Helpful Tools to
Increase Productivity
and Share Your Online Assets
brought to you by:
Aimee Bermudez, Dream Local Digital...
Work smarter, not harder
Types of tools we’ll cover today
• Productivity
• Collaboration – project management
• Collaboration – document sharing
• ...
Productivity
Task Current
• What the tool does: Tips and
advice about productivity, financial
management, food, marketing, or
whatever ...
Todoist
• What the tool does: Personal task
manager
• How does it help me? Organizes your
to-do list, accessible from your...
Google Calendar
• What the tool does: A
calendar app to organize your
tasks and sync your schedule
with coworkers.
• How d...
Google Keep or Evernote
• What does the tool do: Keep
track of
thoughts, ideas, pictures, notes,
etc. right on Google Driv...
Trello• What the tool does: all in one
calendar, to-do
list, organizer, project
management
• How will it help me?
Checklis...
TeuxDeux
• What the tool does: The idea
was to build a bare-bones, but
visually compelling and highly
usable to-do app: Us...
Springpad
• What the tool does: an
easy way to keep track of
interests, schedules, to-do’s
from anywhere.
• How will it he...
LastPass
• What the tool does: LastPass is a
secure password manager that will
sync with all your devices
• How will it he...
Trusted I.D.
• What the tool does: Identity
Protection
• How does it help me? They
search through millions of
public and p...
File This Fetch
• What the tool does: Online
storage of your personal
files.
• How does it help me?
Safely stores digital ...
Carbonite
• What the tool does: Online
Data Back Up.
• How does it help me?
Instantly backs up your
work on your computer
...
Finances
FreshBooks
• What the tool does: Online
Invoicing and Accounting.
• How does it help me?
Easily create invoices, track
pay...
Quick Books Online
• What the tool does: Online
Accounting Software
• How does it help me? All
your data is back up, pay
e...
Collaboration: Project Management
Zoho
• What the tool does: Online
collaboration, business, and
productivity applications.
• How does it help me??
Centrall...
Basecamp
• What the tool does:
Centrally locates company data
in one place online.
• How does it help me? All
your busines...
Collaboration: Document Sharing
Google Docs
• What the tool does: Create,
share, and collaborate with
documents on the web.
• How does it help me?
Documen...
Slide Share
• What the tool does: Online
application to share
documents, professional
videos, and presentations
online.
• ...
Dropbox
• What the tool does:
Intergrates all your documents,
pictures, and videos with all
your devices.
• How does it he...
You Send It- Now Hightail
• What the tool does: Cloud
based file sharing
• How does it help me? You
can send files and sha...
Email management
Gmail
• What the tool does: Online
email application.
• How does it help me?
Access your email from any
computer or mobile...
MailChimp
• What the tool does: Online
Email Newsletters
• How does it help me? Using
pre-designed templates makes
develop...
Constant Contact
• What the tool does:
Provides email and event
marketing, social media and
buy local campaigns, and
custo...
Sparrow
• What the tool does: An
email application for Mac’s and
iphone.
• How does it help me?
Driven by Gmail, it syncs ...
Social Media Updating
Sprout Social
• What the tool does: Social
Media Management.
• How does it help me?
Monitors your companies
online presenc...
Hootsuite
• What the tool does: Social
Media Management.
• How does it help me?
Allows you to manage all your
social media...
Postling
• What the tool does:
Monitors your social media
postings and allows you to
post to any account anytime.
• How do...
Tweetdeck (by Twitter)
• What the tool does:
Organizes your Twitter account
• How does it help me?
Custom arrange your fee...
And don’t forget to monitor
what is working on your site…
Google Analytics
• What the tool does: Tools to
analyze your web presents.
• How does it help me? To
gain insight into how...
Aimee Bermudez, Dream Local Digital
aimee@dreamlocal.com
Facebook: facebook.com/dreamlocal
www.dreamlocal.com
Thank you fo...
Dream Local Digital | BDN Digital Seminars | Productivity Tools
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Dream Local Digital | BDN Digital Seminars | Productivity Tools

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Business Digital Seminar | Cross Center Grand Opening Week
BDN Maine Events - Bangor Daily News
Friday, September 13, 2013 from 8:00 AM to 11:00 AM (EDT)
Bangor, ME

Session One | 8am | Tools to increase your productivity:

There are a wide variety of apps and online tools to help businesses, organizations, and individuals streamline their communication, share information, and get things done. In this session, we will explore some of the top picks that you can use to increase your productivity and make your life easier.

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Dream Local Digital | BDN Digital Seminars | Productivity Tools

  1. 1. Helpful Tools to Increase Productivity and Share Your Online Assets brought to you by: Aimee Bermudez, Dream Local Digital Bangor, Maine September 13, 2013
  2. 2. Work smarter, not harder
  3. 3. Types of tools we’ll cover today • Productivity • Collaboration – project management • Collaboration – document sharing • Email tools • Social media updating tools • CRM (customer relationship management) systems • Social networking to real world networking tools
  4. 4. Productivity
  5. 5. Task Current • What the tool does: Tips and advice about productivity, financial management, food, marketing, or whatever interests you. You can post or read others posts. • How does it help me? Tips and advice at the tips of your fingers. Start up conversation. • Top benefit: They do all the work, your content is yours, and they link to social networks. • Cost: Free • Platform (web based, ios, android): iphone and ipad.
  6. 6. Todoist • What the tool does: Personal task manager • How does it help me? Organizes your to-do list, accessible from your computer or mobile phone. • Top benefit: Ability to access, update, and synchronize tasks from your smart phone. Color coded tasks. • Cost: Free - $29 per year • Platform (web based, ios, android): Chrome, Firefox, Mobile, Outlook, and Mac
  7. 7. Google Calendar • What the tool does: A calendar app to organize your tasks and sync your schedule with coworkers. • How does it help me? Tracks all your appointments, tasks, and due dates in an easy on line application. • Top benefit: The ability to sync with your mobile phone. Share your schedule with coworkers. Alerts via email. • Cost: Free • Platform (web based, ios, android): web based, Pc, mac, and mobile devices.
  8. 8. Google Keep or Evernote • What does the tool do: Keep track of thoughts, ideas, pictures, notes, etc. right on Google Drive (for GoogleKeep, Evernote it is within Evernote) • How will it help me? Save information, pictures, notes on any device from anywhere so never forget anything again! • Top Benefits: Everything you add is automatically synched to all your devices • Cost: Free • Platform: Mac, PC, iPhone, iPad, Android
  9. 9. Trello• What the tool does: all in one calendar, to-do list, organizer, project management • How will it help me? Checklists, files, photo’s, real time collaboration, with everything all in one place • Top Benefit: all information is automatically backed up so it will never be lost, collaborate in real time with members of a project, keeping all important documents in one spot • Cost: Free • Platform: Mac, PC, Android, iPhone, iPad
  10. 10. TeuxDeux • What the tool does: The idea was to build a bare-bones, but visually compelling and highly usable to-do app: Use the browser-based TeuxDeux at work/home and then take your to-dos on the road with the iPhone app. • How will it help me? Getting things done with recurring lists, rollover of unfinished tasks, and custom lists • Top Benefit: Custom lists and the ability to customize list to your schedule • Cost: $2-$3/mo. • Platform: PC, Mac, iPhone
  11. 11. Springpad • What the tool does: an easy way to keep track of interests, schedules, to-do’s from anywhere. • How will it help me? organization, note taking, to-do lists, and mobility • Top benefit: the ability to access your lists, synch with Google tasks, follow friends on Springpad • Cost: Free • Platform: iPhone, iPad, Android, Web
  12. 12. LastPass • What the tool does: LastPass is a secure password manager that will sync with all your devices • How will it help me? With a click of the mouse, your password will be securely saved for you through a cloud based single sign on. • Top benefit: Supported by all major platforms, allows for sharing through a secure shared password repository so you will never lose another password again. • Cost: Free (upgradeable for a cost of $14-$24/year) • Platform: Mac, Windows
  13. 13. Trusted I.D. • What the tool does: Identity Protection • How does it help me? They search through millions of public and private data bases to locate personal, financial, and credit information to locate any threats of identity theft. • Top benefit: Identity threat score and credit lock to third parties. • Cost: Starting at $10.42 per month • Platform (web based, ios, android): web based
  14. 14. File This Fetch • What the tool does: Online storage of your personal files. • How does it help me? Safely stores digital copies of important documents, is eco friendly, less clutter, and easy to locate. • Top benefit: Paperless files, instantly organized. • Cost: $2 per month • Platform (web based, ios, android): PC, beta
  15. 15. Carbonite • What the tool does: Online Data Back Up. • How does it help me? Instantly backs up your work on your computer after software installation. • Top benefit: Restores lost information with ease. • Cost: $299 - $599 per year. • Platform (web based, ios, android): Pc, Mac, iphone, ipad, android, and blackberry.
  16. 16. Finances
  17. 17. FreshBooks • What the tool does: Online Invoicing and Accounting. • How does it help me? Easily create invoices, track payments, and payments online. • Top benefit: Synching with online payment apps (paypal), track accounts payable and receivable, generate financial reports, and all your info is backed up at their data center. • Cost: Free - $39.95 • Platform (web based, ios, android): Pc, Mac, iphone
  18. 18. Quick Books Online • What the tool does: Online Accounting Software • How does it help me? All your data is back up, pay employees, banking, invoicing, report generation and much more. • Top benefit: No software to download, completely online, free support, and the ability to import contacts and financial data. • Cost: $12.95 – $63.16 per month • Platform (web based, ios, android): Pc, Mac, iphone, ipad, android, and blackberry.
  19. 19. Collaboration: Project Management
  20. 20. Zoho • What the tool does: Online collaboration, business, and productivity applications. • How does it help me?? Centrally locates files, projects, contacts, and much more from a web based platform • Top benefit: Accessibility! Your whole team can access any file, get contact info, and collaborate from anywhere. • Cost:$20 - $80 per month • Platform (web based, ios, android): Pc, Mac, android
  21. 21. Basecamp • What the tool does: Centrally locates company data in one place online. • How does it help me? All your businesses projects are available to your employees anytime, anywhere. • Top benefit: Provides a platform for collaboration, file sharing, discussions, and decisions. • Cost: $20 - $150 per month • Platform (web based, ios, android): Pc, Mac, and android
  22. 22. Collaboration: Document Sharing
  23. 23. Google Docs • What the tool does: Create, share, and collaborate with documents on the web. • How does it help me? Documents, spreadsheets, presentations and forms can easily be shared from a secure place on the web. • Top benefit: Easy collaboration. • Cost: Free • Platform (web based, ios, android): web based, iOS, and android.
  24. 24. Slide Share • What the tool does: Online application to share documents, professional videos, and presentations online. • How does it help me? Upload presentations for public or private use, embed on blogs and websites, share on Twitter and Facebook to get your videos out there. • Top benefit: Synching with social network sites. • Cost: Free - $249 per month. • Platform (web based, ios, android): PC, Mac, mobile devices
  25. 25. Dropbox • What the tool does: Intergrates all your documents, pictures, and videos with all your devices. • How does it help me? You can download documents, pictures, and videos to and they will automatically be saved to all the computers and phones you use or straight to Dropbox. • Top benefit: All your docs, photos, and videos at your fingertips and easy sharing. • Cost: Free • Platform (web based, ios, android): PC, Mac, android, and iphone.
  26. 26. You Send It- Now Hightail • What the tool does: Cloud based file sharing • How does it help me? You can send files and share folders from anywhere, anytime. Gives you the ability to sign documents onling. • Top benefit: The ability to “sign” documents online, cloud storage, and the ability to share large files. • Cost: Free - $14.99 per month • Platform (web based, ios, android): cloud based, android, iphone, Mac, or PC.
  27. 27. Email management
  28. 28. Gmail • What the tool does: Online email application. • How does it help me? Access your email from any computer or mobile device anywhere, anytime. Imports your contact lists from several different address books. Less spam and tons of storage. • Top benefit: Being able to access your email from any device and the ability to import email contacts easily. • Cost: Free • Platform (web based, ios, android): Pc, Mac, mobile.
  29. 29. MailChimp • What the tool does: Online Email Newsletters • How does it help me? Using pre-designed templates makes developing email newsletters easy. You can sync with your customer data base, email contacts, and CRM’s. • Top benefit: Easy and eye- catching newsletters to engage your customers. Track your results. • Cost: Free - $240 per month. • Platform (web based, ios, android): Pc, Mac, iphone, and android.
  30. 30. Constant Contact • What the tool does: Provides email and event marketing, social media and buy local campaigns, and customer surveys. • How does it help me? Helps to keep you in touch with your customers and alert them to upcoming events or sales. • Top benefit: Customer contact and personal training. • Cost: Free - $99.95 (up to 10,000 fans) • Platform (web based, ios, android): Pc, Mac, and android
  31. 31. Sparrow • What the tool does: An email application for Mac’s and iphone. • How does it help me? Driven by Gmail, it syncs to all your Facebook contacts, offers DropBox and cloud capabilities, tailored inboxes. • Top benefit: File sharing (dropbox), synching with Facebook contacts. • Cost: $9.99 • Platform: Mac and iphone.
  32. 32. Social Media Updating
  33. 33. Sprout Social • What the tool does: Social Media Management. • How does it help me? Monitors your companies online presence (Facebook, Twitter, LinkedIn, etc.) • Top benefit: Publish and schedule updates, monitor your brand and your competitors, and connect with target markets. • Cost: $39 - $899 per month • Platform (web based, ios, android): web based, iOS, and android
  34. 34. Hootsuite • What the tool does: Social Media Management. • How does it help me? Allows you to manage all your social media from one spot, offers analytics, allows for organization wide participation, and message management. • Top benefit: Anytime publishing, monitoring, and mobile apps. • Cost: Free – request pricing • Platform (web based, ios, android): web based, iOS, android, and blackberry.
  35. 35. Postling • What the tool does: Monitors your social media postings and allows you to post to any account anytime. • How does it help me? Allows you to respond and comment on posts made by people on your social platforms. • Top benefit: Daily recaps of postings on your social media accounts. • Cost: $1 - $5 per month • Platform (web based, ios, android): web based, iphone
  36. 36. Tweetdeck (by Twitter) • What the tool does: Organizes your Twitter account • How does it help me? Custom arrange your feeds, filter out unwanted feeds, schedule your tweets, and get notification on new feeds. • Top benefit: Ability to manage multiple accounts and synchronize from different computers. • Cost: Free • Platform (web based, ios, android): Safari, Chrome, and Firefox, iOS, Chrome App
  37. 37. And don’t forget to monitor what is working on your site…
  38. 38. Google Analytics • What the tool does: Tools to analyze your web presents. • How does it help me? To gain insight into how your customers are receiving your social media content, what they are saying about you, and how they engage with you. • Top benefit: Allows you to track only the information your are interested in. • Cost: Free • Platform (web based, ios, android): web based, iOS, and android
  39. 39. Aimee Bermudez, Dream Local Digital aimee@dreamlocal.com Facebook: facebook.com/dreamlocal www.dreamlocal.com Thank you for attending! Please leave your card if you did not pre-register for a copy of today’s presentation
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