Workshop designed for San Francisco Unified School District Pupil Services Department <ul><li>Workshop designed for Second...
About Us <ul><li>The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education ...
Literacy and Intervention Focus <ul><li>Review stages of literacy intervention and emphasis on intensive  </li></ul><ul><l...
Workshop Overview and Outcome <ul><li>Participants will walk through the general process and steps  </li></ul><ul><li>invo...
Approach  <ul><li>This workshop is based on the premise of building a master  </li></ul><ul><li>schedule shell.  If you de...
<ul><li>THE MASTER SCHEDULE PROCESS </li></ul><ul><li>Process </li></ul><ul><li>Steps </li></ul><ul><li>Activities </li></...
Master Schedule Process <ul><ul><li>Where do they fit in the structure of the Literacy intervention </li></ul></ul><ul><ul...
Steps  <ul><li>Step 1 Curriculum & Course Review October </li></ul><ul><li>Step 2  Tallies & Sections  February </li></ul>...
Step 1:  Curriculum & Course Review <ul><li>Review curriculum and courses.  </li></ul><ul><ul><ul><li>Course codes, Distri...
Step 2:  Tallies & Sections <ul><ul><ul><ul><li>Establish student course selection process and time frame. </li></ul></ul>...
Step 3:  FTEs, Teacher Demand &Course Loads <ul><li>Determine staff projection based on student requests/sections. </li></...
Step 4:  Scheduling Conflicts <ul><li>Determine where to place singletons (doubletons.) </li></ul><ul><li>Use and understa...
Step 5:  Build Master Schedule <ul><li>Thus far, you have been thinking about  Numbers  (Tallies,  </li></ul><ul><li>Secti...
Step 5:  Build Master Schedule <ul><li>What  issues  will you need to consider during this stage? </li></ul><ul><li>What a...
Step 5:  Build Master Schedule <ul><li>Review information and decide what are the important  issues   </li></ul><ul><li>to...
Step 5:  Build Master Schedule <ul><li>Determine  rules  and guidelines that will support your issues  </li></ul><ul><li>w...
Step 5:  Build Master Schedule <ul><li>Decide  steps  to complete the master schedule.  Repeat the steps until  </li></ul>...
Step 6:  Simulations & Final Schedule <ul><li>Execute a simulation. </li></ul><ul><ul><ul><li>How will you cap classes?  <...
Step 7:  Modifications & Adjustments <ul><li>Be prepared to address: </li></ul><ul><li>End of year surprises </li></ul><ul...
<ul><li>BEST PRACTICES </li></ul>SECTION TWO Dr. Patricia Fioriello, Education Consultant, April 22, 2008.  All rights res...
Best Practices <ul><li>Participants will decide process to share best practices  </li></ul><ul><li>and problem solve solut...
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Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello

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Presentation designed for secondary school administrators to review the steps and time line involved in building a master schedule. The focus of the scheduling process is to address the needs of intervention students.

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Building A Secondary School Master Schedule Program, Dr. Patricia Fioriello

  1. 1. Workshop designed for San Francisco Unified School District Pupil Services Department <ul><li>Workshop designed for Secondary School District </li></ul><ul><li>Dr. Patricia Fioriello </li></ul><ul><li>Education Consultant </li></ul><ul><li>www.drpfconsults.com </li></ul><ul><li>April 22, 2008 </li></ul><ul><li>BUILDING </li></ul><ul><li>A </li></ul><ul><li>MASTER </li></ul><ul><li>SCHEDULE </li></ul>Process and Steps Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  2. 2. About Us <ul><li>The workshop “Building A Master Schedule” was created and presented by Dr. Patricia Fioriello, Education Consultant. </li></ul><ul><li>For additional information, contact Dr. Fioriello at [email_address] </li></ul><ul><li>Visit website at www.drpfconsults </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  3. 3. Literacy and Intervention Focus <ul><li>Review stages of literacy intervention and emphasis on intensive </li></ul><ul><li>and strategic intervention. </li></ul><ul><li>Are the needs of intervention students a priority at your </li></ul><ul><li>school? </li></ul><ul><li>The master schedule should be designed around the needs </li></ul><ul><li>of your student population. </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  4. 4. Workshop Overview and Outcome <ul><li>Participants will walk through the general process and steps </li></ul><ul><li>involved in building a master schedule and will be able to apply </li></ul><ul><li>the strategies to their school master schedule process. </li></ul><ul><li>Participants will also share best practices in building a master </li></ul><ul><li>schedule with colleagues, problem solve solutions, and decide </li></ul><ul><li>a process for sharing information with peers. </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  5. 5. Approach <ul><li>This workshop is based on the premise of building a master </li></ul><ul><li>schedule shell. If you decide to load the most recent fall master </li></ul><ul><li>schedule and edit the data, steps may be different. However, all </li></ul><ul><li>information is applicable. </li></ul><ul><li>Workshop time is limited and will not permit a complete overview </li></ul><ul><li>of numerous approaches. Therefore, a holistic approach is taken </li></ul><ul><li>where the master schedule process is reviewed from beginning to </li></ul><ul><li>end. </li></ul><ul><li>S </li></ul><ul><li>y fit in the structure of the Literacy intervention </li></ul><ul><ul><li>program? </li></ul></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  6. 6. <ul><li>THE MASTER SCHEDULE PROCESS </li></ul><ul><li>Process </li></ul><ul><li>Steps </li></ul><ul><li>Activities </li></ul>SECTION ONE Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  7. 7. Master Schedule Process <ul><ul><li>Where do they fit in the structure of the Literacy intervention </li></ul></ul><ul><ul><li>program? </li></ul></ul>When does the master schedule process start at your school? What is the first step in the process? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  8. 8. Steps <ul><li>Step 1 Curriculum & Course Review October </li></ul><ul><li>Step 2 Tallies & Sections February </li></ul><ul><li>Step 3 Teacher Demand & Course Loads March </li></ul><ul><li>Step 4 Scheduling Conflicts April </li></ul><ul><li>Step 5 Build Master Schedule April </li></ul><ul><li>Step 6 Simulations & Final Schedule May </li></ul><ul><li>Step 7 Modifications & Adjustments June </li></ul><ul><li>S </li></ul><ul><li>y fit in the structure of the Literacy intervention </li></ul><ul><ul><li>program? </li></ul></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  9. 9. Step 1: Curriculum & Course Review <ul><li>Review curriculum and courses. </li></ul><ul><ul><ul><li>Course codes, District Curriculum Table (DCT), course descriptions, </li></ul></ul></ul><ul><ul><ul><li>course catalog </li></ul></ul></ul><ul><li>Revisit current and past master schedule information. </li></ul><ul><li>Discuss possible changes with staff. </li></ul><ul><li>Share thoughts and decisions with school community. </li></ul>What is the process at your site to review curriculum and courses, and who is involved in the review? How and when does the review take place? Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  10. 10. Step 2: Tallies & Sections <ul><ul><ul><ul><li>Establish student course selection process and time frame. </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Preregistration, Student Course Requests (SCRs) </li></ul></ul></ul></ul></ul><ul><li>Generate master tally of student requests. </li></ul><ul><ul><ul><li>Enrollment Request Tally Listing Report </li></ul></ul></ul><ul><li>Determine number of sections. </li></ul><ul><ul><ul><li>for each course </li></ul></ul></ul><ul><ul><ul><li>for each department </li></ul></ul></ul><ul><ul><ul><li>cancel courses </li></ul></ul></ul>SCR Report Course Enrollments and Requests Report Staff Projection Worksheet Tally Worksheet Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  11. 11. Step 3: FTEs, Teacher Demand &Course Loads <ul><li>Determine staff projection based on student requests/sections. </li></ul><ul><ul><ul><li>know current number of FTEs and possible budget changes </li></ul></ul></ul><ul><ul><ul><li>determine projected teaching demand based on tally and sections </li></ul></ul></ul><ul><ul><ul><li>problem solve ways to decrease difference between teacher number and teacher demand </li></ul></ul></ul><ul><ul><ul><li>MAKE DECISIONS </li></ul></ul></ul><ul><ul><ul><ul><li>Decide way to include teacher preferences in the process. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Work with department (head) to determine POSSIBLE teacher course loads. </li></ul></ul></ul></ul>FTE Teachers Teacher Preferences Possible Teacher Course Loads Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  12. 12. Step 4: Scheduling Conflicts <ul><li>Determine where to place singletons (doubletons.) </li></ul><ul><li>Use and understand the conflict matrix report. </li></ul><ul><ul><ul><li>Number indicates the number of students who request both classes. </li></ul></ul></ul><ul><ul><ul><li>If number is high, do not place the two classes during same period. </li></ul></ul></ul>Conflict Matrix Report Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  13. 13. Step 5: Build Master Schedule <ul><li>Thus far, you have been thinking about Numbers (Tallies, </li></ul><ul><li>Sections, FTEs)and Departments (Course Loads, </li></ul><ul><li>Scheduling Conflicts) </li></ul><ul><li>Now it is time to think about Programs and Students (bring </li></ul><ul><li>your numbers and sections together to build programs for </li></ul><ul><li>students) </li></ul><ul><li> </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  14. 14. Step 5: Build Master Schedule <ul><li>What issues will you need to consider during this stage? </li></ul><ul><li>What are the rules that will guide and support you through this stage? </li></ul><ul><li>What steps do you need to take to complete this stage? </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  15. 15. Step 5: Build Master Schedule <ul><li>Review information and decide what are the important issues </li></ul><ul><li>to consider FOR YOUR SCHOOL when building the master </li></ul><ul><li>schedule. </li></ul><ul><li>Possible issues to consider- </li></ul><ul><li>special programs </li></ul><ul><li>singletons </li></ul><ul><li>team teaching </li></ul><ul><li>parallel classes </li></ul><ul><li>teacher course loads </li></ul><ul><li>teacher requests </li></ul><ul><li>number of students in building beginning, end of day </li></ul><ul><li>CPT </li></ul><ul><li>OTHER ___________________________________ </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  16. 16. Step 5: Build Master Schedule <ul><li>Determine rules and guidelines that will support your issues </li></ul><ul><li>when building the master schedule. </li></ul><ul><li>block programs for special groups (intervention) on master schedule before you start </li></ul><ul><li>place singletons based on conflict matrix report </li></ul><ul><li>once decided, do not change singletons </li></ul><ul><li>number of teacher preps allowed </li></ul><ul><li>OTHER _________________________________ </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  17. 17. Step 5: Build Master Schedule <ul><li>Decide steps to complete the master schedule. Repeat the steps until </li></ul><ul><li>you have addressed all students. </li></ul><ul><li>How to build the master schedule? </li></ul><ul><li>by program (academies, ESL, AP, Honors, Special Ed., etc.) </li></ul><ul><li>parallel classes to facilitate movement </li></ul><ul><li>by grade </li></ul><ul><li>OTHER ______________________________ </li></ul><ul><li>How to check the master schedule ? </li></ul><ul><li>student schedules </li></ul><ul><li>by total sections per period </li></ul><ul><li>room usage – special needs (computer, arts) </li></ul><ul><li>teacher conflicts (number of preps, classes) </li></ul><ul><li>OTHER _______________________________ </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  18. 18. Step 6: Simulations & Final Schedule <ul><li>Execute a simulation. </li></ul><ul><ul><ul><li>How will you cap classes? </li></ul></ul></ul><ul><li>Generate reports. </li></ul><ul><li>Review data. </li></ul><ul><li>Execute another and another (?) simulation. </li></ul><ul><li>Final simulation and master schedule to the Student </li></ul><ul><li>Information System (SIS). </li></ul><ul><ul><ul><li>load students into sections </li></ul></ul></ul><ul><ul><ul><li>start with hardest to schedule classes (singletons, intervention) </li></ul></ul></ul>Master Capacity Balance Report Simulation Report Scheduler Status Report Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  19. 19. Step 7: Modifications & Adjustments <ul><li>Be prepared to address: </li></ul><ul><li>End of year surprises </li></ul><ul><li>Summer grades </li></ul><ul><li>New students before and at the start of the school year </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  20. 20. <ul><li>BEST PRACTICES </li></ul>SECTION TWO Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.
  21. 21. Best Practices <ul><li>Participants will decide process to share best practices </li></ul><ul><li>and problem solve solutions. </li></ul><ul><li>Participants will determine best way to share feedback </li></ul><ul><li>with larger group. </li></ul>Dr. Patricia Fioriello, Education Consultant, April 22, 2008. All rights reserved. Copyright 2008.

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