Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello, April 2008

Workshop designed for San Francisco Unified School District Pupil Services Department

Workshop designed for Secondary School District

Dr. Patricia Fioriello

Education Consultant

www.drpfconsults.com

April 22, 2008

BUILDING

A

MASTER

SCHEDULE

About Us

The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant.

For additional information, contact Dr. Fioriello at [email_address]

Visit website at www.drpfconsults

Literacy and Intervention Focus

Review stages of literacy intervention and emphasis on intensive

and strategic intervention.

Are the needs of intervention students a priority at your

school?

The master schedule should be designed around the needs

of your student population.

Workshop Overview and Outcome

Participants will walk through the general process and steps

involved in building a master schedule and will be able to apply

the strategies to their school master schedule process.

Participants will also share best practices in building a master

schedule with colleagues, problem solve solutions, and decide

a process for sharing information with peers.

Approach

This workshop is based on the premise of building a master

schedule shell. If you decide to load the most recent fall master

schedule and edit the data, steps may be different. However, all

information is applicable.

Workshop time is limited and will not permit a complete overview

of numerous approaches. Therefore, a holistic approach is taken

where the master schedule process is reviewed from beginning to

end.

S

y fit in the structure of the Literacy intervention

program?

THE MASTER SCHEDULE PROCESS

Process

Steps

Activities

Master Schedule Process

Where do they fit in the structure of the Literacy intervention

program?

Steps

Step 1 Curriculum & Course Review October

Step 2 Tallies & Sections February

Step 3 Teacher Demand & Course Loads March

Step 4 Scheduling Conflicts April

Step 5 Build Master Schedule April

Step 6 Simulations & Final Schedule May

Step 7 Modifications & Adjustments June

S

y fit in the structure of the Literacy intervention

program?

Step 1: Curriculum & Course Review

Review curriculum and courses.

Course codes, District Curriculum Table (DCT), course descriptions,

course catalog

Revisit current and past master schedule information.

Discuss possible changes with staff.

Share thoughts and decisions with school community.

What is the process at your site to review curriculum and courses, and who is involved in the review? How and when does the review take place? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

Step 2: Tallies & Sections

Establish student course selection process and time frame.

Preregistration, Student Course Requests (SCRs)

Generate master tally of student requests.

Enrollment Request Tally Listing Report

Determine number of sections.

for each course

for each department

cancel courses

Step 3: FTEs, Teacher Demand &Course Loads

Determine staff projection based on student requests/sections.

know current number of FTEs and possible budget changes

determine projected teaching demand based on tally and sections

problem solve ways to decrease difference between teacher number and teacher demand

MAKE DECISIONS

Decide way to include teacher preferences in the process.

Work with department (head) to determine POSSIBLE teacher course loads.

Step 4: Scheduling Conflicts

Determine where to place singletons (doubletons.)

Use and understand the conflict matrix report.

Number indicates the number of students who request both classes.

If number is high, do not place the two classes during same period.

Step 5: Build Master Schedule

Thus far, you have been thinking about Numbers (Tallies,

Sections, FTEs)and Departments (Course Loads,

Scheduling Conflicts)

Now it is time to think about Programs and Students (bring

your numbers and sections together to build programs for

students)

What issues will you need to consider during this stage?

What are the rules that will guide and support you through this stage?

What steps do you need to take to complete this stage?

Review information and decide what are the important issues

to consider FOR YOUR SCHOOL when building the master

schedule.

Possible issues to consider-

special programs

singletons

team teaching

parallel classes

teacher course loads

teacher requests

number of students in building beginning, end of day

CPT

OTHER ___________________________________

Determine rules and guidelines that will support your issues

when building the master schedule.

block programs for special groups (intervention) on master schedule before you start

place singletons based on conflict matrix report

once decided, do not change singletons

number of teacher preps allowed

OTHER _________________________________

Decide steps to complete the master schedule. Repeat the steps until

you have addressed all students.

How to build the master schedule?

by program (academies, ESL, AP, Honors, Special Ed., etc.)

parallel classes to facilitate movement

by grade

OTHER ______________________________

How to check the master schedule ?

student schedules

by total sections per period

room usage – special needs (computer, arts)

teacher conflicts (number of preps, classes)

OTHER _______________________________

Step 6: Simulations & Final Schedule

Execute a simulation.

How will you cap classes?

Generate reports.

Review data.

Execute another and another (?) simulation.

Final simulation and master schedule to the Student

Information System (SIS).

load students into sections

start with hardest to schedule classes (singletons, intervention)

Step 7: Modifications & Adjustments

Be prepared to address:

End of year surprises

Summer grades

New students before and at the start of the school year

BEST PRACTICES

Best Practices

Participants will decide process to share best practices

and problem solve solutions.

Participants will determine best way to share feedback

with larger group.

Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello, April 2008

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