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Unit D - CSCI 64
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  • 1. Microsoft Office 2007- Illustrated Finishing a Presentation
  • 2. Objectives
    • Understand masters
    • Customize background style
    • Use slide show commands
    • Set slide show transitions and timings
    Microsoft Office 2007-Illustrated
  • 3. Objectives
    • Set slide animation effects
    • Inspect a presentation
    • Evaluate a presentation
    • Create a design template
    Microsoft Office 2007-Illustrated
  • 4. Understand Masters
    • Each presentation has a set of masters
    • Masters store information
      • position & size of text
      • position & size of content placeholders
      • text styles
      • background colors
      • effects, animations and theme colors
    Microsoft Office 2007-Illustrated
  • 5. Understand Masters
    • There are three Master views:
      • Slide Master view
      • Handout Master view
      • Notes Master view
    • Changes made to masters appear on slides, notes and handouts respectively
    Microsoft Office 2007-Illustrated
  • 6. Understand Masters
    • Design elements that you place on the Slide Master appear on every slide in the presentation
    • Each master has its own associated layouts
    • Changes made to layouts appear on slides that have those layouts
    Microsoft Office 2007-Illustrated
  • 7. Understand Masters
    • To view a slide master click the View tab, then click the Slide Master button in the Presentation Views group
    • The left pane displays thumbnails of each layout of the slide master
    Microsoft Office 2007-Illustrated
  • 8. Understand Masters
    • Changes made to the Slide Master will appear on all the associated layouts
    • Layouts can be individually modified as well
    Microsoft Office 2007-Illustrated Slide Master layouts Slide Master
  • 9. Customize the Background Style
    • The background , which is on every slide, is the area behind the text and graphics
    • A background graphic is an object placed on the slide master
    • You can modify the background with images and color to enhance slides
    Microsoft Office 2007-Illustrated
  • 10. Customize the Background Style
    • You can also apply a background style which is a set of color variations derived from the theme colors
    • Theme colors are a set of twelve coordinated colors that determine the colors for all slide elements in your presentation
    Microsoft Office 2007-Illustrated
  • 11. Customize the Background Style
    • Every theme has it own theme colors
    • Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds
    Microsoft Office 2007-Illustrated Theme colors
  • 12. Customize the Background Style
    • To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button
    Microsoft Office 2007-Illustrated Background Styles button (in the Background group) Selected theme Backgrounds available for selected theme
  • 13. Customize the Background Style
    • Click the Format Background button to modify the background
    • The Format Background dialog box opens
    Microsoft Office 2007-Illustrated Format Background button
  • 14. Customize the Background Style
    • In the Format Background dialog box, you can change
      • Fills
      • Textures
      • Tiling options
      • Transparency
    Microsoft Office 2007-Illustrated Format Background dialog box
  • 15. Use Slide Show Commands
    • With PowerPoint, you can show a presentation on any compatible computer using Slide Show view
    • Slide Show view fills the entire screen
    • In Slide Show view, you can annotate slides (draw on them) or jump to specific slides
    Microsoft Office 2007-Illustrated
  • 16. Use Slide Show Commands
    • To get started click the View tab, then click the Slide Show button in the Presentation Views group
    • The Slide Show toolbar buttons are semitransparent and blend in with the background color on the slide
    Microsoft Office 2007-Illustrated
  • 17. Use Slide Show Commands Microsoft Office 2007-Illustrated Slide Show toolbar Navigation options Annotation tools Previous slide button Next slide button Pen Options menu button Slide Show menu button
  • 18. Use Slide Show Commands
    • Other useful Slide Show commands include:
      • Esc key – to end slide show
      • Spacebar – to advance to next slide
      • Left and right arrow keys – to advance or go back one slide
    Microsoft Office 2007-Illustrated
  • 19. Set Slide Show Transitions and Timings
    • Slide transitions determine how a slide moves in and out of view during the slide show
    • Transitions are organized by type into five groups
    • Click the Animations tab on the Ribbon, then choose a transition
    Microsoft Office 2007-Illustrated
  • 20. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Animations tab Click More button to see more transition choices Transition settings
  • 21. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Transition categories
  • 22. Set Slide Show Transitions and Timings
    • Slide timing refers to the amount of time a slide is visible on the screen
    • Each slide can have a different slide timing
    • Use the Advance Slide settings in the Transition to This Slide group
    Microsoft Office 2007-Illustrated Number of seconds slide will appear
  • 23. Set Slide Animation Effects
    • Animation effects define how the objects in your presentation appear on the screen during a slide show
    • For example, you can have each bullet in a list appear one at a time
    • You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements
    Microsoft Office 2007-Illustrated
  • 24. Set Slide Animation Effects
    • Standard animation effects:
      • Fade
      • Wipe
      • Fly In
    • Custom animation effects:
      • Entrance
      • Emphasis
      • Exit
      • Motion Paths
    Microsoft Office 2007-Illustrated
  • 25. Set Slide Animation Effects
    • To set animation, select object, then click the Animation tab on the Ribbon
    • Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation
    Microsoft Office 2007-Illustrated Animation tag—indicates order that objects will animate on slide
  • 26. Set Slide Animation Effects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Animated objects appear in the Custom Animation list This information refers to the sunshine clip art Type of animation applied
  • 27. Set Slide Animation Effects
    • To choose a custom animation, choose one of the four types in the Custom Animation task pane
    Microsoft Office 2007-Illustrated Exit category Types of Exit animations
  • 28. Set Slide Animation Effects
    • Custom Animation
      • Entrance—causes an object to enter the slide with an effect
      • Emphasis—already visible object has an effect
      • Exit—causes an object to exit slide with an effect
      • Motion Paths—causes object to move on specified path on slide
    Microsoft Office 2007-Illustrated
  • 29. Inspect a Presentation
    • Before you post a presentation, you should inspect it using the Document Inspector
    • The Document Inspector looks for hidden data and personal information stored in the file itself or in the document properties
    Microsoft Office 2007-Illustrated
  • 30. Inspect a Presentation
    • Document properties are also known as metadata and includes specific data about the presentation
    • Document properties include:
      • Author’s name
      • Subject matter
      • Title
      • When file was created
    Microsoft Office 2007-Illustrated
  • 31. Inspect a Presentation
    • Document Inspector can also find and remove:
      • Presentation notes
      • Comments
      • Ink annotations
      • Invisible on-slide content
      • Off-slide content
      • Custom XML data
    Microsoft Office 2007-Illustrated
  • 32. Inspect a Presentation
    • To use the Document Inspector, click the Office Button, point to Prepare, then click Inspect Document
    • The Document Inspector dialog box opens
    • Results will appear in a new window
    Microsoft Office 2007-Illustrated
  • 33. Inspect a Presentation Microsoft Office 2007-Illustrated Choose options, then click Inspect
  • 34. Inspect a Presentation
    • To create a read-only file, click the Office Button, point to Prepare, then click Mark as Final
    • A read-only file cannot be edited or modified
    Microsoft Office 2007-Illustrated
  • 35. Evaluate a Presentation
    • To evaluate a presentation means to look at its design as well as its content
    • Evaluate your presentation to determine how well your audience will receive it
    Microsoft Office 2007-Illustrated
  • 36. Evaluate a Presentation Microsoft Office 2007-Illustrated Audience impact from a visual presentation
  • 37. Evaluate a Presentation
    • Important points about evaluating your presentation
      • Keep your message focused
      • Keep your text concise
      • Keep the design simple
      • Choose attractive colors
    Microsoft Office 2007-Illustrated
  • 38. Evaluate a Presentation
    • Important points about evaluating your presentation
      • Choose fonts and styles that are easy to read
      • Emphasize important text
      • Use visuals to help communicate your message
    Microsoft Office 2007-Illustrated
  • 39. Create a Design Template
    • You are not limited to using just the standard themes PowerPoint provides
    • You can use a template, a type of presentation file that contains custom design information
    Microsoft Office 2007-Illustrated
  • 40. Create a Design Template
    • You can create a template from a new blank presentation or modify an existing presentation, then save it as a template
    • Templates have the .potx extension added to the filename
    Microsoft Office 2007-Illustrated
  • 41. Create a Design Template
    • When you open a template, you save it with a new name as a new presentation
    • Templates are automatically saved in the Templates folder
    Microsoft Office 2007-Illustrated
  • 42. Summary
    • Understanding Slide Masters is an important part of understanding PowerPoint
    • The Slide Master stores information for each slide, including the placement of text and content placeholders
    • The Slide Master has a set of related layouts
    Microsoft Office 2007-Illustrated
  • 43. Summary
    • Changes made to the Slide Master appear on all of the related layouts
    • You can modify the slide background to enhance the slides in a presentation
    • The Slide Show toolbar allows you to annotate slides and navigate forwards, backwards and to specific slides during a slide show
    Microsoft Office 2007-Illustrated
  • 44. Summary
    • You can add transitions to each slide and adjust slide timing
    • You can animate objects on slide to define how they will appear during the slide show
    • Use the Custom Animation task pane to define how objects will animate
    • Use the Document Inspector to inspect a presentation
    Microsoft Office 2007-Illustrated
  • 45. Summary
    • Evaluate your presentation to meet the audience needs
    • Finally, you can create your own custom templates for future use by saving a presentation as a template
    • Templates have the .potx filename extension
    Microsoft Office 2007-Illustrated