Unit D - CSCI 64


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Unit D - CSCI 64

  1. 1. Microsoft Office 2007- Illustrated Finishing a Presentation
  2. 2. Objectives <ul><li>Understand masters </li></ul><ul><li>Customize background style </li></ul><ul><li>Use slide show commands </li></ul><ul><li>Set slide show transitions and timings </li></ul>Microsoft Office 2007-Illustrated
  3. 3. Objectives <ul><li>Set slide animation effects </li></ul><ul><li>Inspect a presentation </li></ul><ul><li>Evaluate a presentation </li></ul><ul><li>Create a design template </li></ul>Microsoft Office 2007-Illustrated
  4. 4. Understand Masters <ul><li>Each presentation has a set of masters </li></ul><ul><li>Masters store information </li></ul><ul><ul><li>position & size of text </li></ul></ul><ul><ul><li>position & size of content placeholders </li></ul></ul><ul><ul><li>text styles </li></ul></ul><ul><ul><li>background colors </li></ul></ul><ul><ul><li>effects, animations and theme colors </li></ul></ul>Microsoft Office 2007-Illustrated
  5. 5. Understand Masters <ul><li>There are three Master views: </li></ul><ul><ul><li>Slide Master view </li></ul></ul><ul><ul><li>Handout Master view </li></ul></ul><ul><ul><li>Notes Master view </li></ul></ul><ul><li>Changes made to masters appear on slides, notes and handouts respectively </li></ul>Microsoft Office 2007-Illustrated
  6. 6. Understand Masters <ul><li>Design elements that you place on the Slide Master appear on every slide in the presentation </li></ul><ul><li>Each master has its own associated layouts </li></ul><ul><li>Changes made to layouts appear on slides that have those layouts </li></ul>Microsoft Office 2007-Illustrated
  7. 7. Understand Masters <ul><li>To view a slide master click the View tab, then click the Slide Master button in the Presentation Views group </li></ul><ul><li>The left pane displays thumbnails of each layout of the slide master </li></ul>Microsoft Office 2007-Illustrated
  8. 8. Understand Masters <ul><li>Changes made to the Slide Master will appear on all the associated layouts </li></ul><ul><li>Layouts can be individually modified as well </li></ul>Microsoft Office 2007-Illustrated Slide Master layouts Slide Master
  9. 9. Customize the Background Style <ul><li>The background , which is on every slide, is the area behind the text and graphics </li></ul><ul><li>A background graphic is an object placed on the slide master </li></ul><ul><li>You can modify the background with images and color to enhance slides </li></ul>Microsoft Office 2007-Illustrated
  10. 10. Customize the Background Style <ul><li>You can also apply a background style which is a set of color variations derived from the theme colors </li></ul><ul><li>Theme colors are a set of twelve coordinated colors that determine the colors for all slide elements in your presentation </li></ul>Microsoft Office 2007-Illustrated
  11. 11. Customize the Background Style <ul><li>Every theme has it own theme colors </li></ul><ul><li>Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds </li></ul>Microsoft Office 2007-Illustrated Theme colors
  12. 12. Customize the Background Style <ul><li>To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button </li></ul>Microsoft Office 2007-Illustrated Background Styles button (in the Background group) Selected theme Backgrounds available for selected theme
  13. 13. Customize the Background Style <ul><li>Click the Format Background button to modify the background </li></ul><ul><li>The Format Background dialog box opens </li></ul>Microsoft Office 2007-Illustrated Format Background button
  14. 14. Customize the Background Style <ul><li>In the Format Background dialog box, you can change </li></ul><ul><ul><li>Fills </li></ul></ul><ul><ul><li>Textures </li></ul></ul><ul><ul><li>Tiling options </li></ul></ul><ul><ul><li>Transparency </li></ul></ul>Microsoft Office 2007-Illustrated Format Background dialog box
  15. 15. Use Slide Show Commands <ul><li>With PowerPoint, you can show a presentation on any compatible computer using Slide Show view </li></ul><ul><li>Slide Show view fills the entire screen </li></ul><ul><li>In Slide Show view, you can annotate slides (draw on them) or jump to specific slides </li></ul>Microsoft Office 2007-Illustrated
  16. 16. Use Slide Show Commands <ul><li>To get started click the View tab, then click the Slide Show button in the Presentation Views group </li></ul><ul><li>The Slide Show toolbar buttons are semitransparent and blend in with the background color on the slide </li></ul>Microsoft Office 2007-Illustrated
  17. 17. Use Slide Show Commands Microsoft Office 2007-Illustrated Slide Show toolbar Navigation options Annotation tools Previous slide button Next slide button Pen Options menu button Slide Show menu button
  18. 18. Use Slide Show Commands <ul><li>Other useful Slide Show commands include: </li></ul><ul><ul><li>Esc key – to end slide show </li></ul></ul><ul><ul><li>Spacebar – to advance to next slide </li></ul></ul><ul><ul><li>Left and right arrow keys – to advance or go back one slide </li></ul></ul>Microsoft Office 2007-Illustrated
  19. 19. Set Slide Show Transitions and Timings <ul><li>Slide transitions determine how a slide moves in and out of view during the slide show </li></ul><ul><li>Transitions are organized by type into five groups </li></ul><ul><li>Click the Animations tab on the Ribbon, then choose a transition </li></ul>Microsoft Office 2007-Illustrated
  20. 20. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Animations tab Click More button to see more transition choices Transition settings
  21. 21. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Transition categories
  22. 22. Set Slide Show Transitions and Timings <ul><li>Slide timing refers to the amount of time a slide is visible on the screen </li></ul><ul><li>Each slide can have a different slide timing </li></ul><ul><li>Use the Advance Slide settings in the Transition to This Slide group </li></ul>Microsoft Office 2007-Illustrated Number of seconds slide will appear
  23. 23. Set Slide Animation Effects <ul><li>Animation effects define how the objects in your presentation appear on the screen during a slide show </li></ul><ul><li>For example, you can have each bullet in a list appear one at a time </li></ul><ul><li>You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements </li></ul>Microsoft Office 2007-Illustrated
  24. 24. Set Slide Animation Effects <ul><li>Standard animation effects: </li></ul><ul><ul><li>Fade </li></ul></ul><ul><ul><li>Wipe </li></ul></ul><ul><ul><li>Fly In </li></ul></ul><ul><li>Custom animation effects: </li></ul><ul><ul><li>Entrance </li></ul></ul><ul><ul><li>Emphasis </li></ul></ul><ul><ul><li>Exit </li></ul></ul><ul><ul><li>Motion Paths </li></ul></ul>Microsoft Office 2007-Illustrated
  25. 25. Set Slide Animation Effects <ul><li>To set animation, select object, then click the Animation tab on the Ribbon </li></ul><ul><li>Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation </li></ul>Microsoft Office 2007-Illustrated Animation tag—indicates order that objects will animate on slide
  26. 26. Set Slide Animation Effects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Animated objects appear in the Custom Animation list This information refers to the sunshine clip art Type of animation applied
  27. 27. Set Slide Animation Effects <ul><li>To choose a custom animation, choose one of the four types in the Custom Animation task pane </li></ul>Microsoft Office 2007-Illustrated Exit category Types of Exit animations
  28. 28. Set Slide Animation Effects <ul><li>Custom Animation </li></ul><ul><ul><li>Entrance—causes an object to enter the slide with an effect </li></ul></ul><ul><ul><li>Emphasis—already visible object has an effect </li></ul></ul><ul><ul><li>Exit—causes an object to exit slide with an effect </li></ul></ul><ul><ul><li>Motion Paths—causes object to move on specified path on slide </li></ul></ul>Microsoft Office 2007-Illustrated
  29. 29. Inspect a Presentation <ul><li>Before you post a presentation, you should inspect it using the Document Inspector </li></ul><ul><li>The Document Inspector looks for hidden data and personal information stored in the file itself or in the document properties </li></ul>Microsoft Office 2007-Illustrated
  30. 30. Inspect a Presentation <ul><li>Document properties are also known as metadata and includes specific data about the presentation </li></ul><ul><li>Document properties include: </li></ul><ul><ul><li>Author’s name </li></ul></ul><ul><ul><li>Subject matter </li></ul></ul><ul><ul><li>Title </li></ul></ul><ul><ul><li>When file was created </li></ul></ul>Microsoft Office 2007-Illustrated
  31. 31. Inspect a Presentation <ul><li>Document Inspector can also find and remove: </li></ul><ul><ul><li>Presentation notes </li></ul></ul><ul><ul><li>Comments </li></ul></ul><ul><ul><li>Ink annotations </li></ul></ul><ul><ul><li>Invisible on-slide content </li></ul></ul><ul><ul><li>Off-slide content </li></ul></ul><ul><ul><li>Custom XML data </li></ul></ul>Microsoft Office 2007-Illustrated
  32. 32. Inspect a Presentation <ul><li>To use the Document Inspector, click the Office Button, point to Prepare, then click Inspect Document </li></ul><ul><li>The Document Inspector dialog box opens </li></ul><ul><li>Results will appear in a new window </li></ul>Microsoft Office 2007-Illustrated
  33. 33. Inspect a Presentation Microsoft Office 2007-Illustrated Choose options, then click Inspect
  34. 34. Inspect a Presentation <ul><li>To create a read-only file, click the Office Button, point to Prepare, then click Mark as Final </li></ul><ul><li>A read-only file cannot be edited or modified </li></ul>Microsoft Office 2007-Illustrated
  35. 35. Evaluate a Presentation <ul><li>To evaluate a presentation means to look at its design as well as its content </li></ul><ul><li>Evaluate your presentation to determine how well your audience will receive it </li></ul>Microsoft Office 2007-Illustrated
  36. 36. Evaluate a Presentation Microsoft Office 2007-Illustrated Audience impact from a visual presentation
  37. 37. Evaluate a Presentation <ul><li>Important points about evaluating your presentation </li></ul><ul><ul><li>Keep your message focused </li></ul></ul><ul><ul><li>Keep your text concise </li></ul></ul><ul><ul><li>Keep the design simple </li></ul></ul><ul><ul><li>Choose attractive colors </li></ul></ul>Microsoft Office 2007-Illustrated
  38. 38. Evaluate a Presentation <ul><li>Important points about evaluating your presentation </li></ul><ul><ul><li>Choose fonts and styles that are easy to read </li></ul></ul><ul><ul><li>Emphasize important text </li></ul></ul><ul><ul><li>Use visuals to help communicate your message </li></ul></ul>Microsoft Office 2007-Illustrated
  39. 39. Create a Design Template <ul><li>You are not limited to using just the standard themes PowerPoint provides </li></ul><ul><li>You can use a template, a type of presentation file that contains custom design information </li></ul>Microsoft Office 2007-Illustrated
  40. 40. Create a Design Template <ul><li>You can create a template from a new blank presentation or modify an existing presentation, then save it as a template </li></ul><ul><li>Templates have the .potx extension added to the filename </li></ul>Microsoft Office 2007-Illustrated
  41. 41. Create a Design Template <ul><li>When you open a template, you save it with a new name as a new presentation </li></ul><ul><li>Templates are automatically saved in the Templates folder </li></ul>Microsoft Office 2007-Illustrated
  42. 42. Summary <ul><li>Understanding Slide Masters is an important part of understanding PowerPoint </li></ul><ul><li>The Slide Master stores information for each slide, including the placement of text and content placeholders </li></ul><ul><li>The Slide Master has a set of related layouts </li></ul>Microsoft Office 2007-Illustrated
  43. 43. Summary <ul><li>Changes made to the Slide Master appear on all of the related layouts </li></ul><ul><li>You can modify the slide background to enhance the slides in a presentation </li></ul><ul><li>The Slide Show toolbar allows you to annotate slides and navigate forwards, backwards and to specific slides during a slide show </li></ul>Microsoft Office 2007-Illustrated
  44. 44. Summary <ul><li>You can add transitions to each slide and adjust slide timing </li></ul><ul><li>You can animate objects on slide to define how they will appear during the slide show </li></ul><ul><li>Use the Custom Animation task pane to define how objects will animate </li></ul><ul><li>Use the Document Inspector to inspect a presentation </li></ul>Microsoft Office 2007-Illustrated
  45. 45. Summary <ul><li>Evaluate your presentation to meet the audience needs </li></ul><ul><li>Finally, you can create your own custom templates for future use by saving a presentation as a template </li></ul><ul><li>Templates have the .potx filename extension </li></ul>Microsoft Office 2007-Illustrated