HOW MUCH IS TOO MUCH?WHAT DOES IT MEAN ANDHOW DO WE GET IT?Presentation: Hieu Nguyen Minh
MORALNo man/woman is busy in this world all 365 day.The sky is not going to fall down if you take few days LEAVE and meet your dear onesOFFICE WORK IS NOT EVERYTHING IN LIFE and MONY MAKING IS NOT EVERYTHING IN LIFE
WORK-LIFE BALANCE GOAL To focus on how to successfully combine work and personal life, family relationships and leisure time into a satisfying life. OBJECTIVES Assess the current state of balance in your life Develop strategies for balancing both work and personal life Maintain balance once you find it
TODAY’S AGENDA What is Work-Life Balance? What is your Work-Life Balance? What are Benefits of Work-Life Balance? What are effective Prioritizing techniques? ABC merhod Covey’s quadrant Paterno principle What are the Keys to Work-Life Balance?
WORK LIFE BALANCE :- "We have overstretched our personal boundaries and forgotten that true happiness comes from living an authentic life fueled with a sense of purpose and balance." Dr. Kathleen Hall, from A Life in Balance "Happiness depends on how you balance your lifes equations between positive and negative experiences and attitudes." Kall " … a self definited, self determined state of well being that a person can reach, or can set as a goal, that allows them ta manage effectively multiple responsibilities at work at home, and in their community; it supports pysical, emotional, family, and community health, and does so withdowt grief, stree or negative impact"
WORK-LIFE BALANCE :- WORK means employment or paid work. LIFE refers to ones personal lives, experiences and responsibilities outside and beyond the workplace. For many, these include families and, often, the debate of work life balance is referred to as work family balance. WORK-LIFE BALANCE is a broad concept including proper prioritizing between "work" on one hand and "life" on the other. Related, though broader, terms include "lifestyle balance" and "life balance".
WHAT IS YOUR WORK-LIFEBALANCE? What would having balance between your work and personal life look like? How do you know if your work and personal life are balanced? What would it feel like to have a work-life balance?
Satisfaction level chart Split as a % Satisfaction levelPeriod Work Life Total 100% >75% >50% <50% 1 60% 40% 100% 2 50% 50% 100% 3 75% 25% 100% 4 25% 75% 100% Total 210% 190% 400%Everage 53% 48% 100%
How do we know we are out of balance? Most of us are trying to juggle a range of activities: Work and Career Family Responsibilities Self Development and Learning Social and Sporting Activities Community InvolvementSome get more attention than other, some we let slip, often regretfully
What are the warning signs?Phisiological(physical)Heart pounding, muscle tension,shortness of breathDry mount, high blood pressureFatigue, insomniaWeakness, dizzinessHeadaches, somach distressPsychological(emotional)Depressed, helpless,anxiousNervous,confused,worriedBored, negative attiude/thoughtsUnable to concentrate,suspicious, lethargic
What can happen to us when weare out of balance?
WHY? WHY? WHY? Why do we want a higher Salary? Why do we want a bigger house? Why do we want a better job?Answer Sense of Achievement Self Satisfaction Resultant Joy
Benefits Of Work Life Balance Organization Measured increase in productivity, accountability, commitment Better teamwork and communication Improved morale Less negative organizational stress Individual More value and balance in your life Understanding your best work life balance Increased productivity Better relationship both on and off the job Reduced stress
The Mathematician’s ViewA balanced life is one where spread our energy andeffort-emotional, intellectual, imaginative, spiritualand physical- between bay areas of important.
Work Life Triangle Work (what we do for career, meet the deadlines, etc.) Relationships (parents, friends, spouse, children, etc) Self-Care ( spiritual, physical, intellectual, emotional, health, wellness, etc)
BENEFITS OF WORK/LIFEBALANCEAT WORK IN LIFE Feeling more rested Improving relationships and energized with family and friends Working more Better physical and productively and mental health getting more Making choices about accomplished, leading your priorities, rather to greater career than sacrifices among success them More fulfillment from More leisure time to work spend with loved ones, or time for yourself
The 2 Legs of your COMPANY’s Work Life BalanceLadder A Complete, Ongoing Corporate Work/LifeStrategy RECORDS PROFITS WHAT THEWHAT MY INDIVIDUALCOMPANY DOES REVENUE DOES FORFOR THEMSELVES?INDIVIDUAL? COMMITMENT (right leg of(left leg of ladder) ladder) CUSTOMER SERVICE ATTITUDE/MORALE“Both leg PRODUCTIVITYarenecessary” RETENTION RECRUITING
The 2 Legs of the INDIVIDUAL’s Work Life BalanceLadder Driving Performance Though PersonalAccountability &Commitment BETTER LIFE WHAT CAN IWHAT MY DO FOR MYCOMPANY BETTER INCOME COMPANY?DOES FOR ME? (right leg of(left leg of OPPORTUNITY ladder)ladder) RECOGNITION SECURITY“Both leg PRIDE IN JOBarenecessary” JOB SATISFACTION ACHIEVEMENT
“Life is like riding a bicycle. To keepyour balance you must keepmoving” Albert Einstein
How to maintain balance onceyou find it? SETTING PRIORITIES COVEY’S 4 QUARTER PATTERNS PRINCIPLE 80/20 DEVELOP WORK LIFE PLAN
SETTING PRIORITIES “It seems like everything is a priority nowadays.” “I figure out my priorities and then my supervisor gives me something that’s got to be done now!” “I know a certain task is important but I only have 15 minutes, so I do something else on my list.” “I know a certain task is a priority but I just don’t want to do it.” “I can put off doing the task I don’t want to do because when the deadline gets closer, that will motivate me.”
THE ABC METHOD OFPRIORITIZATION“To Do” list A tasks are high priority tasks B tasks are of secondary priority C tasks are of the least priority
COVEY’S 4 QUADRANTS
PATERNO PRINCIPLE: 80/20 Theory of predictable imbalance 20% of your efforts produce 80% of results The key point: most things are not 1/1
PATERNO PRINCIPLE: 80/20Where are you?You’re in your 80% if you’re: Engaged in activities that advance your overall purpose in life Doing things you have always wanted to do or that make you feel good about yourself Working on tasks you don’t like, but you’re doing them know they related to the bigger picture Smiling
IMPLEMENTATION OF PATERNOPRINCIPLE: 80/20 Read less. Identify the 20% of the journals you get that are most valuable. Keep current. Make yourself aware of new technological innovations Remember the basics. Let your ethics and values guide your decision making, and you’re bound to end up focusing on your 20%.
DEVELOP WORK LIFE PLAN Identify your current and ongoing roles or focus areas Define your strategic objectives in each focus area Develop tasks, actions, and communications (TACS) to support each objective Implementation Plan Maintenance
How can we bring prober work lifebalance?
THE KEYS TO WORK LIFE BALANCE KEY 1: PRIORITIZE KEY 2: LEARN TO SAY NO KEY 3: LEAVE WORK AT WORK KEY 4: PRACTICE THE 3-D PRINCIPLE KEY 5: BE HONEST WITH YOURSELF KEY 5: BE HONEST WITH YOURSELF KEY 6 CHOOSE YOUR ATTITUDE KEY 7 KNOW WHAT YOU WANT KEY 8 WORK LIFE BALANCE ETHICS KEY 9 MAINTAINING BALANCE
KEY 1: PRIORITIZE Know what you need to do first, then make a plan and stick to it. The process of developing priorities requires you to make decisions about what you can realistically achieve in a day, in a week, even a year – and then accepting the fact that you simply cannot do it all. Set aside time for the important things that you know will take time. Then do the hardest thing first.
KEY 2: LEARN TO SAY NO When you set clear boundaries about what you reasonably can and cannot do, it sends a very strong message of confidence. Make a point of seriously considering any request that comes your way, and double-check your schedule before taking anything else on. When it’s too much, don’t be afraid to refuse — you won’t be doing anyone any good by taking on tasks that you won’t be able to do well because you’re too overwhelmed to handle them, or by accepting social invitations that you’re too stressed out to enjoy. People with integrity will respect you more, not less, for standing firm on your beliefs.
JUST SAY NOWhy is it so hard? Most of us have been taught that “no” is disrespectful and even insulting. We tend to value other people’s time more highly than our own. We have a need to cooperate and a desire to be liked. There are often unconscious concerns of being thought of as lazy or selfish.
JUST SAY NOHow do you say it? “I can’t do it right now, but I can fit it in later.” “I am not the best qualified person for that job, how about asking…” “I just don’t have any room in my schedule for the next few weeks.” “I can’t focus on that right now.”
JUST SAY NOHow do you say it? “I have made a commitment to complete my current project/task ahead of any other.” “Normally I would say yes, but I’ve had a few things come up unexpectedly and I have to deal with those first.” “I would rather say no than end up doing a second rate job for you.”
KEY 3: LEAVE WORK AT WORK Dont go gnawing over old bones when youre trying to relax with family or friends. Turn off the blackberry if you have to, but make a conscious effort to keep sacred the time you spend away from work. This is where you find the rejuvenation that you need to do good work in the first place. If its that urgent, youll know about it. If not, trust yourself to get to it when you get to it.
KEY 4: PRACTICE THE 3-DPRINCIPLE Do it, Delegate it, Dump it When you feel overwhelmed, its a sign that youre doing too much. Take an honest look at your to-do list -- how many of those tasks are “truly” necessary for YOU to do? Can someone else do some of those jobs for you? Can you hire help or barter with your friends (or other professionals) to get some tasks done?
KEY 5: BE HONEST WITH YOURSELF Part of your weekly review — or at least every third or fourth one — should be to ask yourself “Am I happy with all this?” And to follow up by looking at how well you’re doing of balancing everything. Be honest — this is your life we’re talking about. If you can’t face the hard questions, all the lifehacks and organizing won’t mean a thing — you’ll just slide away.
KEY 6: CHOOSE YOU ATTITUDE Attitude is everythingIt will be the determining factor in your success.It’s your attitude, not your aptitude, that determines your altitude” –Zig Ziglar
KEY 7: KNOW WHAT YOU WANT Determine your Vision Present tense - how you actually see, hear, think and feel when outcome is realized Emotional payoff – how you will feel when the outcome is realized Sensory details – colors, scenes, shapes, sounds, people Share your vision statement Update your vision statement Develop a “Personal Mission Statement What purpose do I have in my life? What values do I want to represent? What actions am I taking to accomplish my purpose and adhere to my values? What am I learning to aid me in pursuing my goals?
KEY 8 WORK LIFE BALANCE ETHICS Live to relax Love your bed, it is your temple Relax in day, so that you can sleep at night Simple say “no”, when required Don’t do some thing tomorrow, that you can do the day afterwards! Work as little as possible. Let the others do what needs to be done! Don’t worry, nobody died from doing nothing, but you could get hurt at work If you feel like doing work, sit down and wait until that feeling goes away Don’t forget: working is healthy! So leave it for the sick people! Don’t miss an fun
KEY 9 MAINTAINING BALANCEHere is the secret to Work-Life Balance: Review Revisit Reflect Adjust and… REWARD!!!
Job RequirementJob priority PercentPerfect 14%Too Demanding 20%Have A Lot To Do 43%Working Too Hard 24% Job Requirement Perfect Too Demanding Have A Lot To Do Working Too Hard
The Changing Equations THE MACHINE THE INDUSTRIAL THE NETWORKED AGE AGE AGESTRESS HIGH HIGHER HIGHESTWORK You went to Not only people 24 hourLIFE OF work are working a workdays split inBALANCE Life started work, but also at compartments only when you home dedicated for life go homeWORK The men Both men & Both men & worked & women worked, women worked, women tended still women still women the house tended the tended the house house
WORK/LIFE BALANCEPercentage of employers that have or plan to have flexible hours forbetter work/life balance, 2007 an planned 2010-2015 2007 2010-2015Flexible working hours 67% 81%Part-time work 64% 72%Tele-work 30% 61%Job sharing 27% 54%Sabbaticals 25% 46%Compensatory time 24% 40%Parents’ sabbatical 29% 36%Employment for spouse/partner(career couple 12% 25%programs)Headcount increase(and productivity 12% 19%decrease)
“Our lives are mixture of differentroles.Most of us are doing the best wecan to find whatever the rightbalance is ...For me, that balance isfamily, work, and service ”
Work life Balance Conflicts Diversity Groups are Affected by Work- Life Balance is Different Ways Aging workforce Persons with disabilities Lone parents
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