Title i monitoring update presentation to elemenatary cluster nov 8
Title I Monitoring Update Elementary Cluster Meeting November 8, 2012 *Some information contained was first presented by Elizabeth Tanner, Johnston County Schools. Used by permission.
Presentation OverviewMonitoring of Title I, Part A Programs• Definition• Purpose• LEA Responsibilities• Process• Preparation• Onsite Visit• Findings• Desktop documentation• Sample Interview Questions 2
Monitoring of Title I, Part A Programs Definition“Monitoring is the regular and systematic examination of a local educational agency (LEA) administration and implementation of a federal education grant, contract, or cooperative agreement administered by the state.”From: Virginia Department of EducationFederal Program Monitoring 2012-2013 3
Monitoring of Title I, Part A Programs Purpose• Ensures that all children receive the opportunity for a high-quality education• Assesses the state’s guidance to LEAs to see if it is adequate for appropriate policies and procedures to be in place for compliance with Title I, Part A regulations• Gathers data about LEA needs and designs technical assistance accordinglyFrom: Virginia Department of EducationFederal Program Monitoring 2012-2013 4
Monitoring of Title I, Part A Programs LEA Responsibilities• Assure alignment of teacher preparation, professional development, and instruction with state academic standards• Meet educational needs of at-risk students• Close the achievement gap 5
Monitoring of Title I, Part A Programs LEA Responsibilities - Continued• Involve parents in meaningful ways to assist in educating their children• Assure schools’ accountability in raising achievement for all childrenFrom: Virginia Department of EducationFederal Program Monitoring 2012-2013 6
Monitoring of Title I, Part A Programs Process• LEA prepares for monitoring visit.• DPI Monitoring Team conducts the on-site visit.• LEA receives notification of compliance results.• LEA celebrates and/or takes action steps to become in compliance in areas of concern. 7
Monitoring of Title I, Part A Programs Preparation• Attend DPI Webinar concerning Title I Monitoring• Gather documentation based on the monitoring instruments provided (programmatic and fiscal) – Kathy Williams• Inform Title I Principals and relevant district staff about the monitoring visit – WEEK OF DECEMBER 3, 2012• Meet with Title I Principals to discuss monitoring documentation and interviews – Elementary Cluster – School visits in November 8
Monitoring of Title I, Part A Programs On-site Visit• Brief Opening Meeting – 15 to 20 minutes – LEA Staff – Principals – Superintendent – Assoc. Superintendent – Former Title I Director• DPI Monitoring Team reviews documentation of Stakeholder Involvement; Governance, Administration, and Funding; Program Quality; and Accountability and Reporting.• Usually Two Schools are “Visited” – Any school that has been in improvement in the past – Any new Title I school 9
Monitoring of Title I, Part A Programs Findings• Monitoring Team interviews district personnel, principals, teachers, and parents as appropriate. – Pre K Director – District Homeless Liaison – Leadership / SIP Teams – Principals – Parents (5 – 7) – Community Members• DPI shares compliance findings with district staff.• LEA takes action steps to correct any compliance issues.• Title I Director completes a process check for how to make the next monitoring visit even better• Celebrate! 10
Additional Information• New monitoring rating scale – Met / Not Applicable / Finding – Action Needed• Monitoring team will contact to set final schedule – How many days? – How many consultants? – How much time is needed? – When is the fiscal monitoring review? – Parent Group meeting timeframe? Lunch / Dinner? – School interview time frame?• Substantial evidence – CCIP – Documents – Director Interview – Principal(s) Interview 11
Monitoring of Title I, Part A Programs Desktop Documentation• For Monitoring documents see http://www.ncpublicschools.org/program- monitoring/monitoring/ 12
Monitoring of Title I, Part A Programs Sample Interview Topics1. LEA Plan & Report Card2. School Wide Programs3. Targeted Assistance Schools4. School Improvement5. Parent Involvement6. Qualifications For Teachers and Para7. Private Schools8. Fiscal Requirements 13
Monitoring of Title I, Part A Programs Sample Interview Questions• LEA Staff• School Principal• Teacher• Parent 14
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