REALTOR® Association Online Meetings By Doug Devitre e-PRO, ABR®, CRS, GRI, MRE

Live Meeting Characteristics Everyone must be present (quorum) Printed materials for review Discussion of relevant items Audible or written voting Is this the best solution?

Everyone must be present (quorum)

Printed materials for review

Discussion of relevant items

Audible or written voting

Is this the best solution?

Time

Money

Energy

Advantages of Meeting Online Save preparation time No printing documents Digital paper trail Meeting notes Video recording Participate anywhere Chat privately Vote results quickly Automation of attendance Instant evaluation of meetings

Save preparation time

No printing documents

Digital paper trail

Meeting notes

Video recording

Participate anywhere

Chat privately

Vote results quickly

Automation of attendance

Instant evaluation of meetings

Save Preparation Time Automatic email confirmations Automatic email reminders Upload content to email confirmation Ask questions prior to prepare for dialogue

Automatic email confirmations

Automatic email reminders

Upload content to email confirmation

Ask questions prior to prepare for dialogue

Automatic Email Confirmations Attendees receive email from host to register Attendees register online Staff notified immediately by email of registration Confirmation email sent to attendee vCal for Microsoft Outlook

Attendees receive email from host to register

Attendees register online

Staff notified immediately by email of registration

Confirmation email sent to attendee

vCal for Microsoft Outlook

Automatic Email reminders Email sent 7 days prior to meeting Email sent 2 days prior to meeting Email sent 2 hours prior to meeting

Email sent 7 days prior to meeting

Email sent 2 days prior to meeting

Email sent 2 hours prior to meeting

Upload Content to Email Confirmation Minutes from previous meeting Meeting agenda Other documents PDF Word Excel PowerPoint

Minutes from previous meeting

Meeting agenda

Other documents

PDF

Word

Excel

PowerPoint

Prepare for Dialogue What are the major issues? What are the risks? What needs attention most?

What are the major issues?

What are the risks?

What needs attention most?

No Printing Documents Meeting notes sent with email confirmation Updated documents transferred during meeting

Meeting notes sent with email confirmation

Updated documents transferred during meeting

Digital Paper Trail Minutes from previous meeting Meeting agenda Updated documents during meeting Registration spreadsheet How time was used during meeting Digital voice recording

Minutes from previous meeting

Meeting agenda

Updated documents during meeting

Registration spreadsheet

How time was used during meeting

Digital voice recording

Meeting Notes Approval of minutes Old business New business Taking notes during meeting

Approval of minutes

Old business

New business

Taking notes during meeting

Video Recording See who attended Listen to attendees View votes online View minutes of the meeting Video shoot of panelists View chat

See who attended

Listen to attendees

View votes online

View minutes of the meeting

Video shoot of panelists

View chat

Participate Anywhere From the office From home From coffee shop From vacation

From the office

From home

From coffee shop

From vacation

Necessary Equipment Attendees need: Email access High speed internet connection Telephone Toll free Toll in Web cam (optional)

Attendees need:

Email access

High speed internet connection

Telephone

Toll free

Toll in

Web cam (optional)

Chat privately Committee chair with members Member to member Member to committee chair

Committee chair with members

Member to member

Member to committee chair

Vote Results Quickly Motions can be made electronically Votes casted quickly Results displayed immediately

Motions can be made electronically

Votes casted quickly

Results displayed immediately

Automation of Attendance Members sign up online or from email Roster exported to a .CSV file Tell when member arrived/left meeting

Members sign up online or from email

Roster exported to a .CSV file

Tell when member arrived/left meeting

Instant Evaluation of Meetings Ask attendees how meeting went Ask for suggestion prior to ending meeting Calculate member participation

Ask attendees how meeting went

Ask for suggestion prior to ending meeting

Calculate member participation

Disadvantages of Meeting Online Cost of hosting No body language Inexperience of using platform System error vs. user error Distractions

Cost of hosting

No body language

Inexperience of using platform

System error vs. user error

Distractions

More information on Budgeting for online meetings Education using webinar platforms Online events Online speaker showcase Online idea sharing To be continued…

Budgeting for online meetings

Education using webinar platforms

Online events

Online speaker showcase

Online idea sharing

To be continued…

www.DougDevitreDelivers.com For more information about online meetings