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Word Chapter 2 - Formatting Characters and Paragraphs
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Word Chapter 2 - Formatting Characters and Paragraphs

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    Word Chapter 2 - Formatting Characters and Paragraphs Word Chapter 2 - Formatting Characters and Paragraphs Presentation Transcript

    • Microsoft Word 2007 – Level 1 FORMATTING CHARACTERS AND PARAGRAPHS Chapter 2
    • Performance Objectives
      • Change the font and font effects
      • Apply styles and themes
      • Change paragraph alignment
      • Indent paragraphs
      • Change spacing before & after paragraphs
      • Use Format Painter
      • Use the Mini Toolbar buttons
      • Change line spacing
      • Reveal & compare formatting
    • Change Fonts & Font Effects Bold Italics Underline Remove character formatting by selecting the text and then pressing Ctrl + spacebar. Font Font Size Grow/Shrink Font Clear Formatting Subscript Strikethrough Superscript Change Case Text Highlight Color Font Color
    • Changing Fonts
      • Why?
        • change the mood
        • enhance visual appeal
        • increase readability
      • Each font consists of three elements:
      typeface type size typestyle
    • Choosing a Typeface
      • Monospaced
      • Allots same amount of horizontal space for each character
      • Rarely used in professional publications
      • Proportional
      • Allows a varying amount of horizontal space for each character
      • Different typefaces take up different amounts of space
      A typeface is a set of characters with common design and shape (also called font)
    • Proportional Font Categories
      • Serif
      • Small stroke at the edge of a character
      • Moves the reader’s eye across the page
      • Good for text-intensive documents
      • Sans Serif
      • No stroke
        • sans = French for "without"
      • Good for headlines and advertisements
    • Choosing a Type Size 20 pt 60 pt A higher number = larger character measured vertically in units called points 1 pt = 1/72"
    • Choosing a Typestyle regular bold italic bold italic variations of the basic typeface design
    • The Mini Toolbar Bold Italics Displayed when text is selected for quick access Font Font Size Grow/Shrink Font Style Highlighter Color Alignment Font color Indent/ Unindent Bullet Format Painter
    • Opening the Font Dialog Box Click here or Ctrl+D To open this
    • Using the Font Dialog Box Font Tab select a typeface select a typestyle use scroll bar select a type size or key in a measurement changes appear in Preview window
    • Changing Font Color select color from palette click down-pointing arrow OR click down-pointing arrow select color from palette
    • Underlining Text scroll bar for more styles select color from palette select style from palette click down-pointing arrow
    • Font Effects - Examples Display hidden text by clicking Show/Hide button
    • Adjust Character Spacing spacing adjustment between certain character combinations Font Dialog box
    • Apply Quick Styles
    • Apply a Theme Select text, then click Page Layout tab click Themes button or pick Colors or Fonts or Effects click a Theme
    • Changing Paragraph Alignment Buttons and Commands Return paragraph formatting to normal by pressing Ctrl + Q. To Align Text Button Shortcut Command Left Margin Ctrl + L Between Margins Ctrl + E Right Margin Ctrl + R Left & Right Margins Ctrl + J
    • Changing Paragraph Alignment…/2 using the Paragraph dialog box Paragraph click down-pointing arrow click desired alignment
    • Indenting Paragraphs
      • First line of paragraph
        • Press Tab
        • Paragraph dialog box, click First line in Special option box, click OK
        • Drag first line indent marker on Ruler
        • Click Alignment button on Ruler until First Line Indent button displays, click on Ruler
      • Text from left margin
        • Click Increase/Decrease Indent button
        • Ctrl + M / Ctrl + Shift + M
        • Paragraph dialog box, type value in Left text box, click OK
        • Drag left indent marker on Ruler
    • Indenting Paragraphs…/2
      • Text from left and right margins
        • Paragraph dialog box, type value in Left and Right text boxes, click OK
        • Drag left and right indent markers
      • All lines of text except the first (called a hanging indent)
        • Ctrl + T
        • Paragraph dialog box, click Hanging in the Special option box, click OK
        • Click Alignment button on Ruler until Hanging Indent button displays, click on Ruler
    • Ruler and Indent Markers Alignment Button First Line Indent Hanging Indent Left Indent Right Indent
    • Indent Examples First Line Indent: ½ inch Left Margin Indent: ½ inch Hanging Indent: ½ inch
    • Spacing Before and After Paragraphs Before Paragraph After Paragraph
    • Repeating the Last Action Apply desired formatting, move to next location where formatting is to be applied and… OR press Ctrl + Y press F4
    • Formatting with Format Painter 1. Highlight text with desired formatting 3. Select text to which you want the character formatting applied *Double-click the Format Painter button if you want to apply in more than one location 2. Click Format Painter*
    • Changing Line Spacing Using keyboard Ctrl + 1 -> Single Spacing Ctrl + 2 -> Double Spacing Ctrl + 5 -> 1.5 Line Spacing Using Line Spacing drop-down list Using Paragraph dialog box
    • Revealing Formatting Reveal Formatting Task Pane Shift+F1
    • Features Summary How do you turn on bold? Bold – Ctrl + B … OR
    • Features Summary How do you turn on italics? Italics – Ctrl + I … OR Click
    • Features Summary How do you turn on underlining? Underline – Ctrl + U … OR Click
    • Features Summary How do you remove character formatting? Remove all formatting by selecting the text and then pressing Ctrl + spacebar.
    • Features Summary How do you display the Font dialog box? Ctrl+D or click
    • Features Summary How do you align text at the left margin? Ctrl + L OR
    • Features Summary How do you align text between margins? Ctrl + E OR
    • Features Summary How do you align text at the right margin? Ctrl + R OR
    • Features Summary How do you align text at the left and right margins? Ctrl + J OR
    • Features Summary How do you return paragraph formatting to normal? Return paragraph formatting to normal by pressing Ctrl + Q
    • Features Summary How do you display the Paragraph dialog box? Format, Paragraph
    • Features Summary How do you change to single spacing? OR Ctrl + 1 using Line Spacing button drop-down list
    • Features Summary How do you change to double spacing? OR Ctrl + 2 using Line Spacing button drop-down list
    • Features Summary How do you change to 1.5 line spacing? OR Ctrl + 5 using Line Spacing button drop-down list
    • Features Summary How do you turn on the Format Painter? Click or double-click Format Painter
    • Features Summary How do you display the Reveal Formatting task pane? Shift + F1
    • Coming Next CUSTOMIZING PARAGRAPHS Chapter 3