Free Web 2.0 Tools to Help
Project Managers
Douglas Tokuno, PMP® douglastokuno@gmail.com

Project Managers, in addition to their soft skills and hard skills
need good support tools to their daily work

But I’m not talking about this kind of project management tools

Even though you already have a PM suite, one of the most
difficult challenges is choosing which support tools are the
best for getting all the job done
Here are some of the many online services you can use to
improve your business operations and team productivity.

Blogs
To improve communication, Project Managers can create a
blog for each project or even a general blog for PMO.
 WordPress – http://www.wordpress.com
 Blogger – http://www.blogger.com

Messaging
Messaging tools are another way to make an efficient
communication with clients, suppliers or partners. It becomes
critical when you work with virtual teams.
 Google Talk – http://www.google.com/talk
 Windows Messenger – http://messenger.live.com
 Skype – http://www.skype.com
 Twitter – http://www.twitter.com

Wiki is very useful to product and project documentation.
The great benefit is the possibility of collaboration between
team members. Some solutions have many options of
features and security.
 Pbwiki – http://pbwiki.com
 Wikispaces – http://www.wikispaces.com
 Wikidot – http://www.wikidot.com
 Wetpaint – http://www.wetpaint.com
Wiki

Social Network
Social networks are becoming more than a simple tool for
making friends. PM can create a network for projects and
involve all the stakeholders.
 Ning – http://www.ning.com
 Wackall – http://wackwall.com

Mind Maps
Mind maps have been used by many PM to brainstorming,
collaborative planning and even documentation.
 Mindmeister – http://www.mindmeister.com
 Mindomo – http://www.mindomo.com
 Mind42 – http://mind42.com

Personal Organization
To organize your daily tasks, one good tip is applying the
practices of GTD (wikipedia:Getting Things Done). There are
many tools to help PM prioritize, control and manage the
execution of his tasks or project’s tasks.
 Todoist – http://todoist.com
 Remember the Milk – http://www.rememberthemilk.com
 Ta-da Lists – http://www.tadalist.com

Google Apps
Google provides many applications in a collaborative way to
improve your productivity. I also recommend take a look at its
Labs.
 Google Docs – http://docs.google.com
 Google Calendar – http://calendar.google.com
 Google Groups – http://groups.google.com
 Google Labs – http://labs.google.com

I don’t represent, sale or have any kind of commercial
interest in presenting these tools
In most cases they are totally free or free with
limitations
It’s just few options that you can use to improve your
productivity

Some issues to consider
#1 – Don’t forget about security and confidentiality of your projects
when using any web based tool
#2 – Research and make a trial before applying to your projects.
Start with a small project
#3 – Read and evaluate the terms and conditions before adopt any
solution

Conclusions
 This list is very short and limited. There are many
other options and categories.
 Even though some services are paid, you can have a
good TCO. Evaluate according to your projects.
 Almost every day, a new web 2.0 service is created.
Research and find the best tool that fits to your need.

®
Douglas Tokuno, PMP
: douglastokuno@gmail.com
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