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  • 1. Guidelines For AuthorsCommunications intended for publication should be sentto the Editor, Journal of the Indian Medical Association(JIMA). JIMA will consider manuscripts prepared inaccordance with the Vancouver style1.Articles are considered for publication on condition thatthese are contributed solely to JIMA, that they have notbeen published previously in print and are not underconsideration by another publication. In the selection ofpapers and in regard to priority of publication, theopinion of the Editor will be final. The Editor shall havethe right to edit, condense, alter, rearrange or rewriteapproved articles, before publication without referenceto the authors concerned.Authorship: All persons designated as authors shouldqualify for authorship. Authorship credit should bebased only on significant contributions to (a) conceptionand design, or analysis and interpretation of data; and to(b) drafting the article or revising it critically forimportant intellectual content; and on (c) final approvalof the version to be published. Conditions (a), (b) and(c) must all be met. Authors may include explanation ofeach author’s contribution separately.Manuscript and CD : Scripts of articles should be type-written, double-spaced on one side of A4 size paper withat least 2.5 cm margin at the top and on left hand side ofthe sheet and should be submitted in triplicate. Alsosending CD in Microsoft Word (Window) is a must.Manuscripts not accepted for publication will not bereturned to the authors. Authors should keep one copy oftheir manuscripts for reference. Separate pages shouldbe used for different sections.Title page— The title page should include the title of thearticle which should be concise but informative, name(s)of author(s) with his/her (their) academicqualification(s) and designation(s), and complete postaladdress including pin code of the institution(s) to whichthe work should be attributed.Abstract— The 2nd page should carry an abstract of nomore than 250 words and should contain the purposes ofthe study or in-vestigations, basic procedure, mainfindings and their implications along with Key words.Text— The text of Originals and Papers should conformto the conventional division of abstract, introduction,
  • 2. Home Copyright : JIMAIndian Journal of TuberculosisGeneral1. Correspondence relating to the Indian Journal of Tuberculosis (IJT) may please be addressedto : Editor, India Journal of Tuberculosis, Tuberculosis Association of India, 3, Red Cross Road,New Dclhi- 110001.2. The four issues of IJT, appearing every year in January, April, July and October, containoriginal articles on all aspects of tuberculosis and other respiratory diseases, case reports, reviewand leading articles (see item 6) as well as abstracts of articles/ mailer published in otherscientific journals and books dealing with same subjects, Besides, each issue has an Editorial,sections on Contemporary Issues and News and Notes as well as Forum, where readers canexpress opinions on the published articulcs or ask questions on the subjects covered by thejournal. Authors are invited to contribute on any subject or to any section of the IJT.3. Three copies of the article (including diagrams and photographs) typed on one side of thepaper with double spacing and wide margins should be submitted. It would be appreciated iffloppy diskettes are also enclosed. Regarding black and white diagrams in the text, it should beensured lhat use of solid black is avoided and hatching of different kinds are used instead. Thearticles are entertained on the understanding that each of the authors confirms his participation inthe study concerned and approves the content, as well as a clear-cut affirmation that the article isan original work and has not been published/submitted for publication elsewhere and will not beso submitted, if accepted for publication in the IJT A certificate to this effect should accompanyeach article.4. It is understood and accepted that the submitted matter would be editorially revised to make itsuitable for publication. The decision of the Editor regarding acceptance or revision cannot becontested. However, every effort is made to communicate the reason or deficiencies to theprincipal author in order to associate him with the steps to improve the article.5. All the received articules arc serially registeredand usually published in the order of registration. However, registration will be done after thecompletion of the basic formalities, the registered articles are reviewed by the IJT EditorialBoard to judge suitability for publication and to give suggestions for improvement.6. Original articles deal with planned studies that have been duly completed and convey definiteconclusions from the data presented in the text. However, preliminary communication from
  • 3. research still in progress could be submitted exceptionally, if the topic is important and theinterim results could be of interest. Case reports present problems of unusual clinical interestwhich have been systematically and full investigated and where a firm diagnosis has beenestablished with reasonable certainty or the result of therapeutic management is of greatsignificance. Review Articles arc those specially requested from persons who haveacknowledged competence in given subjects. These arc useful for updating knowledge. Leadingarticles are contributed by those who have cxperties in selected aspect of a subject. Forum provides a platform to readers for expressing opinion and a channel of comunicationwith the journal and its readers. It could be used for making suggestions, scientific critique onpublished articles or for reaching independent conclusions, for asking questions on the subjectscovered by the journal and for providing supplementary information cither confirming orcontradicting the conclusions reached in the article.7. Twenty five reprints of each published article are supplied free of cost to the author whoseaddress in indicated fo correspondence. More reprints are supplied if the order is placed at thetime of acceptance of the article. The cost of additional reprints must be paid for in advance ofthe publication.Format and Procedure8. All submitted articles shall have a definite format comprising the sections, ad seriatim.Summary, Introduction, Material and Methods, Results, Discussion, Acknowledgements (ifnecessary) andReferences. Summary should he structured as follows: Background, Aims, Methods,Results and Conclusions. Additional sections could be interposed. In Case Reports thesections on Material and Methods and Results are replaced by Ihe section “ClinicalRecord” and all other sections arc appropriately shortened. Original articles shouldinclude, after the summary, a few key words for indexing purpose. Case should be exercised that text language is grammatically correct and free flowing,that all pertinent information has been included, irrelevant details omitted and repetitions,especially from section to section, avoided. Tables and figures must be self-explanatoryand their number kept to the minimum. It is not usually necessary to present the sameinformation both in a table and a diagram : the more effective of the two should bechosen. Tables must be numbered, have a descriptive legend on the top, minimumessential data in the body and necessary explanatory notes at the bottom. Tables (anddiagrams) should be made on separate sheets of paper; with their place in the textindicated clearly. Drawings are best made with black India ink and of size larger thanrequired in the text. Legends for photographs should be typed separately with appropriateindication regarding the photograph to which a legend pertains. Photographs (black andwhite prints) should be clear, glossy and unmounted. Facilities for printing photographsin 4 colours as illustrations in Case Reports are available. Contributosrs are requested topreferably send colour photographs of their clinical material. Photographs should carrythe title of the paper and name of the author in pencil on the back side, put in an envelopeand properly labelled on the outside and attached to the article.
  • 4. It is understood that the planning of the study submitted for publication as well as theanalysis of the data, presentation in the text and reaching of conclusions have been donein consultation with a statistician.9. After the title of the article, the name of the principal author should be followed bynames of other authors without giving qualification or position held except as a numeralon top of last letter of name.10. The position held by each author in any institution is indicated on the bottom alongwith name and address of the author to whom correspondenceregarding the article has to be sent.11. In respect of preliminary communications, the nature of the paper must of clearlyindicated so that editorial processing could be specially expedited.12. References cited in the text and given at the end should conform to the procedurerecommended by the International Steering Committee of Medical Editors. Therefore,special care must to taken to ensure that:Only the most important published papers related directly to the study in hand arc cited inthe text.Text references should be numbered in Arabic numerals as a suffix in the order of theirmention, avoiding the name(s) of author(s) and year of publication.While citing an abstract (when it is the sole source of information) or personalcommunication in the text, authors must provide the necessary particulars of the source,but this is not a preferred mode of citation. Permission from the source(s) of informationfor citing their work must be obtained beforehand.All the numbered references in the text should be typed out in detail, in the sameconsecutive order. Abbreviation of the titles of the cited journals should be according tothe Index Medicus, Example:Kakar, A., Aranya, R.C. and Nair, S.K.; Isolated Gastric Tuberculosis; IndJ. Tub.; 1979,26, 205Crofton, J, and Douglas, A. Respiratory Disease, 1st Edition, Edinburgh, BlackwellScientific Publication Ltd., 196913. The addreviations or acronyms used in the text must be defined at the first mention.Their number should be kept to a minimum.14. Contributions to Forum should be in the form of letters to the Editor. Such lettersmust be brief and to the point: only the most important agreements,disagreements/suggestions may be chosen for commenting. It is usual to send a copy ofsuch letters to the authors for obtaining a response, if any, after editorial reformulation.The response, similarly, has to be selective, brief and relevant.
  • 5. The Indian Journal of ChestDiseases and Allied Sciences
  • 6. 0309074029/html/.38. Homepage/Web siteCancer-Pain.org [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.;c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancer-pain.org/.39. Part of a homepage/Web siteAmerican Medical Association [homepage on the Internet]. Chicago: The Association; c1995-2002 [updated2001 Aug 23; cited 2002 Aug 12]. AMA Office of Group Practice Liaison; [about 2 screens]. Available from:http/ /www.ama-assn.org/ama/pub/category1736.html.40. Database on the InternetOpen database:Who’s Certified [database on the Internet]. Evanston (IL): The American Board of Medical Specialists.c2000-[cited 2001 Mar 8]. Available from: http://www.abms.org/ newsearch.aspClosed database:Jablonski S. Online Multiple Congential Anomaly/Mental Retardation (MCA/MR) Syndromes [database on theInternet]. Bethesda (MD): National Library of Medicine (US). c1999 [updated 2001 Nov 20; cited 2002 Aug12]. Available from: http://www.nlm.nih.gov/mesh/ jablonski/syndrome_title.html41. Part of a database on the InternetMeSH Browser [database on the Internet]. Bethesda (MD): National Library of Medicine (US); 2002 - [cited2003 Jun 10]. Meta-analysis; unique ID: D015201; [about 3 p.]. Available from:http://www.nlm.nih.gov/mesh/ MBrowser.html Files updated weekly.MeSH Browser [database on the Internet]. Bethesda (MD): National Library of Medicine (US); 2002 - [cited2003 Jun 10]. Meta-analysis; unique ID: D015201; [about 3 p.]. Available from:http://www.nlm.nih.gov/mesh/ MBrowser.html Files updated weekly.Correctness of the reference list is the entire responsibility of the author (s).Figures and TablesFigures. Glossy print photographs (in triplicate) are required (usually 10 cm × 8 cm); good black and whitecontrast is essential for good reproduction. All illustrations must be numbered and cited in the text. Legendsshould be provided for each illustration, listed on a separate page. All lettering must be done professionally.Freehand or typed lettering is not acceptable. All figures should bear author’s name, short title and an arrowindicating top of the figure in pencil on the back of the photographs. Colour illustrations must be paid by theauthors. Please ask rates/charges from the Publication Office of the IJCDAS.Tables. Each table should be typed double-spaced on a separate sheet. They should have an underlined titlefollowed by a legend, if any. Explanatory matter should be in a footnote, not in the title. The approximateposition of each table in the text should be indicated in the margin of the manuscript.Page Proofs and Reprints. A galley proof will be sent to the corresponding author which should be returnedwithin four days. Corrections should be limited to printers errors only and no substantial additions/ deletionsshould be made. No change in the names of authors (by way of additions and/or deletions) is permissible atthe proof stage. Twenty-five reprints of the article will be sent free of cost to the corresponding author.Papers which have been accepted/published become the property of the Indian Journal of Chest Diseasesand Allied Sciences and permission to re-publish them must be obtained from the Editor.CHECKLIST FOR SUBMISSION OF MANUSCRIPT— Covering letter including copy-right release— Three copies of typescript of the article on A-4 size paper— Name and address of author responsible for correspondence about the manuscript, including highest
  • 7. ThoraxThe word count excludes the title page, abstract, tables,acknowledgements and contributions and the references.Original ResearchFull papers should follow the basic structure of abstract,introduction, methods, results, discussion, references, and tablesand figures as appropriate. They should not normally exceed 250words for the abstract, 3000 words for the content and include nomore than 35 references. There is an online data repository forextra information, tables, figures and appendices.Case reportsCase reports should not exceed 850 words with one table orillustration, a short unstructured abstract, and up to 10 references.We recommend an author limit of 5, but we can consider more ifauthors can show significant contributions and/or give compellingor specific reasons. We do ask that authors indicate that they haveobtained patient consent.Pulmonary PuzzlesThis category is for unusual cases that make an educational point.Since the aim of these articles is to stimulate the reader to thinkabout the case, the title should be ambiguous and not give awaythe final diagnosis immediately.Pulmonary Puzzles will appear in two parts and should besubmitted via Bench>Press using the article type �case reports�.The first part should contain a very brief clinical introduction to acase (maximum 250 words) followed by an image and a questiondesigned to stimulate the reader to think about what the imageshows. The legend should not indicate the diagnosis but shouldsimply describe the nature of the image. The second part(maximum 250 words) will appear later in the issue and should
  • 8. contain the answer. The answer should include a brief descriptionof the key diagnostic features of the image, the outcome, and ateaching point. Pulmonary Puzzles will not include more than 5references. The quality of the image must be at least 600dpi and inTIFF, JPEG, GIF, Powerpoint or EPS format. We do ask thatauthors indicate that they have obtained patient consent.Images in ThoraxOur Images in thorax section consists of a case report of 100words, a few learning points, a maximun of two figures, and tworeferences. The images can be radiological, pathological or both.Thorax will cover the cost of printing pathological images in colour.We recommend an author limit of 5, but we can consider more ifauthors can show significant contributions and/or give compellingor specific reasons. We do ask that authors indicate that they haveobtained patient consent.ReviewsAlthough usually commissioned, we do occasionally acceptunsolicited review articles. These should not normally exceed 4000words.Letter to the Editor (original research)Research letters in Thorax are welcome and should be submittedvia Bench>Press. These should not normally exceed 500 words,with one table or figure and should include no more than 5references. Any additional submission information includingmethodology, data and tables can be placed in the on-linerepository facility on the Thorax website.CorrespondenceLetters in response to articles published in Thorax are welcomeand should be submitted via Bench>Press. Correspondence mustreach us by the end of the following calendar month (eg. by theend of July, for letters referring to articles in the June print issue)and be a maximum of 400 words, with one figure or table and nomore than 5 references. As for research letters, authors may alsomake use of the on-line repository facility for supplemental data.
  • 9. EditorialEditorials are normally commissioned but the Editors mayoccassionally accept uncommissioned articles of this type.Word count: up to 1500 words.References: up to 20.Lung AlertsFor information on being an author for a Lung Alert please contactone of the two Lung Alert editors directly, Dr Angshu Bhowmik(angshub@cheerful.com) and Dr Jennifer Quint(j.quint@medsch.ucl.ac.uk)SupplementsThe BMJ Publishing Group journals are willing to considerpublishing supplements to regular issues. Supplement proposalsmay be made at the request of: 1. The journal editor, an editorial board member or a learned society may wish to organise a meeting, sponsorship may be sought and the proceedings published as a supplement. 2. The journal editor, editorial board member or learned society may wish to commission a supplement on a particular theme or topic. Again, sponsorship may be sought. 3. The BMJPG itself may have proposals for supplements where sponsorship may be necessary. 4. A sponsoring organisation, often a pharmaceutical company or a charitable foundation, that wishes to arrange a meeting, the proceedings of which will be published as a supplement. The
  • 10. International Journal of Tuberculosis and Lung DiseaseASSIGNMENT OF COPYRIGHT Manuscript No: IJTLD-_________Manuscript title:_______________________________________________________________________________________________________________________________________________________________Number of authors: _________________In consideration of the expenses of editing and publishing and the professional benefits relating topublication of the present article, we hereby assign to the International Union AgainstTuberculosis and Lung Disease (The Union) all right, title and interest to the present article andany figures that may be contained in the material - including 1) the copyright and all renewalsthereof, 2) the right to grant permission to republish the article in whole or in part, 3) the right toproduce preprints or reprints for sale or free distribution, and 4) the right to republish the articlein a collection of articles or in any other media.We affirm that the contents of the article accurately reflect the research findings, that all listedauthors have contributed to the work, have seen and approved the article, and acceptresponsibility for the content of the article, that all sources of financial support for the workcontained in the article have been disclosed, that the authors have complied with the "Instructionsto Authors" and that the article has not previously been published, is not subject to copyright orother rights except our own to be transferred to the Union and has not otherwise been submittedfor publication, except under circumstances as communicated to the Union, in writing, at the timethe article was first submitted.We also warrant that the article contains no libellous or unlawful statements and does not infringethe rights of others and that we will indemnify the publishers against any loss, injury or expensearising out of any breach of this warranty.Permission will not be withheld for any reasonable request from us to publish any part of thispaper in connection with any other work by us, provided acknowledgement is given to theJournal as the original source of publication.If excerpts from copyrighted works are included, we have obtained written permission from thecopyright owners and acknowledge the sources in the article.If I am a US Government employee and this work was done in that capacity, the assignmentapplies only to the extent allowable by US law.The Editor is hereby empowered to make editorial changes as necessary to make the papersuitable for publication. Every effort will be made to consult us if substantive changes arerequired.Name : ________________________________Date : _________________________________ Signature :______________________________________If the above work is not accepted by the Union for publication, the present transfer has no legaleffect and the form will be returned on request. No work may be published in the Journal unlessthe Union has received this form properly executed. IJTLD Editorial Office International Union Against Tuberculosis and Lung Disease
  • 11. 68 boulevard Saint Michel, 75006 Paris - FRANCE Tel: (+33) 01 44 32 03 60 Fax: (+33) 01 43 29 90 83 e-mail : journal@theunion.orgThe International Journal ofTuberculosis and Lung DiseaseINSTRUCTIONS FOR AUTHORS & ON-LINE SUBMISSIONINFORMATIONThe International Journal of Tuberculosis and Lung Disease(IJTLD), the Official Journal of the International Union AgainstTuberculosis and Lung Disease (The Union), publishes:1 Original articles on clinical or epidemiological research, interventionevaluation (health action, personnel training or healtheducation programmes);2 General reviews and technical updates in connection with theelaboration, implementation and assessment of national healthprogrammes against tuberculosis and lung diseases.The IJTLD can also be accessed electronically via the Unionwebsite (http://www.theunion.org). Access to all back issues isfree. Access to the current volume is available to all paid-upmembers and subscribers using the number provided on theircurrent membership card; non-members/non-subscribers canaccess and download individual articles using the ‘Pay-per-view’option or contact the Union (membership@theunion.org) forinformation on how to become a member.SUBMISSION OF ARTICLESArticles are submitted online via ManuscriptCentralhttp://mc.manuscriptcentral.com/ijtld (link via www.theunion.org).Full instructions on how to load manuscripts are given on thesite. For authors without access to Internet, articles can be sentby e-mail to the Editorial Office for upload.All other correspondence, such as suggestions for review articles,etc, should be sent directly to: The Editorial Office, TheUnion, 68 boulevard Saint-Michel, 75006 Paris, FRANCE. email:journal@theunion.orgSimultaneous submission of a manuscript to more than onejournal will automatically result in rejection by the IJTLD.Each manuscript will be examined by a scientific editor andusually two referees. Notification of acceptance or rejection willbe sent within 3 months from date of receipt. If a revised versionis requested, it should be returned to the Editor no later than 3months after notification. A delayed revised article will be treated
  • 12. as a new manuscript.The Editor reserves the right to make editorial and literary corrections.Any opinions expressed or policies advocated do not necessarilyreflect those of the Union.AUTHORSHIPAll work must have been approved by all co-authors prior tosubmission.Authorship credit should be based on the following criteria:1) substantial contributions to conception and design, acquisitionof data, or analysis and interpretation of data; 2) drafting thearticle or revising it critically for intellectual content; and 3) finalapproval of the version to be published.Multicentre groups: When a multicentre group has conductedthe study, all individuals who accept direct responsibility for themanuscript should be identified. When submitting a group authormanuscript, the corresponding author should clearly identify allindividual authors, as well as the group name.COPYRIGHTOne copyright form should be signed by the corresponding authoron submission of a manuscript to the IJTLD, and by allauthors when a paper is accepted.PREPARATION OF MANUSCRIPTSManuscripts should conform to the Uniform Requirements forManuscripts submitted to Biomedical Journals(http://www.icmje.org/index.html). Articles on clinical researchshould conform to the standards defined in the Helsinki Declaration.Details of ethics approval (or a statement that it was not required)should be provided in the Methods section of all researchstudies submitted to the Journal.Authors may submit articles in English (US/UK), French or Spanish.Accepted articles can be translated into English for publicationin the journal. Authors may publish in French or Spanish.The article should have 1.5 or double spacing and continuousline numbering, with the following on separate, numbered pages:Title page: This should contain: 1) a concise, informative title ofnot more than 110 characters and spaces; 2) the names andall affiliations of all contributing authors, clearly indicating who islinked to each institution; 3) a running head of not more than 45letters and spaces; 4) a word count of the text, excluding summary,references, tables and figures; 5) 3-5 keywords.Summary: An informative structured abstract of not more than200 words should be provided that can be understood withoutreference to the text (see Ann Intern Med 1990; 113: 69-76).For optimal clarity, the author should use the headings Setting,Objective, Design, Results and Conclusion. Abstracts will betranslated into the two other languages once the article has been
  • 13. accepted for publication (authors are welcome to provide translations).Unstructured summaries may be submitted for reviewarticles (250 words), Case Studies, Notes from the Field, TechnicalNotes and Short Communications (100 words).Text: Headings should be appropriate to the nature of the article.Normally only two categories of heading are used. Major headingsshould be typed in capital letters. Minor headings can betypewritten in lower case letters (starting with a capital letter) atthe left-hand margin. The subtitles should not be numberedeither with figures or alphabetically.The text should be written as objectively as possible. For wordlimits, please refer to the section ‘Length of text’.Numerals should be spelt out in full from one to nine (except whenreferring to a measurement), and when beginning a sentence.1. Research and experimental papers should follow the usualconventions, as follows:Introduction Setting forth clearly the aim of the study or the mainhypothesis, with reference to previous studies and indicatingthe method used.Materials or Study population and MethodsResults Presented in logical sequence in the text, with tables andillustrations. All the results of the tables should not be repeated inthe text; the most important results should be emphasised.Discussion Related to the aims and results of the study.Conclusions2. Other papers can be subdivided as the author desires; the useof headings enhances readability.References (Vancouver format): The accuracy of references isthe responsibility of the author. They must be numbered in theorder in which they are cited in the text, and identified by Arabicnumerals in superscript. References that are cited more thanonce should retain the same number for each citation. The list ofreferences at the end of an article should be arranged in numericalorder. NB: Numbering in tables/figures follows on fromwhere the table/figure is cited in the text.The only acceptable references are those of publications thatcan be consulted.References to an article in a periodical should include the namesof the authors, followed by their initials (list all authors when sixor fewer; when there are more, list only the first three and add‘et al.’), the full title of the article in its original language, thename of the journal in its usual abbreviated form (IndexMedicus), year of publication, tome or volume number, first andlast page numbers in full:e.g., Gordon J B, Bennett A M. Tuberculosis in reindeer. Scand RevRespir Dis 1978; 96 (Suppl): 217-219.
  • 14. References to a piece of work (book or monograph) should includethe names of the authors as above, the title of the piece of workin its original language, the number of the publication, the nameof the editor, the place and year of publication, the number of thevolume and the first and last page numbers.References to a chapter in a book should include the names ofthe authors as above, the title of the chapter with the word "In"preceding the reference of the work as above.e.g., Girling D J. The chemotherapy of tuberculosis. In: Ratledge C,Stanford J, Grange J M, eds. Biology of the mycobacteria. London, UK:Academic Press, 1989: pp 285-323.Electronic references should be given only when an original citationis unavailable, and as much information should be provided aspossible, including the html address and the date last accessed.References to an article to be published should give the name ofthe journal with the mention ‘(in press)’ and only appear after havingbeen accepted. Articles in submission can be cited in the text.Personal communications should be given in the text with thename of the individual cited and with his/her consent.Acknowledgements: Acknowledge only persons who havemade substantial contributions to the study, with their consent,all sources of support in the form of grants, and author contribution.TABLESTables should be referred to consecutively in the text and placedafter the references. They should be numbered in Arabic numeralswhich are used for reference in the text. A short descriptive titleshould appear above the table. Each column should have a shortor abbreviated title. All abbreviations should be explained in a clearlegend below the table. The number of tables should be kept to abasic minimum to explain the most significant results.FIGURESFigures should be referred to consecutively in the text. They canbe inserted into the Word document (after the tables) or uploadedseparately as image files (.jpg, .ppt, .gif, .tif or .bmp).Line drawings (curves, diagrams, histograms) should be providedin black and white. For optimal clarity, avoid shading.Half-tone figures should be clear and highly contrasted in blackand white. Photo-micrographs should have internal scale markerswhere appropriate. X-ray films should bring out the detail tobe illustrated with the area of importance clearly indicated.Techniques (staining, magnification, etc) should be defined in thelegend.Illustrations in colour will only be reproduced at the expense ofthe authors.Half tone and colour figures should be supplied at a resolution ofa least 300 dpi (preferably 500).
  • 15. Every Figure should have a brief explanatory legend that doesnot repeat information given in the text.Patient confidentiality Where illustrations show recognisableindividuals, consent must be obtained for publication. If notessential to the illustration, authors should indicate where it canbe cropped, or mask the eyes.After acceptance, figures should be supplied in editable format(e.g., .ppt, .xls) to allow editorial modifications.Permission to reproduce illustrations or tables should be obtainedfrom the original publishers and authors, and submittedwith the article by e-mail or fax. They should be acknowledged inthe legends as follows: ‘Reproduced with the kind permission of(publishers) from (reference)’.ABBREVIATIONS AND UNITSAvoid abbreviations in the title or summary. Abbreviations orunusual terms should be described at the first time of use.Symbols and units of measure must conform to recognisedscientific use, i.e., SI units. For more detailed recommendations,authors may consult the Royal Society of Medicine publicationUnits, Symbols and Abbreviations: A Guide for Biological andMedical Editors and Authors.Designation of diseases must conform to the International Classificationof Diseases. Designation of micro-organisms mustconform to the norms of biology. Proprietary names of drugs,instruments, etc., should be indicated by the use of initial capitalletters. Names of instruments should be accompanied by themanufacturers name, city, state and country.LENGTH OF TEXTOriginal articles: text up to 2500 words, a structured summary of200 words, 7 tables/figures and 35 references.Review articles: text up to 4500 words, a structured or unstructuredsummary of 250 words, 10 tables/figures and 70 references.Submitted to peer review.Editorials and Counterpoint articles: text up to 500 words and 5references. Editorials are usually invited.Technical notes and Short communications: text up to 1000 words,a summary of 100 words, 2 tables/figures and 10 references.Notes from the Field: text up to 1000 words, a summary of 100words, 2 tables and 10 references. Describe programme aspectsthat are of broad interest to readers: case finding, treatment,supervision, special populations or situations, new solutions,practical ideas, local experience. Format: Situation/setting, Aspect of interest, Discussion, Conclusion.Case studies: text up to 1000 words, a summary of 100 words, 2tables/figures and 10 references. Accepted only if they containoriginal and innovative material.
  • 16. Correspondence: text up to 500 words without tables or figures and5 references.Papers that are too long must comply with editorial requirements.A charge of 100€ per excess page is applied.PERMISSIONSIndividuals who wish to reproduce material from the IJTLD mustrequest written permission from the Editorial Office to reprintcopyrighted information. Likewise, authors of articles published inthe IJTLD who wish to include material from other copyrightedsources must seek permission from the copyright holders andprovide written evidence of this permission at the time the articleis submitted.PLAGIARISMIn cases where plagiarism is suspected, the IJTLD follows theguidelines set out in the flowcharts of the Committee on PublicationsEthics (COPE) (http://www.publicationethics.org.uk/flowcharts).Authors of articles found to contain plagiarism will bebanned from publishing in the IJTLD for a period of 5 years.TIPS FOR SUBMISSION OF ARTICLEShttp://mc.manuscriptcentral.com/ijtld or link via www.theunion.orgFull instructions on how to submit articles are given on theManuscriptCentral site (click on “Instructions and Forms”, andthen “Submission instructions”).• Remember to fax the copyright form on submission.REVISION OF PROOFSProofs are sent to the corresponding author by e-mail in PDFformat. Authors should fax corrected galley proofs directly to theEditorial Office in Paris within 72 hours of receipt. Only minorcorrections should be made.OFFPRINTSAn offprint order form will be sent to the corresponding author ofeach article, except in the case of correspondence. The completedoffprint order form must be returned with the corrected proofs.For further information contact: The IJTLD Editorial Office, The Union, Paris, FranceFax: (+33 1) 43 29 90 83 e-mail : journal@theunion.orgTheInternationalJournal of Tuberculosisand Lung Disease
  • 17. Author checklistBefore submitting your article, please ensure that you have provided the following(see Instructions to Authors for details):For all articlesSeparate title page, with all author information clearly givenAuthors’ respective contributions clearly listed in the acknowledgementsTitle maximum 110 characters and spacesManuscript with 1.5 or double spacing, with sections on separate pagesContinuous line numbering (1-∞) added throughout text, for ease of reference (click on File, Page setup, Layout, Line Numbers, Add numbering, Continuous numbering)Ethics statement included in Methods sectionReferences in correct Journal styleReferences cited consecutively throughout text (references in tables/figures are numbered according to where the table/figure is cited in the text)Tables in correct format and at end of text (after references) on separate pagesFigures in editable format (pdf, excel, Word, ppt) and at end of text (after references) on separate pagesOn submission, copyright form signed and faxed/e-mailed by corresponding authorOn acceptance, copyright form signed by all authors and faxed/e-mailed to Editorial OfficeReview articlesText up to 4500 wordsA structured or unstructured summary of 250 wordsMax 10 tables/figuresMax 70 referencesOriginal articlesText up to 2500 wordsA structured summary of 200 wordsMax 7 tables/figuresMax 35 referencesShort communications (incl. Technical notes, Case studies and Notes from theField)Text up to 1000 wordsAn unstructured summary of 100 wordsMax 2 tables/figuresMax 10 referencesCorrespondence, EditorialsText up to 500 wordsMax 5 references
  • 18. IJTLD Editorial Office International Union Against Tuberculosis and Lung Disease, 68 bd Saint Michel,75006 Paris - FRANCE Tel: (+33) 1 44 32 03 60. Fax: (+33) 1 43 29 90 83. e-mail: journal@theunion.org1TheInternationalJournal of Tuberculosisand Lung DiseaseInstructions for Online Manuscript SubmissionGo to Manuscript Central at http://mc.manuscriptcentral.com/ijtldDownload the Author Quick Guide fromhttp://mcv3help.manuscriptcentral.com/tutorials/Author.pdfLogging on to Manuscript CentralIF Action to follow: THENYou are uncertainwhether you have anaccount OR you have anaccount, but haveforgotten your User ID orPasswordUnder Password Help, type inyour e-mail address and click on“go”.The system will send you an emailwith your accountinformation.You do not have anaccountEither click on Create Accountat top right of screen,ORClick on New User? Registerhere, to right.Fill in user contact informationas marked and click on FINISH.Then click on the login link toaccess the system. The systemwill send you an e-mail with youraccount information.You have any difficultieswith your accountDo not attempt to create a newaccountContact us at journal@iuatld.orgor call the Editorial Office inParis (+33 1) 44 32 03 60.
  • 19. You would like to changeyour passwordLog on to Manuscript Centralusing your User ID & currentpassword. Click on EditAccount at top of screen. OnScreen 3, click on the ChangePassword link. You will then beasked to enter your currentpassword, then your newpassword twice. Click onChange Password when youhave finished entering yourinformation.If you have filled in all passwordinformation and clicked onChange Password, thepassword change will take effectimmediately. Be sure to noteyour new password for futurereference.Your e-mail address orcontact information haschangedLog on to Manuscript Centralwith your User ID & password.Click on Edit Account at top ofscreen. Enter all new informationdetails, then click on FINISH.If you have clicked on FINISHafter entering your changes, thesystem will automatically updateyour account.Please do not attempt to create a new account each time you upload a newmanuscript. Continue using the same account each time you enter ManuscriptCentral for both manuscript submission and review.2Preparing your article for uploading on Manuscript Central1 It is no longer requested that you delete author and correspondence information fromthemanuscript text. The Journal has now discontinued its blind review policy.2 In preparing your article for uploading on Manuscript Central, please make sure that youinclude the following together in the same manuscript file:Title of the manuscript of not more than 110 characters and spacesAuthors and affiliations Ensure that affiliations are clearly linked to authorsCorresponding author Please provide full address, telephone, fax and e-mailRunning head of the article. A running head is a short title of not more than 45 letters andspaces for publication in the Journal.Summary This should be placed after the title and running head and before the main text.Keywords These should be placed beneath the summaryMain body of your manuscript. Please respect requirements for article lengths, i.e., 2500words for Original Articles, 1000 words for Short Communications, 4500 words for Reviewarticles, and 500 words for CorrespondenceAcknowledgements Include author contributionReferences in correct format
  • 20. Tables cited in the text and on separate pagesFigures if not in another format3 Check that all tables and figures are included.Tables should be submitted as true tables (see instructions page 5) in the document.They should be placed at the end of the article, after the references.Figures can be included at the end of the article, or uploaded separately as .xls, .ppt,.jpg, .gif, .rtf, .tif or .ps files. They will be required in editable format if the article isaccepted. Colour and half-tone figures need to be submitted in at least 300 dpi (andpreferably 500 dpi).4 Insert one line space between each section. This makes your manuscript easier to read. 12point font, line spacing of 1.5 or double spacing, and line numbering are also requested.5 Give all files to be uploaded a short name of 15 letters maximum. File names should notinclude spaces, special characters, punctuation marks or symbols. Failure to do so may lead todifficulties in uploading your manuscript and prevent its conversion to pdf.6 See pages 4-5 for instructions on uploading your manuscript and completing thesubmission process.3Preparing revised manuscriptsTo prepare the revised version of your manuscript, review steps 1-6 above, then follow thesesteps:1. Add R1 to the end of the title if you are submitting the first revised version, R2 for the secondrevised version, etc.)2. Highlight all new text in red. This makes changes clear to the editor and reviewers.3. Do not use the track changes feature to indicate which items have been deleted from therevised version. This can be confusing to read. There is no need to indicate deleted text, onlynew text.4. Enter your author responses to the reviewers and editor BEFORE you upload yourmanuscript file. To submit your responses, follow these steps:I. Log in to your Author Center in Manuscript Central.II. Click on “Manuscripts with Decisions”, then “Create a Revision”. A draft of your revisionwill be moved to “Revised Manuscripts in Draft”.III. Scroll down to the bottom of the decision letter that was sent out for the previous version ofyour article.IV. Fill in the box “Response to Decision Letter” with your point-by-point response to thereviewers’ and editor’s comments.V. Click on “Save and continue”.VI. You can, if necessary, edit manuscript and author details.VII. To upload your revised manuscript files, at step 6 click on “File upload” to upload yourrevised article. You will need to delete any obsolete files from previous uploads.4. See pages 4-5 for instructions on uploading your manuscript and completing thesubmission process.File formatsText files should be uploaded as .doc files. They will be converted automatically to .pdf and htmlformats for reviewing.Tables should be inserted into the Word document in table format. They can also be uploaded asseparate image files in .xls, .jpg, .gif, .tif or .eps formats, but in the event of acceptance you willberequested to provide them in Word.Figures may be inserted into the text document or uploaded as separate images file in .pdf,.jpg, .ppt,.xls, .gif, .tif or .eps formats. In the event of acceptance you will be requested to provide them inaneditable format (in Powerpoint, Word or Excel).4
  • 21. File upload1. Click on the “Browse” button and locate the document that you want to upload. Up tofivefiles can be uploaded at a time.2. Select the designation of the files from the pull-down menu:Main Body refers to the manuscript textLow-res imageHigh-res imageMultimediaSupporting document - e.g., supporting data, companion articleSupplementary files not for review – these are files for the Editor or Editorial Office thatare not for the reviewers.3. Click on Upload files to upload your files: When the upload of each file is completed, youcanclick on Edit details to provide a description of the document.t For your Main Document, you can type “Article Text” or “Main Document”.F For your figures, you can add tags, such as “Figure 1” or “Fig. 1”.F For any other supporting documents, please indicate clearly what the document is and itsformat (MS Excel, MS PowerPoint, etc.).4. You can reorder the files after upload by clicking on the drop down buttons in the Ordercolumn, then on “Save file order”.Completing manuscript submissionOnce you have uploaded your original or revised manuscript, please follow these steps:1. If you have uploaded several different drafts of your manuscript in which changes have beenmade, make sure that only one pdf file for the main body of your manuscript and eachimage file is available under File upload. All files generated from earlier drafts under Fileuploadshould be deleted in order to avoid confusion for the editor and reviewers as to which is thecorrect version.2. If there are no more changes to be made after uploading your manuscript, click onSAVEAND CONTINUE. You will be required to check the pdf version of your paper.3. Proof your manuscript and images carefully before submitting:: Images sometimes appear smaller than the originals when uploaded and viewed on Internet.Check to make sure that they are legible when viewed in the browser. If not, you may need toupload a larger version.55 Check your tables to make sure all data are presented in the proper order and format.CFor revised manuscripts, make sure all new changes are noted in red.4. If no changes need to be made in your manuscript (including image files), click onREVIEWAND SUBMIT to complete the submission process. The system will let you know if anyelements are missing from required fields. Until you click on the Submit button, you are free toreturn to Manuscript Central at a later time and make changes in your draft. NB: if you do notcomplete the submission process immediately, when you return to the system, you will find thepaper under “Revised Manuscripts in Draft”. Click on “Continue Submission”.5. You will receive written confirmation by e-mail that your submission is complete. If you donotreceive this message, you may have forgotten to click on the Submit button after uploading andchecking your manuscript files. Return to the article, then click on Submit to officially submit yourmanuscript to the editorial office.Note: The submission process is not complete until you click on SUBMIT to sendyour article to the Editorial Office for review.Preparing true tables in Word
  • 22. It is best not to create tables using tabs and spaces. The editing and sharing of files cansometimescause this information to move around.To make a true table in Word, follow these steps:1. Open your Word manuscript.2. Go to the end of your manuscript (after your references). where you will insert the table.3. Type Table 1 followed by the title of the table (the legend), then hit return twice.4. Select the menu Table.5. Select Insert Table.6. You will be asked to choose the number of columns and lines that you want your table to have.(You dont have to worry about column width, as you can change the width later).7. Fill in the numbers and text that should go in each column.To convert text into a true table in Word, follow these steps:1. Open your Word manuscript.2. Select the text that you want to be converted into a table.3. Select the menu Table → Convert → Text into Table.4. Fill in the information requested (e.g., no of columns, para or tabulations as separators, etc).5. Click on OK.6. Verify that all information in your table has been correctly placed.Note: Tables inserted as part of the manuscript file should be placed at the end of the article,after thereferences.6Guidelines for all usersGWhen uploading figures, please make sure they are readable. Many figures containminisculecharacters such as numbers on a chart or graph. If these characters are not easily readable in theoriginal document, they will most likely be illegible in the .pdf file created by the system. Certainimage formats such as .jpg and .gif do not have high resolutions, so you may choose to save yourfigures and insert them as .tif instead.f PDF files are readable with Adobe Acrobat Reader, available for download free ofchargefrom the main login screen of Manuscript Central.Guidelines for Macintosh usersIn addition to using simple, short file names when saving your documents, you must type theextension at the end of the file name you choose. The file extensions are as follows:.doc - Microsoft Word documents..rtf - Rich Text Format.jpg - Joint Photographic Group format (known on an Apple as JPEG).gif - Graphic Interchange Format.tif -Tagged Image File format (known on an Apple as TIFF). Please do NOT include thesecond “F” in your extension..ppt - PowerPoint presentation.xls - Microsoft Excel spreadsheet.pdf - Portable Document Format.eps - Encapsulated PostScript.mov (or .qt) - QuickTime movieTo view your manuscript for review, you need Adobe Acrobat Reader, which you can downloadandinstall free of charge from the login screen of Manuscript Central. There are seven Macintoshcomputer formats to choose from. If you are not sure which one to use, you may want to ask yoursystem administrator before downloading.The International Journal of Tuberculosisand Lung DiseaseInternational Union Against Tuberculosis and
  • 23. Lung Disease (The Union)68, boulevard Saint-Michel75006 Paris FRANCETel: (+33) 1 44 32 03 60Fax: (+33) 1 43 29 90 83e-mail: journal@theunion.orgurl: www.theunion.orgWeb site: http://mc.manuscriptcentral.com/ijtldFull-text version: www.ingentaconnect.com