Begin with the end in mind… Steven Covey

Microsoft Office 2003 Illustrated Introductory Started with PowerPoint 2003 Getting

Define presentation software Start PowerPoint 2003 View the PowerPoint window Use the AutoContent Wizard View a Presentation Objectives

Define presentation software

Start PowerPoint 2003

View the PowerPoint window

Use the AutoContent Wizard

View a Presentation

Save a presentation Get Help and research information Print and close the file, and exit PowerPoint Objectives

Save a presentation

Get Help and research information

Print and close the file, and exit PowerPoint

Defining Presentation Software Presentation software is a computer program used to organize and present information. Use PowerPoint to create presentations, notes a speaker can use, or audience handouts

Presentation software is a computer program used to organize and present information.

Use PowerPoint to create presentations, notes a speaker can use, or audience handouts

Using PowerPoint Information On-screen presentations Web presentations Online meetings Color overheads Black-and-White overheads Notes Audience handouts Outline Papers

On-screen presentations

Web presentations

Online meetings

Color overheads

Black-and-White overheads

Notes

Audience handouts

Outline Papers

Defining Presentation Software Use PowerPoint to: Present information in a variety of ways Electronic slide show, handouts, Web page Easily enter and edit data Acts like a word processing program Change the appearance of information Using 3-D effects, shadows, and animation movement

Use PowerPoint to:

Present information in a variety of ways

Electronic slide show, handouts, Web page

Easily enter and edit data

Acts like a word processing program

Change the appearance of information

Using 3-D effects, shadows, and animation movement

Defining Presentation Software Use PowerPoint to: Organize and arrange information Drag text to new place, re-order slides Incorporate information from other sources Import graphics, pictures, tables, and charts Show a presentation on any computer that doesn't have PowerPoint installed Package a presentation to a CD

Use PowerPoint to:

Organize and arrange information

Drag text to new place, re-order slides

Incorporate information from other sources

Import graphics, pictures, tables, and charts

Show a presentation on any computer that doesn't have PowerPoint installed

Package a presentation to a CD

Defining Presentation Software Sample PowerPoint handout

Starting PowerPoint 2003 Use the Start button on the taskbar to open PowerPoint PowerPoint program icon Start button

Use the Start button on the taskbar to open PowerPoint

Viewing the PowerPoint Window When PowerPoint opens, a blank slide appears in the PowerPoint window PowerPoint has different views that allow you to see your presentation in different forms By default, the PowerPoint window opens in Normal view Use Normal view to write, edit, and design a presentation Normal view is divided into panes or sections

When PowerPoint opens, a blank slide appears in the PowerPoint window

PowerPoint has different views that allow you to see your presentation in different forms

By default, the PowerPoint window opens in Normal view

Use Normal view to write, edit, and design a presentation

Normal view is divided into panes or sections

Normal View

Viewing the PowerPoint Window Menu toolbar Outline tab Slides tab Slide pane Notes pane View buttons Standard toolbar Task pane Formatting toolbar Drawing toolbar Ask a Question Box

Viewing the PowerPoint Window Task panes The task pane consists of 16 individual task panes Each task pane contains commonly used commands For example, slide layout, slide design, and slide animation Some task panes contain links to the Web Help, Research, and New Presentation

Task panes

The task pane consists of 16 individual task panes

Each task pane contains commonly used commands

For example, slide layout, slide design, and slide animation

Some task panes contain links to the Web

Help, Research, and New Presentation

Using the AutoContent Wizard Create a presentation quickly using an AutoContent Wizard This wizard guides you through the process of creating a (sample) presentation Choose the presentation type, output type, and footer and header information Creates a presentation with sample text

Create a presentation quickly using an AutoContent Wizard

This wizard guides you through the process of creating a (sample) presentation

Choose the presentation type, output type, and footer and header information

Creates a presentation with sample text

Using the AutoContent Wizard Sample text Current date Registered user’s name

Viewing a Presentation Each of the four PowerPoint views displays a presentation in a different way

Each of the four PowerPoint views displays a presentation in a different way

Normal View Displays the pane that contains the Outline and Slides tabs, Slide pane, and notes panes at the same time Use this view to work on your presentation’s content, layout and notes concurrently

Displays the pane that contains the Outline and Slides tabs, Slide pane, and notes panes at the same time

Use this view to work on your presentation’s content, layout and notes concurrently

Slide Sorter View Displays thumbnails of all slides in the order in which they appear in your presentation. Use this view to rearrange and add special effects to your slides.

Displays thumbnails of all slides in the order in which they appear in your presentation.

Use this view to rearrange and add special effects to your slides.

Slide Show Displays your presentation as an electronic slide show Notes Page Displays a reduced image of the current slide above a large text box where you can enter or view notes

Displays your presentation as an electronic slide show

Displays a reduced image of the current slide above a large text box where you can enter or view notes

Viewing a Presentation Slide icon Slide Show button Slide Sorter View button Normal View button

Viewing a Presentation Slide Sorter View button

Saving a Presentation Name and save a presentation To store a presentation file, give the presentation a filename Determine where you want the file to be stored Floppy disk, hard disk, network disk drive Save about every 10-15 minutes Use the Save As command to save a copy of a presentation with a different name

Name and save a presentation

To store a presentation file, give the presentation a filename

Determine where you want the file to be stored

Floppy disk, hard disk, network disk drive

Save about every 10-15 minutes

Use the Save As command to save a copy of a presentation with a different name

Saving a Presentation Current folder Filename

Saving a Presentation Saving fonts with your presentation Opening a presentation on a computer that does not have the same fonts will make the presentation look different Embed TrueType fonts with the presentation Increases the file size

Saving fonts with your presentation

Opening a presentation on a computer that does not have the same fonts will make the presentation look different

Embed TrueType fonts with the presentation

Increases the file size

Help & Researching Information PowerPoint has an extensive Help system Access to definitions, instructions, and useful tips The Ask a Question box on the menu bar gives you immediate access to help topics Help appears in a separate window

PowerPoint has an extensive Help system

Access to definitions, instructions, and useful tips

The Ask a Question box on the menu bar gives you immediate access to help topics

Help appears in a separate window

Help & Researching Information Type a question for help box Help topics

Help & Researching Information The Research task pane Many reference books and research services can be used to search for information Searching is done on your computer and online Customize the Research task pane to search only the search categories you want Search categories are split into three categories: Reference Books Research Sites Business and Financial Sites

The Research task pane

Many reference books and research services can be used to search for information

Searching is done on your computer and online

Customize the Research task pane to search only the search categories you want

Search categories are split into three categories:

Reference Books

Research Sites

Business and Financial Sites

Help & Researching Information Help information Research task pane Research information

Help & Researching Information Research Categories Reference Books Microsoft Encarta English dictionary Contains over 400,000 entries Thesaurus Translation Includes the Microsoft Office translation dictionary and other online translation services

Research Categories

Reference Books

Microsoft Encarta English dictionary

Contains over 400,000 entries

Thesaurus

Translation

Includes the Microsoft Office translation dictionary and other online translation services

Help & Researching Information Research Categories, cont. Research Sites eLibrary Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books) Microsoft Encarta Encyclopedia Factiva News Search Research nearly 8000 news sources MSN Search

Research Categories, cont.

Research Sites

eLibrary

Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books)

Microsoft Encarta Encyclopedia

Factiva News Search

Research nearly 8000 news sources

MSN Search

Help & Researching Information Research Categories, cont. Business and Financial Sites Gale Company Profiles Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data MSN Money Stock Quotes Research stock information using MSN

Research Categories, cont.

Business and Financial Sites

Gale Company Profiles

Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data

MSN Money Stock Quotes

Research stock information using MSN

Help & Researching Information Restoring lost document files Due to PowerPoint or some other program freeze or a power failure Document Recovery task pane opens the next time you open PowerPoint Displays original and recovered versions of the PowerPoint file Open and review any version of the file Save the file version you want

Restoring lost document files

Due to PowerPoint or some other program freeze or a power failure

Document Recovery task pane opens the next time you open PowerPoint

Displays original and recovered versions of the PowerPoint file

Open and review any version of the file

Save the file version you want

Printing and Closing the File, and Exiting PowerPoint To print, use the Print button on the Standard toolbar or the Print command on the File menu The Print button uses the default print settings in the Print dialog box When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu

To print, use the Print button on the Standard toolbar or the Print command on the File menu

The Print button uses the default print settings in the Print dialog box

When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu

Printing and Closing the File, and Exiting PowerPoint Close PowerPoint Click the Close button on the Title bar or the Exit command on the file menu

Close PowerPoint

Click the Close button on the Title bar or the Exit command on the file menu

Printing and Closing the File, and Exiting PowerPoint Viewing your presentation in grayscale or black and white Can be helpful when printing on a black and white printer Click the Color/Grayscale button on the Standard toolbar

Viewing your presentation in grayscale or black and white

Can be helpful when printing on a black and white printer

Click the Color/Grayscale button on the Standard toolbar