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Unit A - CSCI 64
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Unit A - CSCI 64

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    Unit A - CSCI 64 Unit A - CSCI 64 Presentation Transcript

    • Microsoft Office 2007- Illustrated Creating A Presentation in PowerPoint 2007
      • Define presentation software
      • Plan an effective presentation
      • Examine the PowerPoint window
      • Enter slide text
      • Add a new slide
      Objectives
      • Apply a design theme
      • Compare presentation views
      • Print a PowerPoint presentation
      Objectives Microsoft Office 2007 - Illustrated
    • Defining Presentation Software
      • Presentation software is a computer program used to organize and present information
      • Presentation software allows you to communicate your ideas effectively
      Microsoft Office 2007 - Illustrated
    • Defining Presentation Software
      • Use PowerPoint to present information in a variety of ways
        • On-screen presentations
        • Notes
        • Audience handouts
        • Online meetings
        • Outline pages
        • Overheads
      Microsoft Office 2007 - Illustrated
    • Defining Presentation Software
      • With PowerPoint you create slides that contain
        • Text
        • Illustrations
        • Photographs
        • Clip art
        • Charts
        • SmartArt
        • Even sounds and movies
      Microsoft Office 2007 - Illustrated
    • A Typical Slide Clip art SmartArt graphic Bulleted text Slide title Microsoft Office 2007 - Illustrated
    • Defining Presentation Software
      • With PowerPoint you can
        • Enter and edit text easily
        • Change the appearance of graphics
        • Collaborate online with colleagues
        • E-mail a presentation as an attachment
        • Incorporate information from other sources
          • Excel
          • Word
      Microsoft Office 2007 - Illustrated
    • Planning an Effective Presentation
      • Using PowerPoint themes, you can use a design and enter your text immediately
      • You can go back and tailor your presentation based on the needs of the audience
      • Planning is a critical part of creating a presentation
      Microsoft Office 2007 - Illustrated
    • Planning an Effective Presentation
      • Planning includes:
        • Determining and outline the message you want to communicate
        • Verifying the audience and the delivery location
        • Determining the type of output
        • Determining the design
        • Deciding on additional materials needed
      Microsoft Office 2007 - Illustrated
    • Planning an Effective Presentation
      • Additional materials needed may include
        • Speaker notes
        • Audience handouts
        • Handouts can include 1, 2, 3, 4, 6, or 9 slides per page
      Microsoft Office 2007 - Illustrated
    • Typical Speaker Notes While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see Notes Microsoft Office 2007 - Illustrated
    • Typical Handouts Handouts provide lines for audience to take their own notes Microsoft Office 2007 - Illustrated
    • Planning an Effective Presentation
      • When planning a presentation, keep in mind copyright laws
      • Intellectual property is any idea or creation of the human mind
      • Copyright law is a type of intellectual property law that protects works of authorship
      Microsoft Office 2007 - Illustrated
    • Planning an Effective Presentation
      • Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner
      • Unauthorized use of protected work is known as copyright infringement , and can lead to legal action
      Microsoft Office 2007 - Illustrated
    • Examining the PowerPoint Window
      • PowerPoint opens in Normal view (the default view)
      • Normal view is the primary view for writing, editing and designing your presentation
      • Normal view is divided into three panes
      Microsoft Office 2007 - Illustrated
    • Normal View Microsoft Office 2007 - Illustrated Slides and Outline tabs Slide pane Notes pane
    • Normal View
      • The Ribbon organizes all of PowerPoint’s primary commands
      Microsoft Office 2007 - Illustrated Office Button Quick Access Toolbar Ribbon
    • Normal View
      • Each set of primary commands is identified by a tab
      • Commands are further arranged into groups based on their function
      Microsoft Office 2007 - Illustrated
    • Normal View Microsoft Office 2007 - Illustrated Groups Tabs
    • Normal View
      • The Outline tab displays the text of your presentation in the form of an outline
      • The Slides tab displays the slides of your presentation as small images, called thumbnails
      Microsoft Office 2007 - Illustrated
    • Normal View Microsoft Office 2007 - Illustrated Slides tab Outline tab Thumbnail
    • Normal View
      • The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo
      Microsoft Office 2007 - Illustrated Quick Access Toolbar Click to add or remove buttons to the toolbar
    • Normal View
      • The status bar , located at the bottom of the PowerPoint window, shows
        • messages about what you are doing and seeing in PowerPoint
        • which slide you are viewing
        • the design theme applied
      Microsoft Office 2007 - Illustrated Left side of status bar
    • Normal View
      • The status bar displays
        • Zoom slider controls,
        • Fit slide to current window button
        • View Shortcuts
      Microsoft Office 2007 - Illustrated Fit slide to current window button Zoom slider View shortcuts
    • Entering Slide Text
      • A new presentation starts with one blank title slide which has two text placeholders
      Microsoft Office 2007 - Illustrated Title text placeholder Subtitle text placeholder
    • Entering Slide Text
      • Click in placeholder to type text
      • Placeholder becomes a text object
        • An object is any item that can be modified
      Microsoft Office 2007 - Illustrated Text entered in placeholder
    • Entering Slide Text
      • When you click inside a placeholder, the insertion point appears
      Microsoft Office 2007 - Illustrated Insertion point Selection box Indicates that text placeholder is selected and can accept text
    • Entering Slide Text
      • The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object
      Microsoft Office 2007 - Illustrated AutoFit Options button
    • Adding a New Slide
      • It is easy to add a new slide to your presentation
      • You can choose among nine slide layouts
      • A slide layout contains text and object placeholders that are arranged in a specific way on the slide
      Microsoft Office 2007 - Illustrated
    • Adding a New Slide
      • You can modify an existing slide layout or create a brand new, custom slide layout
      • When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears
      Microsoft Office 2007 - Illustrated
    • Adding a New Slide
      • A content placeholder can be used to insert text or objects such as clip art, tables, or charts
      • To change a slide layout, click the Layout button in the Slides group
      Microsoft Office 2007 - Illustrated
    • Adding a New Slide Microsoft Office 2007 - Illustrated Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic
    • Adding a New Slide
      • To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]
      • Press [Tab] to create a second-level bullet
      Microsoft Office 2007 - Illustrated 1 st level bullet 2 nd level bullet
    • Apply a Design Theme
      • A design theme incorporates sets of colors for fill, line, and shadow, called theme colors ; fonts for titles and other text, called theme fonts ; and effects for lines and fills, called theme effects
      Microsoft Office 2007 - Illustrated
    • Apply a Design Theme
      • Design themes give your presentation a cohesive look
      • Design themes are found on the Design tab on the Ribbon
      Microsoft Office 2007 - Illustrated
    • Apply a Design Theme
      • Point to a design theme on the Ribbon and you will see a live preview
        • allows you to see how your changes affect the slides before actually making the change
      Microsoft Office 2007 - Illustrated
    • Apply a Design Theme Microsoft Office 2007 - Illustrated Design tab Design themes More button
    • Apply a Design Theme
      • You can also modify a theme to create your own custom theme
      • After making modifications, click the Themes group More button, then clicking Save Current Theme
      Microsoft Office 2007 - Illustrated
    • Comparing Presentation Views
      • PowerPoint has four basic views
        • Normal view
        • Slide Sorter view
        • Notes Page view
        • Slide Show view
      Microsoft Office 2007 - Illustrated
    • Comparing Presentation Views
      • Normal view is the primary editing view
      • Slide Sorter view is used for rearranging slides and adding slide effects
      • Notes Page view is for typing notes to yourself
      • Slide show view is used to give your presentation
      Microsoft Office 2007 - Illustrated
    • Comparing Presentation Views
      • You can change views using the View Shortcuts on the status bar
      • You can also use the View tab on the Ribbon
      Microsoft Office 2007 - Illustrated
    • Slide Sorter View Microsoft Office 2007 - Illustrated Slides appear as thumbnails and can be rearranged
    • Printing a PowerPoint Presentation
      • Before you print your presentation, you should review it and preview it
      • To preview your presentation, click the Office Button, point to Print, then click Print Preview
      Microsoft Office 2007 - Illustrated
    • Printing a PowerPoint Presentation
      • The Print Preview window offers options for previewing and printing your presentation
      • The Print Preview tab appears on the Ribbon
      Microsoft Office 2007 - Illustrated Print Preview tab
    • Printing a PowerPoint Presentation
      • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
      • Handouts can be printed as 1,2, 3, 4, 6, or 9 per page
      • You can print in Color, Grayscale or Pure Black and White, depending on your printer
      Microsoft Office 2007 - Illustrated
    • Printing a PowerPoint Presentation Microsoft Office 2007 - Illustrated Print dialog box Click list arrow to choose what to print
    • Summary
      • PowerPoint is a presentation software program that allows you to communicate your ideas effectively
      • You can use text, graphics, charts, and movies and modify them to your liking
      • You can choose many output formats, such as on-screen presentations or handouts
      Microsoft Office 2007 - Illustrated
    • Summary
      • Planning is a very important part of creating a presentation
      • You should consider the message you want to deliver, your equipment needs, audience needs, and additional materials
        • Speaker notes
        • Audience handouts
      Microsoft Office 2007 - Illustrated
    • Summary
      • PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane
      • The first slide has a Title Slide layout
      • Layouts contain text and content placeholders which you click to type or add an object
      Microsoft Office 2007 - Illustrated
    • Summary
      • PowerPoint offers several design themes which dictate the overall look of your presentation
      • Design themes include theme colors, theme fonts, and theme effects
      • Design themes are found on the Design tab of the Ribbon
      Microsoft Office 2007 - Illustrated
    • Summary
      • The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show
      • View Shortcuts are on the status bar and on the View tab on the Ribbon
      • Before printing your presentation you should review it and preview it using the Print Preview command
      Microsoft Office 2007 - Illustrated
    • Summary
      • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
      • You can print handouts as 1,2, 3, 4, 6, or 9 per page
      • You can print in Color, Grayscale or Pure Black and White, depending on your printer
      Microsoft Office 2007 - Illustrated