A Business Guide to Workplace Inspections


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n the final webinar of our OH&S series, we are going to be gaining an understanding of the importance of workplace inspections. During this session, we will be looking at the different types of inspections and how they fit into your workplace. You will also learn how you can make workplace inspections fit into your daily business routine.

In this 30 minute session, we will cover:

- Understanding responsibility under the Health and Safety Act for conducting workplace inspections
- The benefits of conducting workplace inspections
- Where the Workplace Inspection Forms are posted and why
- The requirements of the Workplace Inspection Standard
- How to identify, document and communicate potential and actual hazards in the workplace
- Additional types of inspections

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  • Typically there are a series of events that will create a catastrophe How do you prevent a catastrophe from occurringManaging Risk in your workplace will require you to evaluate and measure efficiencies. Conducting inspections assist you in evaluating and preventing risk
  • “Pull section from Legislation” Inspections are a legal requirementGlobally it’s an expectation in all legislationNothing is newFrequency and Types of Inspections conducted in the workplace will be dependent on application of Act, Regulations, Codes, and Best Practices. Dependent on your workplace.
  • Annual Management and/or JHSC is an overall audit on aspects of your business operation. Your criteria will be based on characteristics of your workplace you typically will be looking at:
  • That a timely professional review identifies specific hazards, or hazards associatedwith exposure to chemicals and other designated substances, in certainintended to ensure that such hazards are removed orcontrolled before the apparatus or process is started up. The Pre-Start Health andWhen the apparatus or process is put into production.The Pre-Start Health and Safety Review is intended to ensure worker protection.
  • Typically related to equipment and material flow critical parts inventory needs to evaluate. Understand existing consumption Calculate System failureEstimate soft cost impact of out-of-stock Vendor relations for instock improvement (Just-in-time delivery & procurement process. Part of preventative maintenance programs
  • Explain how possible relationships between worker's symptoms and worker's work environment are identified:changes in routines and work site characteristics details about known toxicant exposure known exposure to metals, dust, fibers, fumes, chemicals, physical agents, and biologic hazards other persons affected protective equipment use temporal patterns and activities
  • Who will be conducting the inspectionWhat will be inspectedWhere is the location of the inspectionWhen is inspection going to occur Why are you inspecting, does it have purpose and end result. How are you going to communicate your results and needs.
  • A Business Guide to Workplace Inspections

    1. 1. For audio, it is recommended you dial in A copy of the slides + recording will be available post webinar AUDIO: 1-877-668-4493 Access Code: 667 863 900 Event password: 1234 WebEx Support: 1-866-863-3910 A Business Guide to Workplace Inspections December 6, 2012Presented by: Kathleen Collins, Health and Safety Manager at Drake International
    2. 2. Agenda• Background on Inspections• Legislative Requirements• Types of Inspections• Conducting an Inspection• Reporting Results• Due Diligence
    3. 3. Background on Workplace Inspections• What is a catastrophe?• Prevention• Managing risk in your workplace• How can inspections help? 3
    4. 4. Background on Workplace Inspections ContinuedWorkplace party involvement:• Managers• Supervisor• JHSC• Worker 4
    5. 5. Background on InspectionsProcedure and training:• Formulate a process• Review of the workplace• Create documentation• Create forms 5
    6. 6. Background on InspectionFamiliarize the workplace:• People• Equipment• Material• Environment• Process 6
    7. 7. Background on InspectionsEvaluate Risk: Assess Review Control 7
    8. 8. Background on InspectionsDue Diligence and Documentation 8
    9. 9. Background on InspectionsRecommendation and Control Resolutions:• Resolutions are needed• Needs a management or executive decision• Implement new control• Review new controls 9
    10. 10. Legislative Requirements• Inspections are a legal requirement• Globally it’s an expectation in all legislation• Frequency and types of Inspections – Application of Act – Regulations – Codes – Best Practices 10
    11. 11. Legislative RequirementsWho Conducts a Workplace Inspection?• Line workers• Office workers• Joint health and safety committee• Supervisors• Managers• Team leads• Employer 11
    12. 12. Types of InspectionsPlanned Inspections• Organized activities that happen on a scheduleUnplanned Inspections• Forced inspection• Identification of risk 12
    13. 13. Types of InspectionsTypes of inspections that you can create and conductin your workplace to minimize risk:• General Audit• Pre-Start Inspection/Reviews• Critical Parts Inventory• Material Inventory• Exposure Surveys• Specific Hazards 13
    14. 14. Types of InspectionsGeneral Audit:Based on characteristics of your workplace you typicallywill be looking at:• People• Material• Equipment• Environment• Process
    15. 15. Types of InspectionPre-Start Review Inspections:• Timely review• Exposure to chemicals and other designated substances• Removal of hazards or;• Control of hazards• The Pre-Start Health and Safety Review is intended to ensure worker protection 15
    16. 16. Types of InspectionsCritical Parts Inventory:Typically related to equipment and material flow. Criticalparts inventory needs to evaluate:• Existing consumption• System failure• Estimate soft cost impact• Vendor relations for in-stock improvement (Just-in-time delivery and procurement process)
    17. 17. Types of InspectionsMaterial Inventory:• Accounts for all overhead inventory• Losses or additions• Housing and storage• Expiry dates• Inventory removal• Exposure surveys
    18. 18. Types of InspectionsExposure SurveysLooks at relationships between workers’ symptoms andworkplace including:• Changes in routines and work site characteristics• Details about known toxicant exposure• Exposure to metals, dust, fibers, fumes, chemicals, physical agents and biologic hazards• Other persons affected• Protective equipment use
    19. 19. Types of InspectionsSpecific Hazards:These inspections are reflective of:- Acts- Regulation- Code- Best practicesExample Investigation
    20. 20. Conducting an InspectionHave a plan:Who What Where When Why How 20
    21. 21. Overview – Workplace InspectionsKey Takeaways:• Legislative Requirements• Process• Documentation• Types of Review• Process for Controls 21
    22. 22. HEALTH AND SAFETY Q & AFor additional questions please email:Kathleen: kcollins@na.drakeintl.com 22
    23. 23. Thank You for AttendingFor Questions please contact Kathleen Collins kcollins@na.drakeintl.com 416-216-1088 23