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Unit B - CSCI 64
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Unit B - CSCI 64

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    Unit B - CSCI 64 Unit B - CSCI 64 Presentation Transcript

    • Microsoft Office 2007- Illustrated Modifying A Presentation
      • Enter text in the Outline tab
      • Format text
      • Convert text to SmartArt
      • Insert and modify shapes
      Microsoft Office 2007-Illustrated Objectives
    • Objectives
      • Edit and duplicate shapes
      • Align and group objects
      • Add slide headers and footers
      • Check spelling in a presentation
      Microsoft Office 2007-Illustrated
    • Entering Text in the Outline Tab
      • The Outline tab is a great place to enter type when you want to focus on text and not the layout
      • The Outline tab is organized with slide titles as headings and bulleted text as indented lines
      Microsoft Office 2007-Illustrated
    • Entering Text in the Outline Tab Microsoft Office 2007-Illustrated 1 st level bullets Slide titles Outline tab 2 nd level bullet
    • Entering Text in the Outline Tab
      • When you create a new slide in the Outline tab, a new slide appears
        • Flashing cursor indicates you can enter slide title
        • Press [Enter], then [Tab] to start a new bullet
      Microsoft Office 2007-Illustrated
    • Entering Text in the Outline Tab Microsoft Office 2007-Illustrated Flashing cursor New slide
    • Entering Text in the Outline Tab
      • To rearrange the order of slides, simply drag a slide title to a new location in the Outline tab
      • A horizontal indicator line appears to show the new location of the slide
      Microsoft Office 2007-Illustrated
    • Formatting Text
      • Once text is entered, you can format it with fonts, colors and sizes
      • Formatting text allows you to make specific points stand out and grab the audience’s attention
      • To format text
        • Select a text box or
        • Highlight a word or phrase
      • Use buttons on the Mini toolbar to format selected text
      Microsoft Office 2007-Illustrated
    • Formatting Text Microsoft Office 2007-Illustrated Highlighted text Mini toolbar
    • Formatting Text
      • You can also remove bullets from a bulleted list by selecting the text, then clicking the Bullets button on the Paragraph tab
      • Use the Paragraph tab to change the alignment of text
      Microsoft Office 2007-Illustrated Alignment buttons Bullets buttons
    • Formatting Text
      • You can replace fonts in a presentation
      • Use the Replace command
      Microsoft Office 2007-Illustrated Enter text to replace Enter new text
    • Converting Text to SmartArt
      • When formatting your text alone simply does not work, you can use SmartArt
      • You can convert existing text into a SmartArt graphic or start from scratch
      Microsoft Office 2007-Illustrated
    • Converting Text to SmartArt
      • When formatting your text alone simply does not work, you can use SmartArt
      • A SmartArt graphic is a professional-quality diagram that visually illustrates text
      Microsoft Office 2007-Illustrated
    • Converting Text to SmartArt
      • You can convert existing text into a SmartArt graphic or start from scratch
      • To convert existing text, select text box, then click Convert to SmartArt button in Paragraph group
      Microsoft Office 2007-Illustrated
    • Converting Text to SmartArt
      • SmartArt graphics are grouped by category
      • Click More SmartArt Graphics to see additional categories
      Microsoft Office 2007-Illustrated More SmartArt Graphics button Convert to SmartArt button
    • Converting Text to SmartArt Microsoft Office 2007-Illustrated Click text placeholders to enter text Basic Venn SmartArt graphic
    • Converting Text to SmartArt
      • SmartArt graphics can be modified using the SmartArt Tools contextual tab
      • A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme
      Microsoft Office 2007-Illustrated
    • Converting Text to SmartArt Microsoft Office 2007-Illustrated Layouts group SmartArt Styles group
    • Inserting and Modifying Shapes
      • In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners
      • Click the Shapes button in the Illustrations group on the Insert tab
      Microsoft Office 2007-Illustrated
    • Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Shapes button
    • Inserting and Modifying Shapes
      • You can create single shapes or combine several shapes together to make a more complex figure
      • Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
      Microsoft Office 2007-Illustrated
    • Inserting and Modifying Shapes
      • To resize a shape, drag a resizing handle or use the Width and Height commands in the Size group on the Ribbon
        • Click Format tab on Ribbon to see Size group
      Microsoft Office 2007-Illustrated Shape Height Shape Width
    • Inserting and Modifying Shapes
      • You can also apply a Quick Style
      • A Quick Style is a set of formatting options, including line style, fill color, and effect
      Microsoft Office 2007-Illustrated
    • Inserting and Modifying Shapes Microsoft Office 2007-Illustrated Quick Styles button
    • Editing and Duplicating Shapes
      • With PowerPoint, you can edit adjust various aspects of shapes to help change the look of them
      • You use the adjustment handle —a small yellow diamond—to change the appearance of an object
      Microsoft Office 2007-Illustrated
    • Editing and Duplicating Shapes
      • The adjustment handle appears next to the most prominent feature of the object
      • Drag handle to change appearance of shape
      Microsoft Office 2007-Illustrated Adjustment handle
    • Editing and Duplicating Shapes
      • The rotate handle is used to rotate an object in the direction and the amount that you drag the handle
      Microsoft Office 2007-Illustrated Rotate handle
    • Editing and Duplicating Shapes
      • As you drag a handle, a semitransparent copy shows the updated image before you release the handle
      Microsoft Office 2007-Illustrated Semitransparent copy
    • Editing and Duplicating Shapes
      • You can also edit shapes by copy and pasting them, adding text to them, and moving them
      • PowerPoint aligns objects to a hidden grid on the slide as you manipulate them
      Microsoft Office 2007-Illustrated
    • Aligning and Grouping Objects
      • You can position objects accurately on the slide using Align commands in the Arrange group
      • You can align objects relative to each other by snapping them to a grid of evenly spaced vertical and horizontal lines
      Microsoft Office 2007-Illustrated
    • Aligning and Grouping Objects Microsoft Office 2007-Illustrated Select the objects to be aligned Align options Arrange button
    • Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of aligning objects by their left edges
    • Aligning and Grouping Objects
      • You can group objects to secure their relative position to each other
      • Grouping objects makes it easy to edit and move them
      • Click the Arrange button, then click Group
      Microsoft Office 2007-Illustrated
    • Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of grouping objects
    • Aligning and Grouping Objects
      • To distribute objects is to evenly space them horizontally or vertically relative to each other or the slide
      • The Distribute commands are beneath the Align commands
      Microsoft Office 2007-Illustrated
    • Aligning and Grouping Objects Microsoft Office 2007-Illustrated Result of vertically distributing objects Space between objects is equal
    • Adding Slide Headers and Footers
      • Headers and footers are information that you can add to each slide, such as a company name or the date
      • To insert headers and/or footers, click the Insert tab, then click Header & Footer
      Microsoft Office 2007-Illustrated
    • Adding Slide Headers and Footers Microsoft Office 2007-Illustrated Click options to determine how you want header and footer information to appear
    • Adding Slide Headers and Footers
      • The placement of the footer text objects on the slide is dependent upon the presentation theme
      Microsoft Office 2007-Illustrated Typical footer in left corner of slide
    • Adding Slide Headers and Footers
      • To apply headers and footers to notes and handouts, click the Notes and Handouts tab in the Header and Footer dialog box
      Microsoft Office 2007-Illustrated
    • Checking Spelling in a Presentation
      • To check spelling in a presentation, click the Review tab, then click Spelling
      • The Spelling dialog box appears and identifies the first misspelled word
        • The misspelled word may be a proper name that the electronic dictionary does not recognize
      Microsoft Office 2007-Illustrated
    • Checking Spelling in a Presentation Microsoft Office 2007-Illustrated Spelling dialog box This word is not in the dictionary
    • Checking Spelling in a Presentation
      • Click Change or Change All to correct a misspelled word
        • Use the correctly spelled suggested word
      • For proper names you can click Ignore All
        • The spellchecker will not question any more occurrences of the word
      Microsoft Office 2007-Illustrated
    • Checking Spelling in a Presentation
      • You should always proofread your work even after you spell check it
        • The spellchecker will not correct words that are spelled correctly but used incorrectly
      • The spellchecker does not check the text in inserted pictures or objects
      Microsoft Office 2007-Illustrated
    • Summary
      • You can format text by changing its color, font, font size, or alignment
      • You can add or remove bullets from text
      • Use the Mini toolbar to format text or options on the Format tab
      Microsoft Office 2007-Illustrated
    • Summary
      • Use the Find and Replace commands to replace text in a presentation
      • You can convert text to SmartArt graphics which add emphasis to the points you want to make
      • Click the text, then click Convert to SmartArt in the Paragraph group
      Microsoft Office 2007-Illustrated
    • Summary
      • SmartArt graphics are grouped by category and are easily modified using the SmartArt Tools tab on the Ribbon
      • You can create your own shapes using the Shapes button in the Illustrations group
      Microsoft Office 2007-Illustrated
    • Summary
      • Use the Shape Fill, Shape Outline and Shape Effects on the Drawing group to modify a shape
      • You can also apply a Quick Style to a shape
      • You can rotate objects and adjust them using the Rotate handle and the adjustment handle
      Microsoft Office 2007-Illustrated
    • Summary
      • You can duplicate shapes by copy and pasting them
      • Objects can be aligned and grouped to ensure precise placement on the slide
      • Headers and footers are added to slides to provide information on each slide (such as the date)
      Microsoft Office 2007-Illustrated
    • Summary
      • Finally, be sure to spell check and proofread your presentation when you are finished creating it
      Microsoft Office 2007-Illustrated