Contents(1) Introduction(2) Need of the system(3) Requirements Specification document   1.   Introduction   2.   Overall d...
• INTRODUCTION    Importance of Education and LearningEducation of any kind is necessary for man to develop socially and ...
and issue results online.There are advantages and disadvantages in online examinations. The main advantage isthat it can b...
The system is consisting of a web server with a database facility. This server isconfigured with proper security measures....
an examination process are. Ignoring the efforts of the examinees, there are threemajor components of effort required to a...
available to have a web server facilityOption 1 -Having an in-house web serverIn this system the web server and database m...
Under this setup the developers upload locally developed server scripts to the webserver through internet and set up the d...
•   REQUIRMENTS SPECIFICATION DOCUMENT1. Introduction  1.1 PurposeThis Software Requirements Specification provides a comp...
IIS                                          Internet Information ServicesMCQs                                         Mul...
2. The Overall Description  2.1 Product PerspectiveThe Online Examination System is a web based application. The system ca...
o     Applicants (Candidates) apply for the exam online or through other medium   o     After evaluating the applications ...
7. A discussion board - so that the students can discuss problems that challenge       them.   8. Faculty can also upload ...
development environment will be Visual Studio 2008. Along with this the inbuiltMicrosoft IIS server will be used in the pr...
3. System Features3.1 Basic Features   •          Type of Questions:Questions can be multiple choice, true/false, short an...
•   Resume incomplete exams (exams that you have saved previously-only practice       tests)   •   Practice Tests   Youll ...
4. Requirements4.1 User InterfaceThe external user interface forms are designed using standard tools available inMicrosoft...
5. Non-Functional Requirements: 5.1. Performance Requirements  •   Should be capable of giving access to concurrent      u...
5.4. Software Quality Attributes   Availability:   The system should be available 24/7.It should always provide real time ...
• EXISTING SYSTEMSThere are many online examination systems available in the market today. In this part ofthe report we wi...
EXAM 9 Products:Web based exam software modules for educators. They are used to set up multiplechoice tests for set time p...
• ADVANTAGESProposed system offers a number of new features and advancements over the existingones. They are described bri...
Performance analysis   Do not provide any support     Helps in judging the                       to judge students appeari...
• REFERENCESThe various websites that have been used as a source of help in forming the report are:www.ieeexplore.ieee.org...
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Report On Online Exam System

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A project report on Online exam system. defines a detail design on making the exam system in India flexible and transparent today. This report is combined effort of Dolly Gujarathi and Priyanka Gosai.

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Transcript of "Report On Online Exam System"

  1. 1. Contents(1) Introduction(2) Need of the system(3) Requirements Specification document 1. Introduction 2. Overall description 3. System Features 4. Requirements 5. Non-Functional Requirements(4) Existing systems(5) Advantages over the same(6) Time-Line chart(7) Preferences
  2. 2. • INTRODUCTION  Importance of Education and LearningEducation of any kind is necessary for man to develop socially and intellectually.Everyday we learn something new. An education should be rooted to culture andcommitted to progress.Each of us has a social personality that is different from everyone else, we also have alearning personality that is different from everyone else. Our learning personality is thecombination of natural talent, personal interest, current opportunity, socialenvironment, character, motivation and how the brain processes information.In today’s world this learning capability is judged by means of examinations.Examinations are every important in judging one’s personality. Thus, the need of examstoday in universities, schools, colleges and even companies for recruitment purposes.The general paper-pen tests/exams are now slowly being replaced by the onlineinternet based testing system.Examinations are part of the learning process – An element in assessment – Stimulus to order thoughts – Helps to think under pressure – Satisfaction of knowing that studies are done – Helps in judging one’s capabilities for career options in future  What are Online Examinations?Online examinations, sometimes referred as e-examinations, are the examinationsconducted through the internet or in an intranet (if within the Organization) for aremote candidate (s). Most of the examinations issue results as the candidate finish theexamination, when there is an answer processing module also included with the system.Candidate is given a limited time to answer the questions and after the time expiry theanswer paper is disabled automatically and answers is sent to the examiner. Theexaminer will evaluate answers, either through automated process or manually and theresults will be sent to the candidate through email or made available in the web site.Today many organizations are conducting online examinations world wide successfully 2
  3. 3. and issue results online.There are advantages and disadvantages in online examinations. The main advantage isthat it can be conducted for remote candidates and evaluation of answers can be fullyautomated for MCQ questions and other essay type questions can be evaluatedmanually or through automated system, depending on the nature of the question s andthe requirements. Also online examinations can be conducted at any time and doe s notincur higher cost as traditional exam scenario as there is no paper work involved(eg:printing exam papers, prepare paper admissions etc) , there is no invigilators, also noneed of arrangement of exam centers. When comparing with traditional exam scenariothe cost for an online examination will be almost zero after the online exam system isestablishment and if maintenance cost is not considered.The disadvantage of the e-examination is the inability of invigilating. There aremethodologies used in these examinations, when registering candidates andpresentation of questions, so that to test candidates knowledge and skills. Howeverwith a limited time, candidate cannot be completely tested with his skill-test.  The proposed systemThis solution will provide assistance in creating, conducting and evaluatingexaminations. Large organizations will be able to have a centralized database ofquestions, from which the tests will be prepared. Internet will be used as a media fordisseminating and conducting tests, thus maintaining a uniform pattern for all theexaminees throughout the organization.The task of maintaining the record of scores and the tests for which a particularcandidate has appeared will be done by the portal. The progress reports can be printedat any point of time by just providing the necessary details of a candidate.The solution can also be used by faculty members to create question papers. They canprovide a question bank consisting of questions of varied difficulty levels. Numeroussets of distinct question papers can then be printed, consisting of all type of questions inequal proportion. The same can be put to use in corporate organizations anduniversities or colleges.For schools, colleges, universities managing the examination have never been easy. Nowschool teachers and college/university professors can manage question papers veryeasily.This system aims to be a powerful tool for eLearning and online education. You cancreate quiz, question bank, certification examination questions in any language. Usefulfor school, college, university, teachers and professors for managing question papersand examinations. Recruiting agencies, companies can use it for candidates skillsevaluation by conducting online test. It is very useful for parents in the academicdevelopment of kids to improve their educational skills. 3
  4. 4. The system is consisting of a web server with a database facility. This server isconfigured with proper security measures. Clients (candidates) can connect through theinternet with a web browser (eg: Internet Explorer, Mozilla Firefox etc) to the server andtake the exam. Examiners too can connect to the server through the internet or throughthe intranet for setup papers and to do other related tasks. • NEED: Theory about examinations and why the need for online exams:The traditional approach to measuring a persons level of knowledge in a topic has beenthe examination. These days there is often more emphasis on "internal" assessments,which may consist of assignments and projects given out by the teacher and thenmarked or assessed by the same teacher.Examinations have the advantages of: • Confidence that a large number of students are all being assessed equally. • Reduced opportunity for cheating. • Less marking work, where an entire year’s assessment can be made based on the output of students over a 2 or 3 hour period.This solution will provide assistance in creating, conducting and evaluatingexaminations. Large organizations will be able to have a centralized database ofquestions, from which the tests will be prepared. Internet will be used as a media fordisseminating and conducting tests, thus maintaining a uniform pattern for all theexaminees throughout the organization.The task of maintaining the record of scores and the tests for which a particularcandidate has appeared will be done by the portal. The progress reports can be printedat any point of time by just providing the necessary details of a candidate.The solution can also be used by faculty members to create question papers. They canprovide a question bank consisting of questions of varied difficulty levels. Numeroussets of distinct question papers can then be printed, consisting of all type of questions inequal proportion. The same can be put to use in corporate organizations anduniversities or colleges.The Internet creates opportunities for making examinations both more reliable andcheaper than they are already. To see why, we need to look at what the components of 4
  5. 5. an examination process are. Ignoring the efforts of the examinees, there are threemajor components of effort required to administer an examination: 1. Create the examination, and keep the contents secure until the examination starts. 2. Supervise the examination – supervise the entry of students into the examination environment, identify them if necessary, ensure that they do not have prohibited materials or communication devices, make sure they do not communicate with each other, and collect the examination papers at the end of the examination period. 3. Mark the examinations.Using computer technology, it should be possible to streamline these three phases, andalso disconnect them from each other.Also, online examination system offers the following features that throw light on itsneed today: A) ReliabilityAn examination result is only useful if it can be trusted. If a potential employer judges apotential employee on the basis of an examination result, the employer needs to trustthe creation process, the supervision process and the marking process.Where these are separated from each other, the examination result must explicitlyshow the parties responsible for each component of the process, i.e. who created theexamination, who supervised it and who marked it (or, if it was marked automatically,what algorithm was used to mark it). Anyone judging the reliability of a result must takeinto account all identified responsible parties. B) User detailsThe software maintains the details for each student as well as provides a facility forediting the student details if required. There is Password based access for IndividualAnswer Sheet, General Mark Lists and Trends Graphs.Functioning of the Online Examination System:The system is consisting of a web server with a database facility. This server isconfigured with proper security measures. Clients (candidates) can connect through theinternet with a web browser (eg: Internet Explorer, Mozilla Firefox etc) to the server andtake the exam. Examiners too can connect to the server through the internet or throughthe intranet for setup papers and to do other related tasks. There are two options 5
  6. 6. available to have a web server facilityOption 1 -Having an in-house web serverIn this system the web server and database management system is installed formanagement of databases, these databases could be Candidates database, Questionsdatabase and if the automated evaluation is carried out a separate database forevaluation purposes. The web server can be on windows platform which uses MicrosoftWindows Server with Internet Information System (IIS) as the web server software. Thecost factor involved in this implementation is higher as the software and the requiredlicenses have to be purchased. If an open source software such as Linux Server is usedthe software cost will be zero as these software available freely with unlimited licenses.The other advantage of using open source software is the higher system security andbetter performance than the MS Windows systems. Therefore if this option is selected ,usage of open source software (such as Linux) is highly recommended.Option2-Obtain web hosting facility with server side programming and databasefacility from a web hosting service provider. 6
  7. 7. Under this setup the developers upload locally developed server scripts to the webserver through internet and set up the databases remotely with the obtained serverfacility and there is no system administration involved. 7
  8. 8. • REQUIRMENTS SPECIFICATION DOCUMENT1. Introduction 1.1 PurposeThis Software Requirements Specification provides a complete description of all thefeatures of the Online Examination System. It emphasizes on the essential specificationsthat are to be kept in mind while designing and implementing the system.The expected audience of this document is the faculty of MPSTME, NMIMS Universityand document evaluation members, and the developer. It will also serve as a referencefor students. 1.2 ScopeThis system will help in making the tedious task of conducting examinations a lot easier.The proposed system takes advantage of the advances made in IT to provide large-scalequalitative and quantitative improvements. The system envisaged, involves applicationsoftware development, setting-up of hardware at a Central Examination Centre (CEC)and Designated Examination Centres (DEC). In general, scope of this project is verybroad in terms of other manually taking exams. 1.3 Definitions, Acronyms, and AbbreviationsAbbreviation DefinitionNMIMS Narsee Monjee Institute of Management StudiesMPSTME Mukesh Patel School of Technology Management and EngineeringMS MicrosoftSQL Structured Query Language 8
  9. 9. IIS Internet Information ServicesMCQs Multiple Choice QuestionsVC# Visual C# 1.4 OverviewThe remainder of this document consists of three chapters, the first providing a fulldescription of the project. It lists all the functions performed by the system. Thefollowing chapter gives the user interface requirements for the system. The final chapterconcerns details of the non-functional requirements, such as performance and securityrequirements, for the software developers’ assistance. These three sections are cross-referenced by topic; to increase understanding by both groups involved. 1.5 Referenceswww.ieeexplore.ieee.orgwww.infosolutionsgoa.comwww.1729.com/blogwww.intowebtraining.comwww.scribd.com 9
  10. 10. 2. The Overall Description 2.1 Product PerspectiveThe Online Examination System is a web based application. The system can be modifiedand customized to suit the need of any Educational Institutions, Primary andSecondary Schools, Colleges, Professional and Vocational Institutes, Universities orTraining Academies. This software is particularly suited to conduct competitive examslike recruitment exams and Common Entrance Tests (CET) of various states as it will savevaluable time spent on assessing the answer books and the results can be obtainedimmediately. This system software offers the following: • Fully automated web based examination software • Register students online • Automated test creation / randomized questions • Centralized administrator controls • All the features are customizableHow the software (system) works:The software maintains the details for each student as well as provides a facility forediting the student details if required. There is Password based access for IndividualAnswer Sheet, General Mark Lists and Trends Graphs. Authentication is provided ViaSessions and the password is stored in encrypted form (MD5 hash) in the database.A brief description of how the system works: 10
  11. 11. o Applicants (Candidates) apply for the exam online or through other medium o After evaluating the applications admissions are sent to the accepted candidates o Candidates register and take the exam and submit the answers. o After evaluating answers examiner issues result. The product (system) aims at reducing costs associated with conducting exams over a period of time and achieving total automation of examination system- related tasks like registration, publication of results, which leads to a very high degree of system efficiency.2.2 Product Features Some basic facilities provided by the system are listed below. They will be discussed further in greater detail. Few of them are: 1. In built Question database for exam questions 2. Access anywhere, anytime Application 3. Exam Format intuitive and easy to navigate. 4. Administrators load the questions into the database 5. Examinations are generated automatically as per student selections 6. Exams and questions can be edited, deleted, and re-used anytime 11
  12. 12. 7. A discussion board - so that the students can discuss problems that challenge them. 8. Faculty can also upload required study material and references for test takers. 9. The administrator maintains a blog which gives regular updates of new study material uploaded, practice tests available and test dates for test takers. 10. Communities or groups can be formed for specific organizations. 11. The results can be viewed online and printed. 12. Trends Graph showing the number of students which have passed individual subjects. 13. Trends Graph showing the number of students which have passed topic wise of each subject. 14. Trends Graph showing the number of students which have passed topic wise in each subject at the midterm as well as final exams. 15. A variety of analysis options based on different parameters or combinations of different parameters for faculty/examiners conducting the test. 16. Add answers hints 2.3 User Characteristics The users of this system are precisely students and teachers. Students need to to know how to access internet and make their profiles with the system. Teachers need to possess a good skill of certain languages that have to be used while uploading of questions etc. overall users of this system do not need to have a very high technical know-how. The teachers also need to identify the need to upload study material and practise tests. The assessment which can be done in various forms reqiures understanding of basic mathematical functions and graphs. This system is user-friendly.2.4 Operating EnvironmentThe software will be a web-based application, meaning it runs from a browser. Theproduct should be able to be run from a remote client machine with an Internetconnection. This decision is made depending on where the data file is stored. If it isstored locally, then the program will run on the local machine. The external interfacewith be through the browser, through ASP.Net version 3.5 HTML and VC#, Ajax alongwith some JavaScript.The hardware running the software will be Pentium 4 2.4 GHz, running Windows Vistaor later using SQL Server 2008 Express Edition as the Database system and the 12
  13. 13. development environment will be Visual Studio 2008. Along with this the inbuiltMicrosoft IIS server will be used in the process.2.5 Design and Implementation Constraints • The system will not contain any audio component to enable the visually impaired to use the product. • The medium of instruction will be English only. • The internet connection used by the organization should have a speed of 1 Gbps or higher as the navigation between questions would be done in acceptable time limits.2.6 User DocumentationAn online product guide and sitemap will be embedded in the product website.2.7 Assumptions and DependenciesAll the software and hardware products mentioned are assumed to be available withthe developers. To fulfill server space constraints any freely available format converterscould be used. 13
  14. 14. 3. System Features3.1 Basic Features • Type of Questions:Questions can be multiple choice, true/false, short answer (fill in the blank), multipleanswer (checkboxes), and essay. • Exams can be timed or untimed. i. Exams can be turned on or off and have a date range for each exam. ii. The system can automatically create exams by randomly choosing questions from your exam question database. iii. The system will randomly order the questions for each student. • The total number of questions can vary from paper to paper.Answers processed and marks awarded Instantly. Results can be viewed immediatelyupon Submission. Generation of Individual Answer Sheets, General Mark Lists Summary(Total marks Obtained) as well as Detailed (Topic Wise marks Obtained). • The topics in the detailed General Mark List can be specified by you along with the minimum pass marks for the subject. • Can include pictures, graphics and flash (swf) files in the questions of the Online examination. • The computerized examination system has a facility to Add students details, View Student List as well as Edit student details. The Student details that you wish to store in the database can be specified by you. • The Customized Online examination system has a password based authentication system for students as well as System Administrator. The passwords are encrypted and stored in SQL Server database. • The System Administrator as well the Student can change their own passwords. In addition the administrator can edit all details of the student. • Trends Graphs Included i. Trends Graph showing the number of students which have passed individual subjects . ii. Trends Graph showing the number of students which have passed topic wise of each subject. iii. The system should be capable of generate statistical data for examiner -Number of registered candidates -Number of Candidates on exam at the moment -Number of questions answered by the candidates etc. • Quick random exam (pulls randomly from subject areas). • Sort questions by key word. 14
  15. 15. • Resume incomplete exams (exams that you have saved previously-only practice tests) • Practice Tests Youll have the option of simply providing a large bank of practice test questions that users can practice with, or to provide a tutorial area as well, making your product a full test prep "course" as opposed to a bank of practice questions. • Exam Simulators In addition to our unique practice exam screens which encourage the learning of the material, we can add a "simulated mode" which looks, feels and operates exactly like the actual exam so that users can practice not only taking questions, but practice taking exams in a realistic exam environment as well. Exams and questions can be edited, deleted, and re-used anytime • Discussion Blog: In case the student has a question regarding the problem he is attempting, he has an option on posting it on the discussion board. The discussion board is a feature that is specially built in for the convenience of students and to do away with the inherent disadvantages on-line courses. The students can post their doubts and questions online on the discussion boards and the faculty can log-in through the admin to answer them. • Results: Students and instructors get instant results via e-mail. Results can also be printed as soon as the test finishes. • Color Code for Question Status: i. Orange : Question seen but no any action (Review & Confirm) ii. Gray : Not seen questions iii. Green : Confirmed Answer • Alerts: Reminders are set to alert examinee 10 minutes before time expiry.3.2 Advanced Features • The examiner who uploads the questions gets an option of specifying whether the questions can be used for practice tests or not. • The candidate should be able to register online for the examination online after accepting the application(Optional) • The system should be capable of issuing online-admission cards(index numbers/ or passwords) for exam entry.(Optional) • A separate administrator/moderator to be set up for the communities made by organizations.(Optional) 15
  16. 16. 4. Requirements4.1 User InterfaceThe external user interface forms are designed using standard tools available inMicrosoft Visual Studio 2008 Professional Edition. Some interfaces may also containMacromedia Flash components. Error messages will be displayed in message boxes.4.2 Hardware Requirements Hardware requirements for the system to work are: • CPU : Any CPU which can be in the form of external (CPU for PC) or internal (for laptops) • Monitor: any monitor which is capable of displaying the signals sent by the computer • Keyboard: A standard QWERTY keyboard for data entering. • Mouse: Any standard mouse • Printer: Any printer it could be Laser printer, Inkjet Printer or even a Dot- matrix printer will work fine for the software4.3 Software Requirments Software requirements for the system to work are: • Microsoft Windows (95, 98, ME, NT, XP or Vista): The software will work on any of the Microsoft Windows OS. • ASP.Net4.4 Communications Requirments Communication Requirements for the system to work are: • Web Browsers: Internet Explorer (7, 8), Mozilla Firefox, Safari, Opera. • SMTP server • LAN Connection 16
  17. 17. 5. Non-Functional Requirements: 5.1. Performance Requirements • Should be capable of giving access to concurrent users without degrading the system performance and accept answers. • Sessions of each candidate should be synchronized with server and duration calculations should be done according to the server time.5.2. Safety Requirements • The system should be designed in as a secured system applying safety measures • Special exception handling mechanism should be in place to avoid system errors. • In case of scenarios where data integrity can be compromised, measures should be taken to ensure that all changes are made before system is shut down. 5.3. Security Requirements • Only registered students are able to access a test. • The test can be made available on specific dates. • The test can be made available at specific times. • The number of times students access tests can be set. • The login time per student is available. • Logoff time per student is available. • The online examination system can limit logins to a specific subnet. • The system should be synchronized with the server time and should be capable of disable answer sheet automatically after time out 17
  18. 18. 5.4. Software Quality Attributes Availability: The system should be available 24/7.It should always provide real time information. Reliability: The system should be robust enough to have a high degree of fault tolerance. The system should not crash and should identify the invalid input and produce a suitable error message. It should be able to recover from hardware failures, power failures and other natural catastrophes and rollback the databases to their most recent valid state. Usability: The system should provide an easy-to-use graphical interface similar so that the users do not have to learn a new style of interaction. The web interface should be intuitive and easily navigable Users should be able to understand the menu and options provided by the system. Any notification or error messages generated, should be clear, succinct, polite and free of jargon. Integrity: Only system administrator has the right to change system parameters, such as pricing policy etc. The system should be secure and must use encryption to protect the databases. Users need to be authenticated before having access to any personal data. 18
  19. 19. • EXISTING SYSTEMSThere are many online examination systems available in the market today. In this part ofthe report we will briefly describe the existing systems and undermine the features ofthe proposed system. These features are the improvements or advantages of ourproposed system over the existing systems.Sify-itest, Exam-Pro Software, Exam 9 products, iSummation Technologies and manymore are the widely used online examination soft wares today.Overview of existing systems:Among the many systems available we see the following ones to understand basicfeatures offered by all the available systems and compare with the proposed system.EXAM-SOFTWARE TEST ENGINE:Exam Software is a Test Management Software to create and conduct computer basedonline examination.Useful for school, college, university, teachers and professors for managing questionpapers and examinations. Recruiting agencies, companies can use it for candidates skillsevaluation by conducting online test.Features:  Exam Software is ideal for candidates appearing for competitive exams where they have to take multiple choice question papers.  Exam Software is also useful for parents to keep track of their kids performance with no efforts. Teachers can use this software to conduct examination.  Exam Software provides Print utility to print the question paper as per your requirement.  Exam Software provides Import utility to import the data from flat text files into exam (.exm) format.  Exam Software provides Merge utility to merge the questions from different exam (.exm) files.  Gives the facility of printing reports after each test to validate the performance. 19
  20. 20. EXAM 9 Products:Web based exam software modules for educators. They are used to set up multiplechoice tests for set time periods that when submitted are automatically corrected andthe results logged beside the students or trainees reference number.Features:  Exam parameters remain fully editable and results are viewed in tabular and graphic formats.  Questions are presented in a random sequence. Composite exams can be created that take questions from different exams in a class.  A history is maintained of how often questions are answered right, wrong or skipped.. 20
  21. 21. • ADVANTAGESProposed system offers a number of new features and advancements over the existingones. They are described briefly below:Introduction of multimedia – The proposed Online Examination System supportsmultimedia files such as images, photos, graphs etc which can be used while formingvarious types of questions.Discussion forums – Users can share their feedback and view points with the systemadministrators. Any further improvements suggested will be invited and discussedopenly. Introduction of blogs make students and faculty also to stay in touch and shareuseful information. Regular updates of various tests and exams are made availablethrough this feature to the students. This helps in keeping track of exam dates.Learning material – The system also offers a feature where one can view and reviserequired subject notes before appearing for the test. Course material allocated subjectwise is made available at the site. A ‘ready reckoner’ kind of document is freelyaccessible to students. Teachers here upload various required documents per test.Specified documents can be presentations, notes, e-books, pdfs, research papers,articles etc pertaining required information.Analysis of performance – The system has the facility that analyses every student’sperformance and gives a report to the teacher. Weak students and bright students canbe distinguished based on the level of answering of the students. Question types arethus segregated in such a format that differentiates between easy to medium to toughlevel type of questions. This feature helps in analyzing every student’s intelligence.The following table helps in distinguishing various features of the existing and proposedsystems:FEATURES EXSITING SYSTEMS PROPOSED SYSTEMDiscussion Forums Not available Available(blogs, communities,feedbacks)Multimedia file support Available with number of Supported entirely(images- bmp, jpeg, etc) constraintsLearning Material Not available Available(notes, presentations, e-books) 21
  22. 22. Performance analysis Do not provide any support Helps in judging the to judge students appearing performance. Useful for the for the tests. teachers for categorizing studentsPractice tests Not given by all the available Freely available to all the soft wares in the market. If users who login. made available it comes with some prescribed cost 22
  23. 23. • REFERENCESThe various websites that have been used as a source of help in forming the report are:www.ieeexplore.ieee.orgwww.infosolutionsgoa.comwww.1729.com/blogwww.intowebtraining.comwww.scribd.comwww.editlib.org 23

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