Project Mgt Sibpm


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sustainable project management basics

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Project Mgt Sibpm

  1. 1. PROJET MANAGEMENT BASICS<br />Dr.S.Shajahan MBA PhD<br />DEAN, IIM Shillong<br /><br />
  2. 2. Project Management<br />Managing Project Components<br />Scope: Clearly define what’s in scope and what is out of scope – <br />critical to project success <br />Budget: Costs and funding <br />
  3. 3. Deliverables: Work accomplished, acceptance criteria and approval <br />Schedule: Tasks, duration, dependencies, resources, and critical path Resources:<br />Project management<br />
  4. 4. Availability, utilization, task assignment and status <br />Communication: Status meetings, status reporting, <br />stakeholder management Issues and risk: Track, manage, escalate, contingency planning<br />Project management<br />
  5. 5. Project Title and Description <br />What is the project? <br />Address “who-what-when-where-why”. <br />Project Sponsorship, Stakeholders, and Staffing <br />Who is sponsoring the project? <br />Identify the primary stakeholders (those impacted by the project). <br />Project Charter<br />
  6. 6. Identify the Project Manager and key staffing requirements. <br />Project Objectives <br />What are the objectives of the project? Address time and budget constraints <br />What will be used to measure project success?<br />Project Charter<br />
  7. 7. Ensure that the project scope is clearly defined and approved <br />Verify that project is staffed appropriately Establish leadership and project structure Define roles and responsibilities <br />Develop project org chart & contact list Communicate with project team, functional managers and other stakeholders <br />Plan the Project <br />Project Planning<br />
  8. 8. Develop project communication plan <br />Develop other plans (quality, change, acceptance) <br />Identify high level risks and cross functional impacts <br />With your team, develop estimates and build a project plan <br />Ensure that the project plan is realistic and approved Conduct Project Kick-Off Meeting <br />Project Planning<br />
  9. 9. Kick off meeting conducted at end of Project Planning <br />Attendees ;Project Manager, Project Team, Project Sponsor, Key Partners and/or Vendors <br />Agenda <br />Introductions, Welcome Statements from Project Sponsor, Project Overview, Project Management Approach<br />Project Planning<br />
  10. 10. Project Goals In Scope / Out of Scope <br />Project Timeline (milestone-level) <br />Deliverables and approvals <br />Approach <br />Assumptions <br />Project Organization <br />Roles and Responsibilities <br />Approvals <br />Project Scope Document <br />
  11. 11. Building the Project Schedule Work Breakdown Structure (WBS)<br /> Sequence tasks <br />Identify task dependencies <br />Estimate task durations <br />Assign resources <br />Determine the Critical Path<br />Optimize the schedule <br />Building the Project Schedule <br />
  12. 12. Project Execution <br />Use the project plan to manage the project Conduct regular status meetings <br />Create & distribute regular status reports Track planned vs actual and update project plan <br />Keep the project plan current <br />Track and escalate issues and risks <br />Quality assurance <br />Track Lessons Learned <br />Execute the Project <br />
  13. 13. Schedule at regular intervals <br />Have a clear meeting objective<br />Distribute agenda and document ahead of time <br />Capture key discussion, decisions, issues, risks, and action items <br />Facilitate discussion – keep to agenda; take off line where appropriate <br />Parking lot <br />Brainstorm <br />Project Status Meeting <br />
  14. 14. Ensure appropriate approvals of deliverables occur <br />Conduct performance review checkpoints (quality, time, budget, lessons learned) <br />Take required corrective action Issue change requests <br />Make changes and adjust the baseline Implement contingency plans <br />Control the Project <br />Project Control :<br />
  15. 15. Distribute final status report <br />Collect and compile lessons learned from team <br />Facilitate a Post Project Review Meeting Ensure appropriate final acceptance approvals occur <br />Finalize project documentation and file in project archives <br />Close the Project <br />Project Close <br />