.J. (1990). Balancing Home and Career. Skills for Successful Life Management. Los Altos, CA: Crisp Publications, Inc. Douglass, Marrill E. (1980). Manage Your Time, Manage Your Work, Manage Yourself. NY:Amacom. First Things First (book): Harvard business review on work and life balance. (2000). A Harvard business Review paperback. Hawks, M. (2008). Life-Work Balance. Chicago: Association of College and Research Libraries. Keys To Work-Life Balance: work-life-balance Lewis, S. (2005). Work-Life balance: case studies of organizational change. England: John Wiley and Sons Ltd. McGee-Cooper, A. (1989). You don’t have to go home from work exhausted!. NY: Bantam Books. McGee-Cooper, A. (1994). Time Management for Unmanageable people. NY: Bantam Books.
    49. 49. RESOURCES: Prioritize with the Pareto Principle: http://www.effective-time- Quotes on Work and Life Balance: Reviewing Covey’s 4 Quadrants: coveys-4-quadrants Smith, H.W. (1994). The 10 Natural Laws of Successful Time and Life Management. Proven Strategies for Increased Productivity and Inner Peace. NY: A Time Warner Company. Stephen R. Covey (1989). The Seven Habits of Highly Effective People. Understanding the Pareto Principle (The 80/20 Rule): f=1_1824910&N-fa=1823296&N-pw=1&N-s=1_1824910&N-play=1 Wallen, J.(2002). Balancing work and family: the role of the workplace. Boston, MA: Allyn and Bacon. Work / family-life balance: Work Life Balance: A Simple Starter Exercise to Begin Your Process of Change: Work–life balance:
    50. 50. QUESTIONS?
    51. 51. THANK YOU!Presentation by: Hieu Nguyen Minh