The Future of Document Imaging
 KnowledgeLake & Microsoft SharePoint
        Product Suite Overview
KnowledgeLake Product Suite
Client / Desktop     Server
KnowledgeLake Functionality
KnowedgeLake: Proven Pedigree
Imaging Server 2007 Components
                       Index
Scan




Search                         View




Print
       ...
KnowledgeLake Imaging Index
                                                          What does it do?
                   ...
KnowledgeLake Imaging Search
Common Index Entry Form
                                        Index
                       ...
KnowledgeLake Imaging Viewer

                                                      What does it do?
                     ...
KnowledgeLake Capture 2007
                                                         What does it do?
                     ...
KnowledgeLake Capture Server 2007
                                                             What does it do?
          ...
KnowledgeLake Connect 2007
                                                       What does it do?
                       ...
KnowledgeLake ECM Migration Utility
                                                                           What does i...
Barcode Recognition


Auto-fills Indexes




                        Existing Customer
                     Business Syste...
What does it do?

                     • Saves to WSS 3.0 & MOSS 2007
                     • Office 2007 Look and Feel
Pro...
Key Benefits
•   Ease of Configuration
•   Modular Set-up
•   Flexible
•   Integrated with SharePoint
KnowledgeLake System Architecture
KnowledgeLake Imaging 2008

                      KnowledgeLake Search
               •   Extends native SharePoint search...
KnowledgeLake Imaging Search


                                 Query Gallery




Build & Save Searches
KnowledgeLake Imaging Search

                                Saved Search Form
                                Web Part

...
KnowledgeLake Imaging 2008

AJAX-based Image Viewer
 • Viewing
 • Annotations
 • Redactions
 • Thumbnails
 • Indexing
 • W...
Office Workflow Integration

                 Built-in integration with Office
                 Workflow directly within t...
Enterprise Indexing
                                 Common Index          Index Validations
                             ...
Enterprise Printing Interoperability
           Network Printing
•   Allows any printer accessible via the
    network to ...
Why Choose KnowledgeLake Software?

     Next Generation Enterprise Imaging
•   End to End Platform Based Enterprise Imagi...
About Clayko: Our Capability Scope
• Capture
  information from                         Word
                             ...
The ethos that underpins our solutions
• Software as a Service (SaaS)
   – Truly scalable: Pay only for what you use
   – ...
Our Service Offerings
• CaptureIT
   – Document capture from multiple sources and formats
   – Automated data capture and ...
Contact Details

Adam Sherwood
General Manager
Clayko Group
(02) 9922 5251 0414 671761
adam.sherwood@clayko.com.au
KnowledgeLake - ECM For SharePoint
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KnowledgeLake - ECM For SharePoint

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KnowledgeLake enables businesses to leverage their existing SharePoint platform to deliver a truely scalable ECM solution at a fraction of the cost

Published in: Technology

KnowledgeLake - ECM For SharePoint

  1. 1. The Future of Document Imaging KnowledgeLake & Microsoft SharePoint Product Suite Overview
  2. 2. KnowledgeLake Product Suite Client / Desktop Server
  3. 3. KnowledgeLake Functionality
  4. 4. KnowedgeLake: Proven Pedigree
  5. 5. Imaging Server 2007 Components Index Scan Search View Print Export Import
  6. 6. KnowledgeLake Imaging Index What does it do? • Configuration of meta data search forms • Configurable hit list • Save the search forms & apply to any SP web page • Secure the searches • Boolean Logic based searches Why should I use it? • Search content based on metadata values • Create searches on value combination users want • Clean & easy to understand results set • Secure searching based on meta data values Key Benefits • KnowledgeLake ECM Experience • What is the alternative? User Productivity & satisfaction • • OOTB vendor supported product Use MS OOTB search and results set • • Speed of deployment Users have to build their own search each time • • Easier & quicker for users to search Create custom search application
  7. 7. KnowledgeLake Imaging Search Common Index Entry Form Index Validations What does it do? • Centrally configure Index validations to external DBs • Common index entry/validation for scan/e docs • LOB Systems LOB Systems Auto-index population & expose controlled value list to users Databases • Consolidate Site/Site Collection/Library/Content type into a single easy to understand level – Document Class Why should I use it? ERP ERP • Provide central index value administration • Key Benefits Control metadata values • Collapse the SP Taxonomy for user productivity. • KnowledgeLake ECM Experience. • Speed of deployment. • User Productivity and satisfaction What is the alternative? • OOTB vendor supported product. • • Central administration of index entry Customize it yourself • Users free form metadata entry from all content entry points & external DB • Users keyboard every metadata value connects
  8. 8. KnowledgeLake Imaging Viewer What does it do? • Browser based Tiff Image Viewer • Annotate documents • Edit Properties • Participate in Office Workflow Why should I use it? • Browser based • Full featured viewer Key Benefits • KnowledgeLake ECM Experience • User Productivity and satisfaction • OOTB vendor supported product What is the alternative? • Browser based • Use MODI • Edit properties • Use another third party • No desktop administration • Write your own
  9. 9. KnowledgeLake Capture 2007 What does it do? • Batch scanning and Indexing • TWAIN, ISIS or Kofax drivers • Barcode Recognition and Zonal OCR • SharePoint taxonomy aware • Auto-scales SharePoint • Auto Indexing and validation with KL Index Why should I use it? • OOTB scanning application for SharePoint • Support for desktop to production scanners • Single code base for config, scan and Index Key Benefits • Plug-in technology and SDK • OOTB vendor supported application • What is the alternative? Scales SharePoint • • Speed of deployment Use existing custom scan software • • KnowledgeLake experience Use highly complex/expensive legacy software • • Quick to deploy and easy to support Develop your own • • Single code base for enterprise Risk scalability and performance • Front-end multiple repositories
  10. 10. KnowledgeLake Capture Server 2007 What does it do? • Central Batch Management & Image/Index Cache • Schedule/Throttle Image batch releases to SharePoint • Watch Folders for MFP Scans with Web Indexing • Serial Capture Workflow Configuration • Plug-in Technology and SDK Why should I use it? • Central Management of all scanning/indexing functions • Monitor scanning processes • Central administration of batch functions (rendering) • Control the timing of releases to SharePoint • Provide facility for scan to SharePoint with MFP’s Key Benefits • What is the alternative? OOTB Integration to SharePoint • • OOTB vendor supported application Use MFP Scanning to SP Software • • Manage, monitor & control batches Custom application • • Scale SharePoint within MS guidelines Flood SharePoint with random scanning • • Plug-in based for your custom steps Risk scalability and SP performance • Single product to support MFP’s
  11. 11. KnowledgeLake Connect 2007 What does it do? • Save/Index directly from desktop applications • Save messages from Outlook • Automatic Indexing with KL Index • Send to SharePoint from Windows Explorer • Directly Save Edits back to SP Why should I use it? • Saves user multiple clicks to save content • Validated and controlled index values • User productivity What is the alternative? • Users make multiple clicks to up load content Key Benefits • Users free form index values • • User Productivity Users must re-upload edits • User Satisfaction • Valid and compliant index values
  12. 12. KnowledgeLake ECM Migration Utility What does it do? • Facilitates the orderly migration of documents & indexes from legacy eDMS & imaging platforms to SharePoint • Leverages KL Capture Server Plug-in Technology & step processors • Leverages Capture Server SharePoint Scalability • Detailed migration audit trail for migrated documents Migration Monitor Proven Process • Provides facility to scrub data & transform file type Document and Index Migration • Configurable mapping into SP Taxonomy Why should I use it? • Legacy ECM Microsoft SharePoint 2007 Speed & accuracy of migration Platform MOSS 2007 • Documented audit trail for compliance requirements • Key Benefits Quick to install, configure & customize • Proven in over 25 content migrations to SharePoint • • Already developed therefore the speed Scales SharePoint within MS folder volume limitations • of migration will save you money vs. in- Leverage KnowledgeLake Expertise and knowledge house dev/testing • Migration utility is proven • KnowledgeLake experience in migration What is the alternative? • to SharePoint Develop your own migration utility. • SharePoint will scale orderly thus • Migrate content without regard for scalability & performance • maximizing system performance Risk missing your migration deadline
  13. 13. Barcode Recognition Auto-fills Indexes Existing Customer Business System and Customer Database
  14. 14. What does it do? • Saves to WSS 3.0 & MOSS 2007 • Office 2007 Look and Feel Production Capture • Leverages Content Types • Web Indexing • Centralized Index Configuration Desktop Capture • Auto Indexing via ODBC, barcode, zonal OCR • Advanced Image Processing Enterprise Capture • TWAIN, ISIS, Kofax & WIA Services compatible • Kofax VRS compatible • Web Service or FPRPC release • No “Click” based Licensing
  15. 15. Key Benefits • Ease of Configuration • Modular Set-up • Flexible • Integrated with SharePoint
  16. 16. KnowledgeLake System Architecture
  17. 17. KnowledgeLake Imaging 2008 KnowledgeLake Search • Extends native SharePoint searching capability for Document Imaging • Cross site-collection / cross site / cross library meta-data search component • Smart technology auto-configures web part into any SharePoint document library • Secured Search Pages • Customizable Search Results Batch Import/export Web Service • Fully documented web service for importing and exporting documents • Pre-built Conversion utilities for FileNet and Other Legacy Imaging Systems • Multithreaded, highly-scalable import tool
  18. 18. KnowledgeLake Imaging Search Query Gallery Build & Save Searches
  19. 19. KnowledgeLake Imaging Search Saved Search Form Web Part ` Configurable Results List
  20. 20. KnowledgeLake Imaging 2008 AJAX-based Image Viewer • Viewing • Annotations • Redactions • Thumbnails • Indexing • WinWF integration • Bookmark pages ` Zero Foot Print – No Plug-ins Familiar Office 2007- user interface Fully documented SDK Robust annotation capabilities
  21. 21. Office Workflow Integration Built-in integration with Office Workflow directly within the Image Viewer Allows users to edit workflows without going back to the SharePoint site ` Users can view all workflows assigned
  22. 22. Enterprise Indexing Common Index Index Validations Entry Form Scanner or Multi-function device LOB Systems LOB Systems Office documents & emails ERP ERP Internet/ WAN Common Index Entry • One-Time-Set-up • Central Administration • Configure and Admin. in SharePoint • Index Look-ups, Validation and Auto SharePoint Population Up Load Documents • • Enforce Index Policy, Procedure and Save/Save As • SharePoint Edit Properties Compliance •
  23. 23. Enterprise Printing Interoperability Network Printing • Allows any printer accessible via the network to be selected and configured • Permissions limit which users can see which printers • Applications implementing Network Printing can print without having to build specific printing directly into their application • Web service to define a document and printer (Automatic Printing) • Interoperability with any Windows Network Printer • Standard printing property options, such as duplex, page ranges, copies, paper size, etc. • Configuration within KnowledgeLake Imaging Center • Accessible directly from Document Libraries • Extensive API
  24. 24. Why Choose KnowledgeLake Software? Next Generation Enterprise Imaging • End to End Platform Based Enterprise Imaging • Easy to Install and Easy to Use • Leverages Investment in MS Software • Low Entry Cost & Low risk adoption • Low Cost of Ownership (MS IT Expertise & MS Partners) • Server Based Imaging Licensing • ` No Volume Charges or Dongles for Capture • Common Code Base and Central Admin. for MFD, Desktop Scanners and Production Scanners • Broad Feature Set from KnowledgeLake and MS • It’s the NEW Breed of Enterprise Imaging
  25. 25. About Clayko: Our Capability Scope • Capture information from Word Documents any source • Validate and Excel Photocopiers Documents process • Deliver to client systems or host & Emails Faxes serve via the web PDFS Web Content Photos & Pictures
  26. 26. The ethos that underpins our solutions • Software as a Service (SaaS) – Truly scalable: Pay only for what you use – MS Gold Partner for hosted & information worker solutions • Hosted services – Low cost and low risk adoption – Turn CAPEX into OPEX – Supported by 2 DRP sites • Self Service model – Train the trainer deployment – Administrative control to manage your own solution – Integrated change control through portal for system modifications • Modular deployment – Deployable in a phased approach to reduce risk profile
  27. 27. Our Service Offerings • CaptureIT – Document capture from multiple sources and formats – Automated data capture and verification – Data delivered to value destination • ImageIN – Retail POS document capture and POS system integration – Transactional automation and controls • Collaborative Solutions – Collaborative information solutions – SharePoint Solutions – KnowledgeLake (distributed capture for SharePoint) – Electronic Document Management Systems – Custom Web Portals – CRM solutions & MS Dynamics
  28. 28. Contact Details Adam Sherwood General Manager Clayko Group (02) 9922 5251 0414 671761 adam.sherwood@clayko.com.au

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