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Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
Unit D - CSCI 64
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Unit D - CSCI 64

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  • 1. Microsoft Office 2007- Illustrated Finishing a Presentation
  • 2. Objectives <ul><li>Understand masters </li></ul><ul><li>Customize background style </li></ul><ul><li>Use slide show commands </li></ul><ul><li>Set slide show transitions and timings </li></ul>Microsoft Office 2007-Illustrated
  • 3. Objectives <ul><li>Set slide animation effects </li></ul><ul><li>Inspect a presentation </li></ul><ul><li>Evaluate a presentation </li></ul><ul><li>Create a design template </li></ul>Microsoft Office 2007-Illustrated
  • 4. Understand Masters <ul><li>Each presentation has a set of masters </li></ul><ul><li>Masters store information </li></ul><ul><ul><li>position &amp; size of text </li></ul></ul><ul><ul><li>position &amp; size of content placeholders </li></ul></ul><ul><ul><li>text styles </li></ul></ul><ul><ul><li>background colors </li></ul></ul><ul><ul><li>effects, animations and theme colors </li></ul></ul>Microsoft Office 2007-Illustrated
  • 5. Understand Masters <ul><li>There are three Master views: </li></ul><ul><ul><li>Slide Master view </li></ul></ul><ul><ul><li>Handout Master view </li></ul></ul><ul><ul><li>Notes Master view </li></ul></ul><ul><li>Changes made to masters appear on slides, notes and handouts respectively </li></ul>Microsoft Office 2007-Illustrated
  • 6. Understand Masters <ul><li>Design elements that you place on the Slide Master appear on every slide in the presentation </li></ul><ul><li>Each master has its own associated layouts </li></ul><ul><li>Changes made to layouts appear on slides that have those layouts </li></ul>Microsoft Office 2007-Illustrated
  • 7. Understand Masters <ul><li>To view a slide master click the View tab, then click the Slide Master button in the Presentation Views group </li></ul><ul><li>The left pane displays thumbnails of each layout of the slide master </li></ul>Microsoft Office 2007-Illustrated
  • 8. Understand Masters <ul><li>Changes made to the Slide Master will appear on all the associated layouts </li></ul><ul><li>Layouts can be individually modified as well </li></ul>Microsoft Office 2007-Illustrated Slide Master layouts Slide Master
  • 9. Customize the Background Style <ul><li>The background , which is on every slide, is the area behind the text and graphics </li></ul><ul><li>A background graphic is an object placed on the slide master </li></ul><ul><li>You can modify the background with images and color to enhance slides </li></ul>Microsoft Office 2007-Illustrated
  • 10. Customize the Background Style <ul><li>You can also apply a background style which is a set of color variations derived from the theme colors </li></ul><ul><li>Theme colors are a set of twelve coordinated colors that determine the colors for all slide elements in your presentation </li></ul>Microsoft Office 2007-Illustrated
  • 11. Customize the Background Style <ul><li>Every theme has it own theme colors </li></ul><ul><li>Theme colors are used for text, lines, hyperlinks, shadows, accents, and backgrounds </li></ul>Microsoft Office 2007-Illustrated Theme colors
  • 12. Customize the Background Style <ul><li>To view Background Styles, click the Design tab, choose a theme, then click the Background Styles button </li></ul>Microsoft Office 2007-Illustrated Background Styles button (in the Background group) Selected theme Backgrounds available for selected theme
  • 13. Customize the Background Style <ul><li>Click the Format Background button to modify the background </li></ul><ul><li>The Format Background dialog box opens </li></ul>Microsoft Office 2007-Illustrated Format Background button
  • 14. Customize the Background Style <ul><li>In the Format Background dialog box, you can change </li></ul><ul><ul><li>Fills </li></ul></ul><ul><ul><li>Textures </li></ul></ul><ul><ul><li>Tiling options </li></ul></ul><ul><ul><li>Transparency </li></ul></ul>Microsoft Office 2007-Illustrated Format Background dialog box
  • 15. Use Slide Show Commands <ul><li>With PowerPoint, you can show a presentation on any compatible computer using Slide Show view </li></ul><ul><li>Slide Show view fills the entire screen </li></ul><ul><li>In Slide Show view, you can annotate slides (draw on them) or jump to specific slides </li></ul>Microsoft Office 2007-Illustrated
  • 16. Use Slide Show Commands <ul><li>To get started click the View tab, then click the Slide Show button in the Presentation Views group </li></ul><ul><li>The Slide Show toolbar buttons are semitransparent and blend in with the background color on the slide </li></ul>Microsoft Office 2007-Illustrated
  • 17. Use Slide Show Commands Microsoft Office 2007-Illustrated Slide Show toolbar Navigation options Annotation tools Previous slide button Next slide button Pen Options menu button Slide Show menu button
  • 18. Use Slide Show Commands <ul><li>Other useful Slide Show commands include: </li></ul><ul><ul><li>Esc key – to end slide show </li></ul></ul><ul><ul><li>Spacebar – to advance to next slide </li></ul></ul><ul><ul><li>Left and right arrow keys – to advance or go back one slide </li></ul></ul>Microsoft Office 2007-Illustrated
  • 19. Set Slide Show Transitions and Timings <ul><li>Slide transitions determine how a slide moves in and out of view during the slide show </li></ul><ul><li>Transitions are organized by type into five groups </li></ul><ul><li>Click the Animations tab on the Ribbon, then choose a transition </li></ul>Microsoft Office 2007-Illustrated
  • 20. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Animations tab Click More button to see more transition choices Transition settings
  • 21. Set Slide Show Transitions and Timings Microsoft Office 2007-Illustrated Transition categories
  • 22. Set Slide Show Transitions and Timings <ul><li>Slide timing refers to the amount of time a slide is visible on the screen </li></ul><ul><li>Each slide can have a different slide timing </li></ul><ul><li>Use the Advance Slide settings in the Transition to This Slide group </li></ul>Microsoft Office 2007-Illustrated Number of seconds slide will appear
  • 23. Set Slide Animation Effects <ul><li>Animation effects define how the objects in your presentation appear on the screen during a slide show </li></ul><ul><li>For example, you can have each bullet in a list appear one at a time </li></ul><ul><li>You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements </li></ul>Microsoft Office 2007-Illustrated
  • 24. Set Slide Animation Effects <ul><li>Standard animation effects: </li></ul><ul><ul><li>Fade </li></ul></ul><ul><ul><li>Wipe </li></ul></ul><ul><ul><li>Fly In </li></ul></ul><ul><li>Custom animation effects: </li></ul><ul><ul><li>Entrance </li></ul></ul><ul><ul><li>Emphasis </li></ul></ul><ul><ul><li>Exit </li></ul></ul><ul><ul><li>Motion Paths </li></ul></ul>Microsoft Office 2007-Illustrated
  • 25. Set Slide Animation Effects <ul><li>To set animation, select object, then click the Animation tab on the Ribbon </li></ul><ul><li>Click the Animation list arrow, then click Fade, Wipe, Fly In, or Custom Animation </li></ul>Microsoft Office 2007-Illustrated Animation tag—indicates order that objects will animate on slide
  • 26. Set Slide Animation Effects Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Animated objects appear in the Custom Animation list This information refers to the sunshine clip art Type of animation applied
  • 27. Set Slide Animation Effects <ul><li>To choose a custom animation, choose one of the four types in the Custom Animation task pane </li></ul>Microsoft Office 2007-Illustrated Exit category Types of Exit animations
  • 28. Set Slide Animation Effects <ul><li>Custom Animation </li></ul><ul><ul><li>Entrance—causes an object to enter the slide with an effect </li></ul></ul><ul><ul><li>Emphasis—already visible object has an effect </li></ul></ul><ul><ul><li>Exit—causes an object to exit slide with an effect </li></ul></ul><ul><ul><li>Motion Paths—causes object to move on specified path on slide </li></ul></ul>Microsoft Office 2007-Illustrated
  • 29. Inspect a Presentation <ul><li>Before you post a presentation, you should inspect it using the Document Inspector </li></ul><ul><li>The Document Inspector looks for hidden data and personal information stored in the file itself or in the document properties </li></ul>Microsoft Office 2007-Illustrated
  • 30. Inspect a Presentation <ul><li>Document properties are also known as metadata and includes specific data about the presentation </li></ul><ul><li>Document properties include: </li></ul><ul><ul><li>Author’s name </li></ul></ul><ul><ul><li>Subject matter </li></ul></ul><ul><ul><li>Title </li></ul></ul><ul><ul><li>When file was created </li></ul></ul>Microsoft Office 2007-Illustrated
  • 31. Inspect a Presentation <ul><li>Document Inspector can also find and remove: </li></ul><ul><ul><li>Presentation notes </li></ul></ul><ul><ul><li>Comments </li></ul></ul><ul><ul><li>Ink annotations </li></ul></ul><ul><ul><li>Invisible on-slide content </li></ul></ul><ul><ul><li>Off-slide content </li></ul></ul><ul><ul><li>Custom XML data </li></ul></ul>Microsoft Office 2007-Illustrated
  • 32. Inspect a Presentation <ul><li>To use the Document Inspector, click the Office Button, point to Prepare, then click Inspect Document </li></ul><ul><li>The Document Inspector dialog box opens </li></ul><ul><li>Results will appear in a new window </li></ul>Microsoft Office 2007-Illustrated
  • 33. Inspect a Presentation Microsoft Office 2007-Illustrated Choose options, then click Inspect
  • 34. Inspect a Presentation <ul><li>To create a read-only file, click the Office Button, point to Prepare, then click Mark as Final </li></ul><ul><li>A read-only file cannot be edited or modified </li></ul>Microsoft Office 2007-Illustrated
  • 35. Evaluate a Presentation <ul><li>To evaluate a presentation means to look at its design as well as its content </li></ul><ul><li>Evaluate your presentation to determine how well your audience will receive it </li></ul>Microsoft Office 2007-Illustrated
  • 36. Evaluate a Presentation Microsoft Office 2007-Illustrated Audience impact from a visual presentation
  • 37. Evaluate a Presentation <ul><li>Important points about evaluating your presentation </li></ul><ul><ul><li>Keep your message focused </li></ul></ul><ul><ul><li>Keep your text concise </li></ul></ul><ul><ul><li>Keep the design simple </li></ul></ul><ul><ul><li>Choose attractive colors </li></ul></ul>Microsoft Office 2007-Illustrated
  • 38. Evaluate a Presentation <ul><li>Important points about evaluating your presentation </li></ul><ul><ul><li>Choose fonts and styles that are easy to read </li></ul></ul><ul><ul><li>Emphasize important text </li></ul></ul><ul><ul><li>Use visuals to help communicate your message </li></ul></ul>Microsoft Office 2007-Illustrated
  • 39. Create a Design Template <ul><li>You are not limited to using just the standard themes PowerPoint provides </li></ul><ul><li>You can use a template, a type of presentation file that contains custom design information </li></ul>Microsoft Office 2007-Illustrated
  • 40. Create a Design Template <ul><li>You can create a template from a new blank presentation or modify an existing presentation, then save it as a template </li></ul><ul><li>Templates have the .potx extension added to the filename </li></ul>Microsoft Office 2007-Illustrated
  • 41. Create a Design Template <ul><li>When you open a template, you save it with a new name as a new presentation </li></ul><ul><li>Templates are automatically saved in the Templates folder </li></ul>Microsoft Office 2007-Illustrated
  • 42. Summary <ul><li>Understanding Slide Masters is an important part of understanding PowerPoint </li></ul><ul><li>The Slide Master stores information for each slide, including the placement of text and content placeholders </li></ul><ul><li>The Slide Master has a set of related layouts </li></ul>Microsoft Office 2007-Illustrated
  • 43. Summary <ul><li>Changes made to the Slide Master appear on all of the related layouts </li></ul><ul><li>You can modify the slide background to enhance the slides in a presentation </li></ul><ul><li>The Slide Show toolbar allows you to annotate slides and navigate forwards, backwards and to specific slides during a slide show </li></ul>Microsoft Office 2007-Illustrated
  • 44. Summary <ul><li>You can add transitions to each slide and adjust slide timing </li></ul><ul><li>You can animate objects on slide to define how they will appear during the slide show </li></ul><ul><li>Use the Custom Animation task pane to define how objects will animate </li></ul><ul><li>Use the Document Inspector to inspect a presentation </li></ul>Microsoft Office 2007-Illustrated
  • 45. Summary <ul><li>Evaluate your presentation to meet the audience needs </li></ul><ul><li>Finally, you can create your own custom templates for future use by saving a presentation as a template </li></ul><ul><li>Templates have the .potx filename extension </li></ul>Microsoft Office 2007-Illustrated

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