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Slideshow for the Libraries in the Cloud ALA preconference workshop, June 22, 2012.

Slideshow for the Libraries in the Cloud ALA preconference workshop, June 22, 2012.

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  • School Libraries and Cloud Computing: Roles and PossibilitiesDiscover how libraries can benefit by moving to the cloud and what role librarians can play when staff and student applications become hosted. The session discusses the implication of hosted computer applications and resources on school library programs and the role of the school librarian. What are the advantages of moving to a "hosted" school library catalog and circulation system? How can school librarians themselve take advantage of GoogleApps and similar cloud-based productivity tools? And what roles can the school librarian play when a school adopts a program like GoogleApps for Education?Introduction (10 minutes) What is "cloud computing" and what are its advantages? What are some common examples of cloud computing in today's schools and libraries?Cloud-based library applications (10 minutes) Examples of current "web-based" applications currently being used including hosted library cat/circ systems, book discussion sites, and scheduling software.How librarians can use GoogleApps for Education (10 minutes) Concrete examples and templates of how librarians use GoogleApps to administer their programs.Examining the role of the librarian in a district-wide implementation of GoogleApps for Education (15 minutes) Seven things librarians have done in the Mankato Schools to help assure a successful roll out of Apps for all staff and students.Discussion and ideas (10 minutes)Resources:"School Libraries and Cloud Computing: Roles and Possibilities" LMC, May/June 2011“Computing in the Clouds” Leading & Learning, Dec/Jan 2009/10.7 Opportunities: GoogleApps and School Librarians, Blue Skunk Blog, August 17, 2010Schwander. Mary. Google in the Library. https://sites.google.com/site/schwanderlms/home/google-docs
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • When the title is "The 5 Reasons You Shouldn't Pick Your Nose - And the 3 Surprising Reasons You Should," the time-pressed know that once eight reasons have been given, they can move on. In order to have this impact, I'd not go above 12 in the title. Who'd read the "137 Reasons Why ..." for anything?
  • Through much of history, numbers (3, 7 and 12 especially) have connotations of power. Think of the 3 Wishes, the 7 Samurai, or the 12 Days of Christmas. Don't just use numbers - use the really good numbers. A "Top 10" list just sounds better than a "Top 9" or "Top 11" list. Why is that?
  • If I write the "7 Best Reasons You Should Read This Blog," there is an unstated but powerful implication that there are so many good reasons for the argument that I had to actually narrow the choices. Rather than try to fabricate the last couple as is usually the case.
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • Lotus Notes
  • Kaplan, Jeffrey "Five Myths About SaaS" CIO, March 23, 2009http://www.cio.com/article/486091/Five_Myths_About_SaaS?
  • http://www.google.com/appsstatus#hl=en&v=status&ts=1319463236240
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • What are some cloud-based library applications?How can librarians take advantage of GoogleApps for Education?What’s the librarian’s role in a district-wide implementation of GoogleApps?Discussion and ideas
  • School Libraries and Cloud Computing: Roles and PossibilitiesDiscover how libraries can benefit by moving to the cloud and what role librarians can play when staff and student applications become hosted. The session discusses the implication of hosted computer applications and resources on school library programs and the role of the school librarian. What are the advantages of moving to a "hosted" school library catalog and circulation system? How can school librarians themselve take advantage of GoogleApps and similar cloud-based productivity tools? And what roles can the school librarian play when a school adopts a program like GoogleApps for Education?Introduction (10 minutes) What is "cloud computing" and what are its advantages? What are some common examples of cloud computing in today's schools and libraries?Cloud-based library applications (10 minutes) Examples of current "web-based" applications currently being used including hosted library cat/circ systems, book discussion sites, and scheduling software.How librarians can use GoogleApps for Education (10 minutes) Concrete examples and templates of how librarians use GoogleApps to administer their programs.Examining the role of the librarian in a district-wide implementation of GoogleApps for Education (15 minutes) Seven things librarians have done in the Mankato Schools to help assure a successful roll out of Apps for all staff and students.Discussion and ideas (10 minutes)Resources:"School Libraries and Cloud Computing: Roles and Possibilities" LMC, May/June 2011“Computing in the Clouds” Leading & Learning, Dec/Jan 2009/10.7 Opportunities: GoogleApps and School Librarians, Blue Skunk Blog, August 17, 2010Schwander. Mary. Google in the Library. https://sites.google.com/site/schwanderlms/home/google-docs
  • Transcript

    • 1. Libraries in the cloudDoug JohnsonALA Annual ConferenceJune 22, 2012
    • 2. Before
    • 3. dougjohnson.wikispaces.com
    • 4. Where are we going?Libraries and What isGoogleApps cloud computing? What is the librarian’s role in How can implementation? libraries use the Transparency cloud?
    • 5. Where are we going? 7 practical applications and small group work
    • 6. 3 Reasons for Numbered Lists
    • 7. 1. The information is finite"The 5 Reasons You ShouldntPick Your Nose –And the 3 Surprising ReasonsYou Should"137 Reasons Why…
    • 8. 2. Numbers are mystical.8 deadly sins? 11 deadly sins?
    • 9. 3.Selectiveness is implied 10 Reasons to Read the Blue Skunk Blog Subtext: There are a lot more reasons.
    • 10. Where are we going? What is cloud computing?
    • 11. Are you already in the cloud? Sit down if…
    • 12. Where are your data & apps? Internet CloudPC PC Terminal Terminal PC Mainframe Terminal
    • 13. Advantages
    • 14. Less… – Technical support – Management – Hardware/software – Powerful computers – Printing Advantages
    • 15. Cost savings (GoogleDocs)7200 students, 800 professional staff, 3000 supported Over 5 yearscomputers in useNo internal mailserver and mail back-up costs (hardware, $12,000software, maintenance).No student/staff document file server costs (hardware, $84,000software, maintenance).Less need to upgrade computer OSs since apps are browser- $150,000based.Less printing -paper, copiers, toner, printer salaries, etc. 20% $400,000reductionLess need for commercial productivity tools like $100,000Ability to use lower powered computers $1,000,000Reduction in tech support costs. $250,000 ($50,000 position eliminated)5 year savings $2,000,000
    • 16. Cost savings (GoogleDocs)• Less tangible savings in Priceless!time, portable storage/transportdevices, mailing hard copydocuments.•Indirect savings to users.•More work out of staff memberswhen they are able to convenientlywork from home.
    • 17. Ubiquitous access tofiles and applications Advantages
    • 18. No compatibility issues Advantages
    • 19. Advantages Collaborative “mindset” shift
    • 20. Advantages Other advantages – discuss…
    • 21. Concerns Long term viability (too good to be true!)
    • 22. ConcernsNeededinfrastructure
    • 23. Concerns Security – Privacy - ControlWhere is my data the safest?Where is my $$$ the safest?
    • 24. C
    • 25. Google Apps Education:Google does not own your dataGoogle does not share your dataKeep your data as long as you wantRemove your data when you askEnable you to take your data elsewhere
    • 26. CIO magazine:Although service disruptions experienced by Google get plenty of attention, those types of incidents dont happen very often, and they dont last as long as many enterprise outages. And there hasnt been a major compromise of a SaaS operation reported yet, even as we continue to read regular accounts of security breaches in traditional IT environments.
    • 27. ConcernsThe age thing
    • 28. Personalvs. institutional
    • 29. Concerns/disadvantages Other concerns – discuss…
    • 30. 7 Cloud-based apps for everyone
    • 31. 7 Cloud-based apps for everyone2. File storage
    • 32. 7 Cloud-based apps for everyone3. Productivity tools
    • 33. 7 Cloud-based apps for everyone4. Wikis
    • 34. 7 Cloud-based apps for everyone5. Multimedia sharing
    • 35. 7 Cloud-based apps for everyone6. Photo sharing
    • 36. 7 Cloud-based apps for everyone1. E-mail, calendars, and contacts
    • 37. 7 Cloud-based apps for everyone7. Meeting scheduling
    • 38. Your turn• At your table, discuss and recommend the top three cloud-based applications everyone should have.• Add to GoSoapBox• Defend your top choice
    • 39. Where are we going? What is cloud computing? How can libraries use the cloud?
    • 40. Manifestations: for libraries Is your library already in the cloud? 7 library applications
    • 41. Manifestations: for libraries 1. Hosted library systems
    • 42. Manifestations: for libraries 2. “Social” book sites
    • 43. Manifestations: for libraries 3. Online e-books
    • 44. E-book?What do you mean? • E-books (files)
    • 45. E-book?What do you mean? • E-books (files) • E-book readers (devices)
    • 46. E-book?What do you mean? • E-books (files) • E-book readers (devices) • E-book reader apps (software)
    • 47. E-book?What do you mean? • E-books (files) • E-book readers (devices) • E-book reader apps (software) • E-book apps (self-contained programs)
    • 48. E-book?What do you mean? • E-books (files) • E-book readers (devices) • E-book reader apps • E-book apps • Web-based e-books
    • 49. There are books and there are books … Long termSnippetVarying need for continuous access
    • 50. Manifestations: for libraries 4. Online calendars and schedules
    • 51. Manifestations: for libraries 5. Facebook fan pages
    • 52. Manifestations: for libraries 6. Wikis - Pathfinders - Student research tools - Guides - Procedures - And…
    • 53. Manifestations: for libraries 7. CMS (Moodle)
    • 54. Your turn• At your table, discuss and recommend the top three cloud-based applications every library can use.• Add to GoSoapBox• Defend your top choice
    • 55. Where are we going?Libraries and What isGoogleApps cloud computing? How can librariesuse t he cloud?
    • 56. GoogleApps
    • 57. Roll-out of GoogleApps• Short time span – started planning in fall, deployed in December 2009• K-12 student access, Fall 2010• Good support materials from Google• Information to staff – E-mail address did not change – Advantages – Ease of use
    • 58. If my 77 year old mother can use Gmail…
    • 59. E-mail serves as portal
    • 60. Google Our wiki F2F SupportAtomicLearning
    • 61. Be certifiable
    • 62. We provide to staff AND students• Mail, calendars, Groups• Docs• Sites• iGoogle• Maps• Video• Photo storage (Picasa)
    • 63. Are YOU using GoogleApps in yourlibrary?
    • 64. Librarians use 1. E-mail and Groups
    • 65. Librarians use2. Shared calendars - Self-scheduling labs - Embedded
    • 66. Librarians use3. Collaborative writing- PLC work - Curriculum writing - Pathfinders and guides
    • 67. Librarians use4. Forms - Surveys - Material requests - Quizzes (Flubaroo)
    • 68. Librarians useForms for - Surveys - Material requests
    • 69. Self-correctingquizzes
    • 70. Librarians use5. Personal YouTube Channels
    • 71. Librarians use6. To teach IL/IT units
    • 72. Librarians use 7. Templates
    • 73. Your turn• At your table, discuss and recommend the top three roles librarians can play in implementing new technologies.• Add to GoSoapBox• Defend your top choice
    • 74. Where are we going?Libraries and What isGoogleApps cloud computing? What is the librarian’s role in How can implementation? libraries use the cloud?
    • 75. Never let a crisis go to waste
    • 76. The librarian’scloudy role1. Staff development2. Onsite support for students/staff3. Online learning support4. Information gathering tools5. Communications modeling6. Collaborative planning7. Policy input
    • 77. We are models To our staff To our admins To our students
    • 78. Your turn• At your table, discuss and recommend the top three cloud-based applications everyone should have.• Add to GoSoapBox• Defend your top choice
    • 79. Where are we going?Libraries and What isGoogleApps cloud computing? What is the librarian’s role in How can implementation? libraries use the Transparency cloud?
    • 80. Librarians are viewed with suspicion!
    • 81. What does the librarian do all day?
    • 82. Transparency… in a social context implies openness, communicati on, and accountability
    • 83. Transparency rulesEffectiveorganizationsembracetransparency.
    • 84. Transparency rulesThe first reason thattransparency rules is that it’sgoing to, whether we like it ornot. Easy access to informationmeans that the public’s appetitefor accountability cannot bethwarted.
    • 85. Transparency rules• The second reason it rules is that transparency is a good thing; in fact, it is essential to success. — to keep information private or to refuse even to collect it—are neither acceptable nor useful.
    • 86. Transparency rulesKnowing that transparency isboth inevitable and desirablefor successful organizationsmakes it far less threatening.
    • 87. Transparency rulesFullan: Organization level Johnson: Library level
    • 88. About what do you need to be transparent What tools can you use to accomplish this?
    • 89. Put it online…1. Put your schedule online2. Put your budget online3. Put your newsletter online4. Put your goals and objectives online5. Put your policies, rules and guidelines online6. Put your advisory committee minutes online7. Put surveys and polls online
    • 90. What does the librarian do all day?How does the librarian manage toget it all done?
    • 91. Where were we?Libraries and What isGoogleApps cloud computing? What is the librarian’s role in How can implementation? libraries use the Transparency cloud?
    • 92. We ain’t seen nothing yet!The bear story
    • 93. Libraries in the cloudDoug Johnsonwww.doug-johnson.com

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