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KnowledgeLake - ECM For SharePoint

KnowledgeLake - ECM For SharePoint



KnowledgeLake enables businesses to leverage their existing SharePoint platform to deliver a truely scalable ECM solution at a fraction of the cost

KnowledgeLake enables businesses to leverage their existing SharePoint platform to deliver a truely scalable ECM solution at a fraction of the cost



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    KnowledgeLake - ECM For SharePoint KnowledgeLake - ECM For SharePoint Presentation Transcript

    • The Future of Document Imaging KnowledgeLake & Microsoft SharePoint Product Suite Overview
    • KnowledgeLake Product Suite Client / Desktop Server
    • KnowledgeLake Functionality
    • KnowedgeLake: Proven Pedigree
    • Imaging Server 2007 Components Index Scan Search View Print Export Import
    • KnowledgeLake Imaging Index What does it do? • Configuration of meta data search forms • Configurable hit list • Save the search forms & apply to any SP web page • Secure the searches • Boolean Logic based searches Why should I use it? • Search content based on metadata values • Create searches on value combination users want • Clean & easy to understand results set • Secure searching based on meta data values Key Benefits • KnowledgeLake ECM Experience • What is the alternative? User Productivity & satisfaction • • OOTB vendor supported product Use MS OOTB search and results set • • Speed of deployment Users have to build their own search each time • • Easier & quicker for users to search Create custom search application
    • KnowledgeLake Imaging Search Common Index Entry Form Index Validations What does it do? • Centrally configure Index validations to external DBs • Common index entry/validation for scan/e docs • LOB Systems LOB Systems Auto-index population & expose controlled value list to users Databases • Consolidate Site/Site Collection/Library/Content type into a single easy to understand level – Document Class Why should I use it? ERP ERP • Provide central index value administration • Key Benefits Control metadata values • Collapse the SP Taxonomy for user productivity. • KnowledgeLake ECM Experience. • Speed of deployment. • User Productivity and satisfaction What is the alternative? • OOTB vendor supported product. • • Central administration of index entry Customize it yourself • Users free form metadata entry from all content entry points & external DB • Users keyboard every metadata value connects
    • KnowledgeLake Imaging Viewer What does it do? • Browser based Tiff Image Viewer • Annotate documents • Edit Properties • Participate in Office Workflow Why should I use it? • Browser based • Full featured viewer Key Benefits • KnowledgeLake ECM Experience • User Productivity and satisfaction • OOTB vendor supported product What is the alternative? • Browser based • Use MODI • Edit properties • Use another third party • No desktop administration • Write your own
    • KnowledgeLake Capture 2007 What does it do? • Batch scanning and Indexing • TWAIN, ISIS or Kofax drivers • Barcode Recognition and Zonal OCR • SharePoint taxonomy aware • Auto-scales SharePoint • Auto Indexing and validation with KL Index Why should I use it? • OOTB scanning application for SharePoint • Support for desktop to production scanners • Single code base for config, scan and Index Key Benefits • Plug-in technology and SDK • OOTB vendor supported application • What is the alternative? Scales SharePoint • • Speed of deployment Use existing custom scan software • • KnowledgeLake experience Use highly complex/expensive legacy software • • Quick to deploy and easy to support Develop your own • • Single code base for enterprise Risk scalability and performance • Front-end multiple repositories
    • KnowledgeLake Capture Server 2007 What does it do? • Central Batch Management & Image/Index Cache • Schedule/Throttle Image batch releases to SharePoint • Watch Folders for MFP Scans with Web Indexing • Serial Capture Workflow Configuration • Plug-in Technology and SDK Why should I use it? • Central Management of all scanning/indexing functions • Monitor scanning processes • Central administration of batch functions (rendering) • Control the timing of releases to SharePoint • Provide facility for scan to SharePoint with MFP’s Key Benefits • What is the alternative? OOTB Integration to SharePoint • • OOTB vendor supported application Use MFP Scanning to SP Software • • Manage, monitor & control batches Custom application • • Scale SharePoint within MS guidelines Flood SharePoint with random scanning • • Plug-in based for your custom steps Risk scalability and SP performance • Single product to support MFP’s
    • KnowledgeLake Connect 2007 What does it do? • Save/Index directly from desktop applications • Save messages from Outlook • Automatic Indexing with KL Index • Send to SharePoint from Windows Explorer • Directly Save Edits back to SP Why should I use it? • Saves user multiple clicks to save content • Validated and controlled index values • User productivity What is the alternative? • Users make multiple clicks to up load content Key Benefits • Users free form index values • • User Productivity Users must re-upload edits • User Satisfaction • Valid and compliant index values
    • KnowledgeLake ECM Migration Utility What does it do? • Facilitates the orderly migration of documents & indexes from legacy eDMS & imaging platforms to SharePoint • Leverages KL Capture Server Plug-in Technology & step processors • Leverages Capture Server SharePoint Scalability • Detailed migration audit trail for migrated documents Migration Monitor Proven Process • Provides facility to scrub data & transform file type Document and Index Migration • Configurable mapping into SP Taxonomy Why should I use it? • Legacy ECM Microsoft SharePoint 2007 Speed & accuracy of migration Platform MOSS 2007 • Documented audit trail for compliance requirements • Key Benefits Quick to install, configure & customize • Proven in over 25 content migrations to SharePoint • • Already developed therefore the speed Scales SharePoint within MS folder volume limitations • of migration will save you money vs. in- Leverage KnowledgeLake Expertise and knowledge house dev/testing • Migration utility is proven • KnowledgeLake experience in migration What is the alternative? • to SharePoint Develop your own migration utility. • SharePoint will scale orderly thus • Migrate content without regard for scalability & performance • maximizing system performance Risk missing your migration deadline
    • Barcode Recognition Auto-fills Indexes Existing Customer Business System and Customer Database
    • What does it do? • Saves to WSS 3.0 & MOSS 2007 • Office 2007 Look and Feel Production Capture • Leverages Content Types • Web Indexing • Centralized Index Configuration Desktop Capture • Auto Indexing via ODBC, barcode, zonal OCR • Advanced Image Processing Enterprise Capture • TWAIN, ISIS, Kofax & WIA Services compatible • Kofax VRS compatible • Web Service or FPRPC release • No “Click” based Licensing
    • Key Benefits • Ease of Configuration • Modular Set-up • Flexible • Integrated with SharePoint
    • KnowledgeLake System Architecture
    • KnowledgeLake Imaging 2008 KnowledgeLake Search • Extends native SharePoint searching capability for Document Imaging • Cross site-collection / cross site / cross library meta-data search component • Smart technology auto-configures web part into any SharePoint document library • Secured Search Pages • Customizable Search Results Batch Import/export Web Service • Fully documented web service for importing and exporting documents • Pre-built Conversion utilities for FileNet and Other Legacy Imaging Systems • Multithreaded, highly-scalable import tool
    • KnowledgeLake Imaging Search Query Gallery Build & Save Searches
    • KnowledgeLake Imaging Search Saved Search Form Web Part ` Configurable Results List
    • KnowledgeLake Imaging 2008 AJAX-based Image Viewer • Viewing • Annotations • Redactions • Thumbnails • Indexing • WinWF integration • Bookmark pages ` Zero Foot Print – No Plug-ins Familiar Office 2007- user interface Fully documented SDK Robust annotation capabilities
    • Office Workflow Integration Built-in integration with Office Workflow directly within the Image Viewer Allows users to edit workflows without going back to the SharePoint site ` Users can view all workflows assigned
    • Enterprise Indexing Common Index Index Validations Entry Form Scanner or Multi-function device LOB Systems LOB Systems Office documents & emails ERP ERP Internet/ WAN Common Index Entry • One-Time-Set-up • Central Administration • Configure and Admin. in SharePoint • Index Look-ups, Validation and Auto SharePoint Population Up Load Documents • • Enforce Index Policy, Procedure and Save/Save As • SharePoint Edit Properties Compliance •
    • Enterprise Printing Interoperability Network Printing • Allows any printer accessible via the network to be selected and configured • Permissions limit which users can see which printers • Applications implementing Network Printing can print without having to build specific printing directly into their application • Web service to define a document and printer (Automatic Printing) • Interoperability with any Windows Network Printer • Standard printing property options, such as duplex, page ranges, copies, paper size, etc. • Configuration within KnowledgeLake Imaging Center • Accessible directly from Document Libraries • Extensive API
    • Why Choose KnowledgeLake Software? Next Generation Enterprise Imaging • End to End Platform Based Enterprise Imaging • Easy to Install and Easy to Use • Leverages Investment in MS Software • Low Entry Cost & Low risk adoption • Low Cost of Ownership (MS IT Expertise & MS Partners) • Server Based Imaging Licensing • ` No Volume Charges or Dongles for Capture • Common Code Base and Central Admin. for MFD, Desktop Scanners and Production Scanners • Broad Feature Set from KnowledgeLake and MS • It’s the NEW Breed of Enterprise Imaging
    • About Clayko: Our Capability Scope • Capture information from Word Documents any source • Validate and Excel Photocopiers Documents process • Deliver to client systems or host & Emails Faxes serve via the web PDFS Web Content Photos & Pictures
    • The ethos that underpins our solutions • Software as a Service (SaaS) – Truly scalable: Pay only for what you use – MS Gold Partner for hosted & information worker solutions • Hosted services – Low cost and low risk adoption – Turn CAPEX into OPEX – Supported by 2 DRP sites • Self Service model – Train the trainer deployment – Administrative control to manage your own solution – Integrated change control through portal for system modifications • Modular deployment – Deployable in a phased approach to reduce risk profile
    • Our Service Offerings • CaptureIT – Document capture from multiple sources and formats – Automated data capture and verification – Data delivered to value destination • ImageIN – Retail POS document capture and POS system integration – Transactional automation and controls • Collaborative Solutions – Collaborative information solutions – SharePoint Solutions – KnowledgeLake (distributed capture for SharePoint) – Electronic Document Management Systems – Custom Web Portals – CRM solutions & MS Dynamics
    • Contact Details Adam Sherwood General Manager Clayko Group (02) 9922 5251 0414 671761 adam.sherwood@clayko.com.au