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QuickBooks Unlimited Strategies for the Retail Environment
Agenda <ul><li>QuickBooks “Know-How” </li></ul><ul><li>WASP Bar-Code Scanners </li></ul><ul><li>MS Retail Mgmt Solutions <...
Which Version of QuickBooks?
 
Chart of Accounts <ul><li>Balance Sheet   </li></ul><ul><li>Assets </li></ul><ul><li>Operating Cash </li></ul><ul><li>Acco...
Bookkeeper’s Focus <ul><li>Reconciling Accounts </li></ul><ul><li>Verifying Account Balances </li></ul><ul><li>Tracking de...
Manager’s Focus   <ul><li>Profit Margins </li></ul><ul><li>Employee Accountability  </li></ul><ul><li>Job-costing </li></u...
Tracking Divisions and Locations
When creating or editing an account, be sure to mark the “Subaccount of” box Job Labor Costs Professional Services Example...
Truck 1 / Truck 2 NE Office / SW Office Example 2 Example 1 Use “Class” for Locations
Items vs. Expenses
B) When you “create” items, you will be required to select Expense/Income accounts for summarizing “purchasing” and “sales...
 
A) Use the “Expenses” tab for admin costs
Both Methods ultimately affect the same Profit & Loss Accounts, but “Items” enhance the “Profit & Loss by Job” Report
 
Reporting <ul><li>Profit & Loss (Standard) </li></ul><ul><li>Profit & Loss by Division (Class) </li></ul><ul><li>Profit & ...
 
 
 
Quantity comes from “Sales Receipts, Invoice and Credit Memo Transactions
Actual Cost: comes from “Bills” and “Check” transactions (Average Cost) Actual Revenue” comes from “Sales Receipts” and “I...
 
Employees & Sub-Contractors <ul><li>Employee: </li></ul><ul><li>Subject to Employment Taxes </li></ul><ul><li>Wages Report...
 
Tracking Workman’s Comp Codes (Assisted & Enhanced Payroll - ONLY)
Payroll Service Enhanced & Assisted - ONLY
Myth # 1 - QuickBooks is for Small Companies <ul><li>Up to 20 Users – 14 User Roles </li></ul><ul><li>Terminal Services/Re...
Managing or Manipulating Progress ? <ul><li>What does your business-process cost ? </li></ul><ul><li>Trace the steps of an...
Retail Solution - Alternative # 1 <ul><li>Laser </li></ul><ul><li>Wireless </li></ul><ul><li>CCD </li></ul>QuickBooks + WA...
Wasp Barcode – The Company <ul><li>Barcode, data collection & tracking solutions </li></ul><ul><li>Focused on small busine...
What’s a barcode? <ul><li>Simply, a graphic representation of data </li></ul><ul><ul><li>Barcodes come in different forms ...
Why use a barcode?  <ul><li>Quickly and accurately… </li></ul><ul><ul><li>Link to backend database </li></ul></ul><ul><ul>...
Wide selection of solutions
Features Performance Range of barcode scanners WWR2900 Contact scanner Contact to 1.5” away WCS8900 Up to 12” away WLS9500...
<ul><li>Mobile ability </li></ul><ul><ul><li>Application on handheld </li></ul></ul><ul><ul><li>Scan and update remotely <...
Range of Barcode Printers
Wasp CountIt Solution <ul><li>Simple inventory counting & reconciliation </li></ul><ul><ul><li>Quantity and location of in...
How it works with QB <ul><li>Easy process: </li></ul><ul><ul><li>Download inventory data from QuickBooks </li></ul></ul><u...
Retail Solution - Alternative # 2 <ul><li>QuickBooks + MS Retail Mgmt Solution </li></ul>Demo Link:  http://www.microsoft....
Integrating MS RMS Step 2 -   Make Deposits/Pay Bills in QuickBooks Step 3 -   Manage Inventory Step 1 -   Enter Sales Rec...
Getting Started <ul><li>Simply upload your QuickBooks “Items, Customers & Vendors” and begin: </li></ul>
 
 
 
 
Professional Svcs - Alternative # 3 <ul><li>QuickBooks + Electronic Service Control </li></ul>
 
 
Solution Overview  <ul><ul><li>** Integrates with SCP’s Ordering System ** </li></ul></ul><ul><li>Competitive Advantages &...
Solution Overview
 
 
 
 
 
 
&quot;Building Complete Business Solutions for QuickBooks Users&quot; Dawn Scranton CQA [email_address] www.accountingdire...
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Sharing Microsoft RMS Data with QuickBooks

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If you want to pull data from MS RMS to QuickBooks, this presentation will help you

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  • No location tracking in QB, so if do track location, can’t push back into general
  • Transcript of "Sharing Microsoft RMS Data with QuickBooks"

    1. 1. QuickBooks Unlimited Strategies for the Retail Environment
    2. 2. Agenda <ul><li>QuickBooks “Know-How” </li></ul><ul><li>WASP Bar-Code Scanners </li></ul><ul><li>MS Retail Mgmt Solutions </li></ul><ul><li>dESCO Dispatch and </li></ul><ul><li> Service Scheduling </li></ul>
    3. 3. Which Version of QuickBooks?
    4. 5. Chart of Accounts <ul><li>Balance Sheet </li></ul><ul><li>Assets </li></ul><ul><li>Operating Cash </li></ul><ul><li>Accounts Receivable </li></ul><ul><li>Furniture, Fixtures & Equipment </li></ul><ul><li>Buildings </li></ul><ul><li>Inventory </li></ul><ul><li>Liabilities </li></ul><ul><li>Sales Tax Payable </li></ul><ul><li>Accounts Payable </li></ul><ul><li>Payroll Taxes Payable </li></ul><ul><li>Loans Payable </li></ul><ul><li>Equity </li></ul><ul><li>Capital Stock </li></ul><ul><li>Add’l Paid-In Capital </li></ul><ul><li>Accumulated Earnings </li></ul><ul><li>Profit & Loss </li></ul><ul><li>Income </li></ul><ul><li>Sales </li></ul><ul><li>Returns & Allowances </li></ul><ul><li>Misc. Income </li></ul><ul><li>Cost of Goods Sold </li></ul><ul><li>Materials/Supplies </li></ul><ul><li>Contract Labor </li></ul><ul><li>Direct Labor </li></ul><ul><li>Expenses </li></ul><ul><li>Advertising </li></ul><ul><li>Bank Charges </li></ul><ul><li>Office Supplies </li></ul><ul><li>Payroll Wages/Taxes </li></ul><ul><li>Rent </li></ul><ul><li>Utilities </li></ul>
    5. 6. Bookkeeper’s Focus <ul><li>Reconciling Accounts </li></ul><ul><li>Verifying Account Balances </li></ul><ul><li>Tracking detailed information </li></ul><ul><li>Tracking deadlines </li></ul><ul><li>Tracking Cash Flow needs </li></ul><ul><li>Balance Sheet </li></ul><ul><li>Assets </li></ul><ul><li>Operating Cash </li></ul><ul><li>Accounts Receivable </li></ul><ul><li>Furniture, Fixtures & Equipt </li></ul><ul><li>Buildings </li></ul><ul><li>Inventory </li></ul><ul><li>Liabilities </li></ul><ul><li>Sales Tax Payable </li></ul><ul><li>Accounts Payable </li></ul><ul><li>Payroll Taxes Payable </li></ul><ul><li>Loans Payable </li></ul><ul><li>Equity </li></ul><ul><li>Capital Stock </li></ul><ul><li>Add’l Paid-In Capital </li></ul><ul><li>Accumulated Earnings </li></ul>
    6. 7. Manager’s Focus <ul><li>Profit Margins </li></ul><ul><li>Employee Accountability </li></ul><ul><li>Job-costing </li></ul><ul><li>Budgeting </li></ul><ul><li>Performance Evaluations </li></ul><ul><li>Profit & Loss </li></ul><ul><li>Income </li></ul><ul><li>Sales </li></ul><ul><li>Returns & Allowances </li></ul><ul><li>Misc. Income </li></ul><ul><li>Cost of Goods Sold </li></ul><ul><li>Materials/Supplies for Resale </li></ul><ul><li>Contract Labor </li></ul><ul><li>Direct Labor </li></ul><ul><li>Expenses </li></ul><ul><li>Advertising </li></ul><ul><li>Bank Charges </li></ul><ul><li>Office Supplies </li></ul><ul><li>Payroll Wages/Taxes </li></ul><ul><li>Rent </li></ul><ul><li>Utilities </li></ul>
    7. 8. Tracking Divisions and Locations
    8. 9. When creating or editing an account, be sure to mark the “Subaccount of” box Job Labor Costs Professional Services Example 2 Example 1 Use “SubAccounts” for Departments
    9. 10. Truck 1 / Truck 2 NE Office / SW Office Example 2 Example 1 Use “Class” for Locations
    10. 11. Items vs. Expenses
    11. 12. B) When you “create” items, you will be required to select Expense/Income accounts for summarizing “purchasing” and “sales” activities. These designations also dictate where the transactions will appear on your Profit & Loss Reports. A) Use the “Items” tab for job-related/direct costs. This method will produce more accurate job-costing reports in QuickBooks.
    12. 14. A) Use the “Expenses” tab for admin costs
    13. 15. Both Methods ultimately affect the same Profit & Loss Accounts, but “Items” enhance the “Profit & Loss by Job” Report
    14. 17. Reporting <ul><li>Profit & Loss (Standard) </li></ul><ul><li>Profit & Loss by Division (Class) </li></ul><ul><li>Profit & Loss by Job </li></ul><ul><li>Sales (by Item) </li></ul><ul><li>Inventory – Item Profitability </li></ul><ul><li>Inventory - Stock Status (by Item) </li></ul>
    15. 21. Quantity comes from “Sales Receipts, Invoice and Credit Memo Transactions
    16. 22. Actual Cost: comes from “Bills” and “Check” transactions (Average Cost) Actual Revenue” comes from “Sales Receipts” and “Invoice” Transactions
    17. 24. Employees & Sub-Contractors <ul><li>Employee: </li></ul><ul><li>Subject to Employment Taxes </li></ul><ul><li>Wages Reportable on a W-2 </li></ul><ul><li>Sub-Contractor (Vendor): </li></ul><ul><li>Not Subject to Employment Taxes </li></ul><ul><li>Earnings Reportable on a 1099 </li></ul><ul><li>Use “Timesheets” to track labor “job-costs” for employees AND sub-contractors. </li></ul><ul><li>Use “Timesheets” to track/bill for equipment hours </li></ul>
    18. 26. Tracking Workman’s Comp Codes (Assisted & Enhanced Payroll - ONLY)
    19. 27. Payroll Service Enhanced & Assisted - ONLY
    20. 28. Myth # 1 - QuickBooks is for Small Companies <ul><li>Up to 20 Users – 14 User Roles </li></ul><ul><li>Terminal Services/Remote Access </li></ul><ul><li>“ Consolidated Financials” for multiple-companies </li></ul><ul><li>Built for Networking </li></ul><ul><li>vInventory and TrueCommerce </li></ul>Myth # 2 - QuickBooks Enterprise
    21. 29. Managing or Manipulating Progress ? <ul><li>What does your business-process cost ? </li></ul><ul><li>Trace the steps of any transaction </li></ul><ul><li>Who is held accountable ? </li></ul><ul><li>Create job-descriptions that define attainable numbers </li></ul><ul><li>Why invest in Technology ? </li></ul><ul><li> Access to Real-Time Data, Avoid Duplication, Sync. Front to Back </li></ul><ul><li>When will I be Profitable ? </li></ul><ul><li>Assess Return on Investment, little things can mean allot </li></ul><ul><li>Where do I start ? </li></ul><ul><li> Ask staff to create a “wish list” </li></ul>
    22. 30. Retail Solution - Alternative # 1 <ul><li>Laser </li></ul><ul><li>Wireless </li></ul><ul><li>CCD </li></ul>QuickBooks + WASP Bar-Code Scanners
    23. 31. Wasp Barcode – The Company <ul><li>Barcode, data collection & tracking solutions </li></ul><ul><li>Focused on small business </li></ul><ul><li>Profitable growth since 1994 </li></ul><ul><li>Over 200,000 customers </li></ul>
    24. 32. What’s a barcode? <ul><li>Simply, a graphic representation of data </li></ul><ul><ul><li>Barcodes come in different forms and sizes </li></ul></ul><ul><ul><li>Thickness & spacing of black lines and white space is important </li></ul></ul><ul><ul><li>Read (scanned) by a line of light (scanner) </li></ul></ul><ul><ul><ul><li>Scanner ‘reads’ the graphic and converts to the underlying data </li></ul></ul></ul>ABC123
    25. 33. Why use a barcode? <ul><li>Quickly and accurately… </li></ul><ul><ul><li>Link to backend database </li></ul></ul><ul><ul><ul><li>to lookup more information </li></ul></ul></ul><ul><ul><li>Input data to applications (Excel or Inventory…) </li></ul></ul>
    26. 34. Wide selection of solutions
    27. 35. Features Performance Range of barcode scanners WWR2900 Contact scanner Contact to 1.5” away WCS8900 Up to 12” away WLS9500 Up to 29” away WWS800/850 Up to 25” away Base station Corded scanners Cordless scanners WCS3900 WWS500 Up to 12” away USB adaptor Multi-angle, POS WPA150 Pen CCD Laser
    28. 36. <ul><li>Mobile ability </li></ul><ul><ul><li>Application on handheld </li></ul></ul><ul><ul><li>Scan and update remotely </li></ul></ul><ul><ul><li>Synch back with PC </li></ul></ul>Mobile scanning devices WDT2200 Low cost inventory solution WDT3200 Flagship device for inventory WPA1200 Ideal PDA form for asset tracking or inventory
    29. 37. Range of Barcode Printers
    30. 38. Wasp CountIt Solution <ul><li>Simple inventory counting & reconciliation </li></ul><ul><ul><li>Quantity and location of inventory </li></ul></ul><ul><li>Mobile solution integrated with QuickBooks </li></ul><ul><ul><li>Wizard driven interface </li></ul></ul><ul><li>Save time and money </li></ul><ul><ul><li>Reduce time and increase accuracy of counting inventory </li></ul></ul>
    31. 39. How it works with QB <ul><li>Easy process: </li></ul><ul><ul><li>Download inventory data from QuickBooks </li></ul></ul><ul><ul><ul><li>Create barcode labels (from application) </li></ul></ul></ul><ul><ul><li>Load onto Wasp mobile scanning device </li></ul></ul><ul><ul><li>Scan, count & verify on-hand inventory & location </li></ul></ul><ul><ul><li>Synch with PC and send accurate inventory level to QuickBooks </li></ul></ul><ul><ul><ul><li>Create exception report if needed </li></ul></ul></ul><ul><li>Eliminate the inefficiency of a paper system </li></ul>
    32. 40. Retail Solution - Alternative # 2 <ul><li>QuickBooks + MS Retail Mgmt Solution </li></ul>Demo Link: http://www.microsoft.com/BusinessSolutions/RetailManagementSystem/Demos/mainui_index.html
    33. 41. Integrating MS RMS Step 2 - Make Deposits/Pay Bills in QuickBooks Step 3 - Manage Inventory Step 1 - Enter Sales Receipts/Receiving (in RMS) and Sync with QuickBooks (Daily)
    34. 42. Getting Started <ul><li>Simply upload your QuickBooks “Items, Customers & Vendors” and begin: </li></ul>
    35. 47. Professional Svcs - Alternative # 3 <ul><li>QuickBooks + Electronic Service Control </li></ul>
    36. 50. Solution Overview <ul><ul><li>** Integrates with SCP’s Ordering System ** </li></ul></ul><ul><li>Competitive Advantages & Brand Attributes: </li></ul><ul><ul><li>In-house Development, Support, and Training </li></ul></ul><ul><ul><li>26+ Years In Business </li></ul></ul><ul><ul><li>First Service Package to Integrate with QuickBooks </li></ul></ul><ul><li>QuickBooks Integration Overview: </li></ul><ul><ul><li>Customer, Job, Vendors, Accounts Payable, Invoicing Integration </li></ul></ul><ul><li>Critical Mid-Market Customer Needs Addressed: </li></ul><ul><ul><li>Tracking Industry Specific Account Information </li></ul></ul><ul><ul><li>Tracking Warranty and Equipment Information </li></ul></ul><ul><ul><li>Efficiently Scheduling Service Calls </li></ul></ul><ul><ul><li>Tracking The Progress of Service Calls </li></ul></ul><ul><ul><li>Scheduling the Closest Technician </li></ul></ul><ul><ul><li>Tracking and Reporting on Account Service History </li></ul></ul><ul><ul><li>Streamlining Information Flow to the Service Tech in the Field </li></ul></ul><ul><ul><li>Automated Billing for Recurring Service Contracts </li></ul></ul><ul><ul><li>Multi-Warehouse Inventory, Bar Code Scanning, Serial Number Tracking </li></ul></ul>
    37. 51. Solution Overview
    38. 58. &quot;Building Complete Business Solutions for QuickBooks Users&quot; Dawn Scranton CQA [email_address] www.accountingdirectors.com 5121 Palo Verde Pl West Palm Beach, FL 33415 (O) 561.683.3497 (F) 561.683.1191 QUESTIONS ? * QuickBooks Support/Review * QuickBooks Training * Data File Repair/Split/Merge * Technology Evaluations * Boxed/Custom Solutions
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