Dumaslab - PMO Services


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Dumaslab - PMO Services

  1. 1. Setting up Project Management Office+38 (050) 388 49 17sales@DumasLab.com
  2. 2. 1. OverviewProject Management Office (PMO): 1.More common in past with very large programs 2.Coincides with the rise of project management awareness 3.Many companies implemented with Y2K 4.Entered mainstream as a way to better manage and control projects 5.Still more common in IT organizations www.dumaslab.com sales@dumaslab.com
  3. 3. 1. OverviewTypes of PMO: Type I: - Project Reporting Type II: - Project Management Infrastructure Type III: - Coaching and Training Center Type IV - Resource Center / Center of Excellence Responsible for project success www.dumaslab.com sales@dumaslab.com
  4. 4. 1. OverviewThe value of Project Management Office (PMO): Better predictability for cycle time and costs Improved quality of product deliverables Early identification and proactive management of project issues and risks Better containment and management of project scope Reduced time to get up to speed on new projects www.dumaslab.com sales@dumaslab.com
  5. 5. 1. OverviewThe value of Project Management Office (PMO): Provides one-stop view of project status Develops and deploys common project management methodology Determines skill gaps and areas of training focus Accelerates adoption of project management through training and coaching www.dumaslab.com sales@dumaslab.com
  6. 6. Basic PMO Services www.dumaslab.com sales@dumaslab.com
  7. 7. 2. Basic PMO ServicesConsolidate status reporting Basic PMO service Provides consolidated view of all project status High level Follow-up with individual project teams for more details www.dumaslab.com sales@dumaslab.com
  8. 8. 2. Basic PMO ServicesProject dashboards Graphic, visual display Charts and graphs for overall status and trends One line status per project –green/yellow/red Drill down on each project for full status www.dumaslab.com sales@dumaslab.com
  9. 9. 2. Basic PMO ServicesMethodology Management One of the basic PMO responsibilities Consistent and common project management methodology • Processes • Procedures • Best Practices • Templates • Examples • Standards and guidelines Make sure the methodology is scalable www.dumaslab.com sales@dumaslab.com
  10. 10. 2. Basic PMO ServicesCompetency Enhancement: Project Management Coaching Usually one-on-one or small group Advice is based on coach training and experience and is specific to the people being coached Need to “touch”the person, so best if done in person www.dumaslab.com sales@dumaslab.com
  11. 11. 2. Basic PMO ServicesProject Audits Validate compliance Provides opportunity for coaching Use quality assurance techniques Don’t have to audit every project www.dumaslab.com sales@dumaslab.com
  12. 12. 2. Basic PMO ServicesDocument Repository Need a place to house documents Can‘t reuse prior work if you can’t find it Include methodology, PMO documents, and well-done examples of completed work Can be automated tool or file directory Track repository usage www.dumaslab.com sales@dumaslab.com
  13. 13. 2. Basic PMO ServicesMetrics Collection Project focused and PMO focused Project management value focused Organization scorecard focused Benchmarking www.dumaslab.com sales@dumaslab.com
  14. 14. 2. Basic PMO ServicesOrganizational Assessments Periodically determine progress of PM implementation • Look at all services offered • Analyze all metrics and feedback • Summarize project audits Compare against first and prior assessment Validate the value of implementaion so far Adjust plans as appropriate www.dumaslab.com sales@dumaslab.com
  15. 15. Advanced PMO Services www.dumaslab.com sales@dumaslab.com
  16. 16. 3. Advanced PMO Services Designing a project management career path Collecting project metrics for improved estimating and process improvement Defining project time-reporting requirements Providing product management for PM tools • Plan and implement • Manage contracts, licenses and finances • Coordinate release management www.dumaslab.com sales@dumaslab.com
  17. 17. 3. Advanced PMO ServicesEstablishing a portfolio management process Portfolio management • Improved resource allocation • Improved alignment of the work • Improved balance of work Portfolio management and the PMO • PMO sees all projects • PMO serves as a central coordination organization Common resource pool • Skills inventory • Current assignments • Project end-dates www.dumaslab.com sales@dumaslab.com
  18. 18. PMO ServicesImplementation www.dumaslab.com sales@dumaslab.com
  19. 19. 4. PMO Services Implementation Many models for implementation Use one that makes sense for your organization Deploy in “waves”or phases Don’t implement too much change at once Deploy most important priorities first www.dumaslab.com sales@dumaslab.com
  20. 20. 4. PMO Services ImplementationFirst Phase Plan and manage as a project Build overall communication plan • Multiple aspects of communication • Understand and satisfy target audience Focus on the basics • Define the project (Project Definition / Charter) • Plan the project (workplan / schedule) • Manage the project (Project Management Procedures) www.dumaslab.com sales@dumaslab.com
  21. 21. 4. PMO Services ImplementationSecond Phase examples Second wave training More sophisticated common processes and techniques PMO review of all Project Charters Project management support organization Align organizational objectives and rewards systems Project audits Project management tools Repository of project management documents Key learning to derive best practices New organization assessment www.dumaslab.com sales@dumaslab.com
  22. 22. Common problems and best practices www.dumaslab.com sales@dumaslab.com
  23. 23. 5. Common problems Setting up processes and expecting everyone to follow them Expecting everyone in the PMO to be an expert Making all projects follow the same approach Not having the staying power Not creating a support organization Poor communication Weak sponsorship Trying to do too much with too little Focusing on PMO activities and not value www.dumaslab.com sales@dumaslab.com
  24. 24. 5. Best Practices Implementation best practices Treat as a culture change initiative • Resistance to change is normal • Be aware of logical and emotional resistance Show some results as quickly as possible Treat implementation is a process and a project (s) Sponsor at highest level Have multi-year staying power Be open to new ideas from the organization www.dumaslab.com sales@dumaslab.com
  25. 25. Questions? Dmitry Bekinin CEO, Dumaslab dmitry@dumaslab.com www.dumaslab.com sales@dumaslab.com