Word Chapter 2 - Formatting Characters and Paragraphs

9,428 views

Published on

Published in: Business, Technology
0 Comments
11 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
9,428
On SlideShare
0
From Embeds
0
Number of Embeds
82
Actions
Shares
0
Downloads
0
Comments
0
Likes
11
Embeds 0
No embeds

No notes for slide

Word Chapter 2 - Formatting Characters and Paragraphs

  1. 1. Microsoft Word 2007 – Level 1 FORMATTING CHARACTERS AND PARAGRAPHS Chapter 2
  2. 2. Performance Objectives <ul><li>Change the font and font effects </li></ul><ul><li>Apply styles and themes </li></ul><ul><li>Change paragraph alignment </li></ul><ul><li>Indent paragraphs </li></ul><ul><li>Change spacing before & after paragraphs </li></ul><ul><li>Use Format Painter </li></ul><ul><li>Use the Mini Toolbar buttons </li></ul><ul><li>Change line spacing </li></ul><ul><li>Reveal & compare formatting </li></ul>
  3. 3. Change Fonts & Font Effects Bold Italics Underline Remove character formatting by selecting the text and then pressing Ctrl + spacebar. Font Font Size Grow/Shrink Font Clear Formatting Subscript Strikethrough Superscript Change Case Text Highlight Color Font Color
  4. 4. Changing Fonts <ul><li>Why? </li></ul><ul><ul><li>change the mood </li></ul></ul><ul><ul><li>enhance visual appeal </li></ul></ul><ul><ul><li>increase readability </li></ul></ul><ul><li>Each font consists of three elements: </li></ul>typeface type size typestyle
  5. 5. Choosing a Typeface <ul><li>Monospaced </li></ul><ul><li>Allots same amount of horizontal space for each character </li></ul><ul><li>Rarely used in professional publications </li></ul><ul><li>Proportional </li></ul><ul><li>Allows a varying amount of horizontal space for each character </li></ul><ul><li>Different typefaces take up different amounts of space </li></ul>A typeface is a set of characters with common design and shape (also called font)
  6. 6. Proportional Font Categories <ul><li>Serif </li></ul><ul><li>Small stroke at the edge of a character </li></ul><ul><li>Moves the reader’s eye across the page </li></ul><ul><li>Good for text-intensive documents </li></ul><ul><li>Sans Serif </li></ul><ul><li>No stroke </li></ul><ul><ul><li>sans = French for &quot;without&quot; </li></ul></ul><ul><li>Good for headlines and advertisements </li></ul>
  7. 7. Choosing a Type Size 20 pt 60 pt A higher number = larger character measured vertically in units called points 1 pt = 1/72&quot;
  8. 8. Choosing a Typestyle regular bold italic bold italic variations of the basic typeface design
  9. 9. The Mini Toolbar Bold Italics Displayed when text is selected for quick access Font Font Size Grow/Shrink Font Style Highlighter Color Alignment Font color Indent/ Unindent Bullet Format Painter
  10. 10. Opening the Font Dialog Box Click here or Ctrl+D To open this
  11. 11. Using the Font Dialog Box Font Tab select a typeface select a typestyle use scroll bar select a type size or key in a measurement changes appear in Preview window
  12. 12. Changing Font Color select color from palette click down-pointing arrow OR click down-pointing arrow select color from palette
  13. 13. Underlining Text scroll bar for more styles select color from palette select style from palette click down-pointing arrow
  14. 14. Font Effects - Examples Display hidden text by clicking Show/Hide button
  15. 15. Adjust Character Spacing spacing adjustment between certain character combinations Font Dialog box
  16. 16. Apply Quick Styles
  17. 17. Apply a Theme Select text, then click Page Layout tab click Themes button or pick Colors or Fonts or Effects click a Theme
  18. 18. Changing Paragraph Alignment Buttons and Commands Return paragraph formatting to normal by pressing Ctrl + Q. To Align Text Button Shortcut Command Left Margin Ctrl + L Between Margins Ctrl + E Right Margin Ctrl + R Left & Right Margins Ctrl + J
  19. 19. Changing Paragraph Alignment…/2 using the Paragraph dialog box Paragraph click down-pointing arrow click desired alignment
  20. 20. Indenting Paragraphs <ul><li>First line of paragraph </li></ul><ul><ul><li>Press Tab </li></ul></ul><ul><ul><li>Paragraph dialog box, click First line in Special option box, click OK </li></ul></ul><ul><ul><li>Drag first line indent marker on Ruler </li></ul></ul><ul><ul><li>Click Alignment button on Ruler until First Line Indent button displays, click on Ruler </li></ul></ul><ul><li>Text from left margin </li></ul><ul><ul><li>Click Increase/Decrease Indent button </li></ul></ul><ul><ul><li>Ctrl + M / Ctrl + Shift + M </li></ul></ul><ul><ul><li>Paragraph dialog box, type value in Left text box, click OK </li></ul></ul><ul><ul><li>Drag left indent marker on Ruler </li></ul></ul>
  21. 21. Indenting Paragraphs…/2 <ul><li>Text from left and right margins </li></ul><ul><ul><li>Paragraph dialog box, type value in Left and Right text boxes, click OK </li></ul></ul><ul><ul><li>Drag left and right indent markers </li></ul></ul><ul><li>All lines of text except the first (called a hanging indent) </li></ul><ul><ul><li>Ctrl + T </li></ul></ul><ul><ul><li>Paragraph dialog box, click Hanging in the Special option box, click OK </li></ul></ul><ul><ul><li>Click Alignment button on Ruler until Hanging Indent button displays, click on Ruler </li></ul></ul>
  22. 22. Ruler and Indent Markers Alignment Button First Line Indent Hanging Indent Left Indent Right Indent
  23. 23. Indent Examples First Line Indent: ½ inch Left Margin Indent: ½ inch Hanging Indent: ½ inch
  24. 24. Spacing Before and After Paragraphs Before Paragraph After Paragraph
  25. 25. Repeating the Last Action Apply desired formatting, move to next location where formatting is to be applied and… OR press Ctrl + Y press F4
  26. 26. Formatting with Format Painter 1. Highlight text with desired formatting 3. Select text to which you want the character formatting applied *Double-click the Format Painter button if you want to apply in more than one location 2. Click Format Painter*
  27. 27. Changing Line Spacing Using keyboard Ctrl + 1 -> Single Spacing Ctrl + 2 -> Double Spacing Ctrl + 5 -> 1.5 Line Spacing Using Line Spacing drop-down list Using Paragraph dialog box
  28. 28. Revealing Formatting Reveal Formatting Task Pane Shift+F1
  29. 29. Features Summary How do you turn on bold? Bold – Ctrl + B … OR
  30. 30. Features Summary How do you turn on italics? Italics – Ctrl + I … OR Click
  31. 31. Features Summary How do you turn on underlining? Underline – Ctrl + U … OR Click
  32. 32. Features Summary How do you remove character formatting? Remove all formatting by selecting the text and then pressing Ctrl + spacebar.
  33. 33. Features Summary How do you display the Font dialog box? Ctrl+D or click
  34. 34. Features Summary How do you align text at the left margin? Ctrl + L OR
  35. 35. Features Summary How do you align text between margins? Ctrl + E OR
  36. 36. Features Summary How do you align text at the right margin? Ctrl + R OR
  37. 37. Features Summary How do you align text at the left and right margins? Ctrl + J OR
  38. 38. Features Summary How do you return paragraph formatting to normal? Return paragraph formatting to normal by pressing Ctrl + Q
  39. 39. Features Summary How do you display the Paragraph dialog box? Format, Paragraph
  40. 40. Features Summary How do you change to single spacing? OR Ctrl + 1 using Line Spacing button drop-down list
  41. 41. Features Summary How do you change to double spacing? OR Ctrl + 2 using Line Spacing button drop-down list
  42. 42. Features Summary How do you change to 1.5 line spacing? OR Ctrl + 5 using Line Spacing button drop-down list
  43. 43. Features Summary How do you turn on the Format Painter? Click or double-click Format Painter
  44. 44. Features Summary How do you display the Reveal Formatting task pane? Shift + F1
  45. 45. Coming Next CUSTOMIZING PARAGRAPHS Chapter 3

×