Data repositories and data protection in
Ireland

Sinéad Redmond
Software Engineer
Digital Repository of Ireland
National ...
What is the DRI?
• An interactive national trusted digital repository for
contemporary and historical, social and cultural...
Review: three topics of today’s workshop
• Data protection issues for research participants

• Balancing ethical and legal...
Review: three topics of today’s workshop
Data protection issues for repositories

• Addressing different ethical standards...
What does it mean to be a ‘trusted digital
repository’?
From our business requirements:
A Trusted Digital Repository
The s...
Discussion points
• Is there a tension between data protection requirements and audit
requirements – email deletion?
• Is ...
Discussion points
• Does the Data Protection Act apply to research data?
• Do we need to register annually as a data contr...
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Sinead Redmond - Data repositories and data protection in Ireland

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Short presentation of the issues under discussion in Session 3 of the workshop "Data Protection Issues for Trusted Digital Repositories: Challenges and Solutions", during which the issues raised during the earlier sessions were revisited in terms of the implications for DRI as a trusted digital repository. During the workshop an oral response was given to questions raised in the final slides by a representative from the Irish Office of the Data Protection Commissioner. This was presented on the 16th of January, 2014 at the "Data Protection Issues for Trusted Digital Repositories: Challenges and Solutions" at the Royal Irish Academy.

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  • Not data in computer science sense only, but data as in informationKilkenny design archivesStained glass windows archivesIQDA data
  • Not just data repository – storage with occasional access – but ‘trusted’ digital repository
  • Sinead Redmond - Data repositories and data protection in Ireland

    1. 1. Data repositories and data protection in Ireland Sinéad Redmond Software Engineer Digital Repository of Ireland National University of Ireland Maynooth
    2. 2. What is the DRI? • An interactive national trusted digital repository for contemporary and historical, social and cultural data held by Irish institutions. • It provides a central internet access point and interactive multimedia tools, for use by the public, students and scholars. • Four-year exchequer funded project, comprising six Irish academic partners supported by the National Library of Ireland, the National Archives of Ireland (NAI) and RTÉ DRI Presentation
    3. 3. Review: three topics of today’s workshop • Data protection issues for research participants • Balancing ethical and legal standards • Under what conditions do research data on individuals constitute personal data? DRI Presentation
    4. 4. Review: three topics of today’s workshop Data protection issues for repositories • Addressing different ethical standards and expectations about audiences • Changing European legal environment and uncertainty about status of historical, statistical and scientific research • Under what circumstances might repositories be unable to vindicate ethical commitments to research participants, and how should they address this? DRI Presentation
    5. 5. What does it mean to be a ‘trusted digital repository’? From our business requirements: A Trusted Digital Repository The system shall be a trusted digital repository. 1.1 It shall supply provide 'reliable, long-term access to managed digital resources to its designated community, now and in the future'. (RLG-OCLC Report). 1.2 It shall conform to the Data Seal of Approval guidelines or equivalent. 1.3 It shall be an access repository for the humanities and social sciences (HSS). 1.4 It shall have disaster recovery process in place DRI Presentation
    6. 6. Discussion points • Is there a tension between data protection requirements and audit requirements – email deletion? • Is a user email address ‘personal data’? • What information do we need to provide the user with on registration about how we handle their data? • At DRI, we will need to expose some user data to ‘Collection Managers’ (archivists) in order to allow CMs to determine whether or not to grant access to their collections. Is this a potential data protection issue? DRI Presentation
    7. 7. Discussion points • Does the Data Protection Act apply to research data? • Do we need to register annually as a data controller? • Are we a data processor if we are ingesting, e.g., historical medical records? • If we need to register a data controller – can we do this as consortium or do we need to register as single legal entity? • Does providing ‘recommended’ links to users constitute direct marketing? DRI Presentation

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