When planning for a year, plant corn. When planning for a decade, plant trees. When planning for a life, train and educate people. Chinese proverb

Microsoft Office 2003 Illustrated Introductory a Presentation Creating

Objectives Plan an effective presentation Enter slide text Create a new slide Enter text in the Outline tab Add slide headers and footers

Plan an effective presentation

Enter slide text

Create a new slide

Enter text in the Outline tab

Add slide headers and footers

Objectives Choose a look for a presentation Check spelling in a presentation Evaluate a presentation

Choose a look for a presentation

Check spelling in a presentation

Evaluate a presentation

Planning an Effective Presentation When planning a presentation, it is important to: Determine the presentation purpose Determine and outline the message Determine the audience and delivery location Determine the best output Determine the presentation look Determine if any additional materials are needed

When planning a presentation, it is important to:

Determine the presentation purpose

Determine and outline the message

Determine the audience and delivery location

Determine the best output

Determine the presentation look

Determine if any additional materials are needed

Planning an Effective Presentation Outline of presentation content

Planning an Effective Presentation Using templates from the Web You can create a presentation with PowerPoint templates or templates found on the Web Click the Templates on Office Online hyperlink on the New Presentation task pane to locate a template on the Web Save the template in PowerPoint

Using templates from the Web

You can create a presentation with PowerPoint templates or templates found on the Web

Click the Templates on Office Online hyperlink on the New Presentation task pane to locate a template on the Web

Save the template in PowerPoint

Entering Slide Text Each time you start PowerPoint, a new presentation opens A new blank title slide appears in Normal view Title slide has two text placeholders , the title placeholder and the Subtitle text placeholder Click the placeholder and type to enter text

Each time you start PowerPoint, a new presentation opens

A new blank title slide appears in Normal view

Title slide has two text placeholders , the title placeholder and the Subtitle text placeholder

Click the placeholder and type to enter text

Entering Slide Text After text is entered into a placeholder it becomes an object An object is any item on a slide that can be manipulated Objects are the building blocks that make up a presentation slide The Insertion point , a blinking vertical line, indicates where text appears A selection box , the slanted line border around a placeholder, indicated that the placeholder is ready to accept text

After text is entered into a placeholder it becomes an object

An object is any item on a slide that can be manipulated

Objects are the building blocks that make up a presentation slide

The Insertion point , a blinking vertical line, indicates where text appears

A selection box , the slanted line border around a placeholder, indicated that the placeholder is ready to accept text

Entering Slide Text Selection box Title placeholder Insertion point Subtitle text placeholder

Entering Slide Text Using Speech Recognition Speech recognition technology lets you enter text and issue commands by talking into a computer microphone An Office feature that is set up through Microsoft Word Use the Training Wizard to teach the Speech Recognition module your voice

Using Speech Recognition

Speech recognition technology lets you enter text and issue commands by talking into a computer microphone

An Office feature that is set up through Microsoft Word

Use the Training Wizard to teach the Speech Recognition module your voice

Creating a New Slide To help create a new slide, PowerPoint has 27 predesigned slide layouts A slide layout determines how all of the elements on the slide are arranged Slide layouts have a variety of placeholders for different objects Text, clip art, tables, charts, diagrams Body text placeholder used for bulleted lists

To help create a new slide, PowerPoint has 27 predesigned slide layouts

A slide layout determines how all of the elements on the slide are arranged

Slide layouts have a variety of placeholders for different objects

Text, clip art, tables, charts, diagrams

Body text placeholder used for bulleted lists

Slide Layout placeholders

Creating a New Slide New slide thumbnail Slide Layout task pane Current slide layout

Entering Text in the Outline Tab Use the Outline tab when you want to focus on the presentation text Enter text as you would on the slide The outline tab displays text in outline form with headings (slide titles) and subpoints (body text) Body text is indented under the slide title

Use the Outline tab when you want to focus on the presentation text

Enter text as you would on the slide

The outline tab displays text in outline form with headings (slide titles) and subpoints (body text)

Body text is indented under the slide title

Entering Text in the Outline Tab New slide icon Slide title Body text

Adding Slide Headers and Footers Common header and footer text is a company name, product name, the data, and the slide number Can only add footer text to slides Can add header and footer text to notes and handouts Header and footer information is visible when you print the presentation

Common header and footer text is a company name, product name, the data, and the slide number

Can only add footer text to slides

Can add header and footer text to notes and handouts

Header and footer information is visible when you print the presentation

Adding Slide Headers and Footers Footer text symbols

Adding Slide Headers and Footers Entering and printing notes You can add notes to your slides when you want to remember certain facts Notes do not appear on the slides themselves Use the Notes pane to enter notes Print notes (or blank lines) by selecting the Notes Pages option in the Print dialog box

Entering and printing notes

You can add notes to your slides when you want to remember certain facts

Notes do not appear on the slides themselves

Use the Notes pane to enter notes

Print notes (or blank lines) by selecting the Notes Pages option in the Print dialog box

Choosing a Look for a Presentation PowerPoint provides a collection of design templates to help design the look of a presentation A design template has borders, colors, text attributes, and other elements that you can apply to the slides of a presentation Design templates can be modified Can apply one or more templates to a presentation

PowerPoint provides a collection of design templates to help design the look of a presentation

A design template has borders, colors, text attributes, and other elements that you can apply to the slides of a presentation

Design templates can be modified

Can apply one or more templates to a presentation

Choosing a Look for a Presentation Using design templates PowerPoint templates can be modified and saved Create and save a new template Begin with a blank presentation, then add the elements you want PowerPoint saves a new template with the file extension .pot to the Office templates folder

Using design templates

PowerPoint templates can be modified and saved

Create and save a new template

Begin with a blank presentation, then add the elements you want

PowerPoint saves a new template with the file extension .pot to the Office templates folder

Choosing a Look for a Presentation Slide Design task pane Hyperlinks to open sub-task panes Available templates

Checking Spelling in the Presentation The spellchecker flags possible mistakes and suggests corrections Checks the spelling of all words against the words in the electronic dictionary Does not fix word-usage errors

The spellchecker flags possible mistakes and suggests corrections

Checks the spelling of all words against the words in the electronic dictionary

Does not fix word-usage errors

Checking Spelling in the Presentation Checking spelling as you type PowerPoint checks our spelling as you type A red wavy line appears under a word that the electronic dictionary does not recognize Right-click the word to correct the error Add words to the dictionary

Checking spelling as you type

PowerPoint checks our spelling as you type

A red wavy line appears under a word that the electronic dictionary does not recognize

Right-click the word to correct the error

Add words to the dictionary

Checking Spelling in the Presentation Alternate spellings Unrecognized word Selected word from list

Evaluating a Presentation A good presentation design involves preparation An effective presentation is focused and visually appealing Visual elements can strongly influence the audience’s attention and interest

A good presentation design involves preparation

An effective presentation is focused and visually appealing

Visual elements can strongly influence the audience’s attention and interest

When evaluating a presentation: Keep your message focused Keep your text concise Keep the design simple and appropriate for the content Choose attractive colors Choose easy to read fonts and styles Use visuals to help communicate the presentation message

Keep your message focused

Keep your text concise

Keep the design simple and appropriate for the content

Choose attractive colors

Choose easy to read fonts and styles

Use visuals to help communicate the presentation message

Evaluating a Presentation (cont.) Audience impact from a visual presentation

Audience impact from a visual presentation:

Visual reception Most people receive up to 75% of all environmental stimuli through the human sense of sight

Most people receive up to 75% of all environmental stimuli through the human sense of sight

Learning Up to 90% of what an audience learns comes from visual and audio messages

Up to 90% of what an audience learns comes from visual and audio messages

Retention Combining visual messages with verbal messages can increase the memory retention by as much as 30%

Combining visual messages with verbal messages can increase the memory retention by as much as 30%

Presentation Goals You are twice as likely to achieve your communication objectives using a visual presentation.

You are twice as likely to achieve your communication objectives using a visual presentation.

Meeting length Your are likely to decrease the average meeting length by 25% when you use visual presentation.

Your are likely to decrease the average meeting length by 25% when you use visual presentation.

Evaluating a Presentation Poor color contrast Drawn objects serve no purpose Font size too small

Before beginning, plan carefully. Marcus T. Cicero