How to make efficient powerpoint slides
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How to make efficient powerpoint slides

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This presentation describes how to make efficient powerpoint slides

This presentation describes how to make efficient powerpoint slides

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How to make efficient powerpoint slides How to make efficient powerpoint slides Presentation Transcript

  • Effective PowerPoint presentation Dr. T. Balasubramanian M.S. D.L.O.
  • Aims
    • To help you to create effective presentation
    • Help in avoiding common pitfalls in PowerPoint presentation
    • To reveal some of the hidden but useful features in PowerPoint
  • Assumptions
    • You are familiar with PowerPoint interface
    • You have already tried and generated PowerPoint slides
    • You use presentation software on a regular basis
  • Did you Know
    • That you can add speaker notes to your slide?
    • That you can print out not only the slides but also your notes?
    • That you can add commentaries to your slide?
    • That you can make your slide interactive?
    • That you can undo the last 20 actions of PowerPoint.
  • What makes an effective ppt ?
    • Appropriately designed formatting for the audience / medium
    • Tight focus on the subject
    • Use of appropriate themes and font colors
    • Right amount of text in each slide (No overcrowding)
    • Use of charts in place of raw numbers / data
    • Use of sound / video to create interest – should not be a distracter
    • Animations / transitions should not be over domineering
  • Audience factors
    • Size of the audience
    • Age of audience
    • Basic knowledge level of the target audience
    • Make notes about the purpose of the presentation
    Always number your slides
  • Types of presentation methods
    • Speaker led presentation
    • Self running presentation
    • User interactive presentation
    Create a good intro slide
  • Speaker led presentation
    • Your slides need not tell the whole story
    • Slides are no more than support materials for the speaker
    • Primary message will have to come from the speaker
    • Slides should not contain lot of information. You should be the only Hero.
    • Let the audience listen to you
  • Speaker led presentation pitfalls
    • Needs lot of planning
    • Handouts to audience
    • Handling PowerPoint controls
    Take care to create summary slide
  • Self running presentations
    • Slides should carry the entire show
    • All information should be there in the slides
    • Voice commentary is a must
    • Ideal for individual / small group teaching
    • Timing should be precise – User should get to see the next slide as soon as he completes reading the previous one
  • User interactive presentation
    • User input is needed for this presentation
    • You need to place arrows for easy user interaction
    • This presentation is ideal for mass distribution
    • HTML / Web format is best for this type of presentation
  • Delivery methods
    • PowerPoint slide show – you need to have PowerPoint programme / viewer installed in the user’s system
    • Web browser show – No special software needed – used for self running / user interactive shows
    • Show on CD – Useful for self running / user active shows
  • Delivery methods (contd)
    • Over head transparencies – used only for speaker led show – Beware of transparencies you buy. Transparencies designed for inkjet printers may melt when laser printer is used.
    • 35 mm slides – Expensive – Resolution high, image quality better.
    • Paper handouts
  • Projection medium
    • Overhead projector
    • 35 mm slide projector
    • Computer driven presentations
    For case change select and press Shift and F3
  • Overhead projection
    • Not the ideal way to present
    • Image is medium sized / poor quality
    • For headings choose Arial / Times Roman fonts (Always choose Bold)
    • Prefer black fonts in light background
    • Keep the content pretty simple
    • Avoid graphics
  • 35 mm slides
    • Choose 35 mm slides in page setup
    • Prefer light text on dark background
    • Avoid patterned backgrounds
    • Bright yellow texts on navy blue background is preferred
    • Animations / transitions don’t work
    • Very expensive
  • Computer driven presentations
    • Need computer / computer based projection systems (LCD)
    • Any font can be used. Caution – The chosen font should be available in the computer used for projection
    • Background color should be tailored to the room’s illumination
    • Animations /transitions / videos/audios can be used
  • Content creation A canvas should have a painting This is a classic example of bad slide design
  • Content creation A canvas should have a painting Shadow effect can be used to emphasize a point
  • Content creation (contd)
    • Reassure the audience that you are a professional who knows what you are doing
    • Assure the audience you had them in mind while creating the presentation
    • Create content to suit your target audience
  • Text / Font size / Style
    • Ideal font size – 28 – 34 (Bold)
    • Titles / subtitles should be different font sizes
    • Limit the amount of text. Use abbreviations
    • Remember rule of 7
    • Emphasize key terms by playing with fonts
  • Use of pictures
    • Pics enhance quality of presentation
    • Don’t clutter a slide with too many pics
    • Don’t use pics to enhance the design quality of presentation
    • Preferable to use JPEG format
  • Animation
    • Use subtle animations
    • Animations should not distract the audience
    • Lively animations can be used for informal presentation
    • Use animation to highlight hyperlinks
    Use annotation facility to stress a point
  • Videos
    • Videos enrich yr presentation
    • Media should be ideally placed alongside to the text
    • Always prefer to embed videos to the slide (Caution)
    • AVI format is preferred
  • Naming convention
    • Use short file names
    • Following characters cannot be used in naming a ppt file: @, #, &, =, ?, $, /, , ;.
    • 8 letter word is preferred
    • Following characters can be used in the naming convention: alphabets, number (0-9), _ , etc.
  • Saving format options in 2003
    • PPT
    • PPS
    • GIFF
    • JPEG
    • RTF
    • Windows metafile
    • Design template
  • Saving format options in 2007
    • .pptx – default format
    • .potx – template
    • .potm – Macro enabled template
    • .ppsx – slide show
    • .ppsm – Macro enabled show
    • .pptm – To save VB enabled macros
    • .thmx – theme
    • .ppt – will open with older versions
  • Protecting your slide
    • Pass word protection
    • IRM rights
    • Saving slides as image and recreating the presentation
  •  
  • Setting file properties
  • Optimizing presentation
    • Avoid using excessive embedded sounds
    • Avoid using TIFF images
    • Choose insert image option over dragging and pasting
    • Recycle images by adding them to slide master rather than individual slides
    • Compress images to optimize presentation further
  • Printing slides
    • Color printing – will show background color well
    • Gray scale printing – Inexpensive way of printing PowerPoint slides. Graphic portions of the slides will also get printed
    • Black & white – Printing is fast. Suitable for slides that don’t contain excessive images. Non text images appear pitch black
  • Converting PPT to flash
    • Flash runs in all computers
    • Useful for web based presentation
    • Free converters are available : iSpring PowerPoint to flash converter
    • Flash files cannot be plagiarized
  • PowerPoint to flash converter
  • Name the capital city of India Chennai Calcutta New Delhi
  • For those who don’t want scripts
    • Name the capital of India
    • Chennai
    • Calcutta
    • New Delhi
  • Congratulations that is the correct answer
  • Sorry that was wrong. Try again.
  • Thankyou