Time Management and Organizational Strategies Get It Together Presentation provided by UTPB West Texas Literacy Center an HSI funded program. HSI is a federally funded program granted by the Department of Education Title V programs. Developed by: Ana Miller, M.A.. Ed., Reading Specialist
Taking Control of Your Time and Your Life
Why is this important?
Time seems to “slip away”
Promotes authority over our lives and ourselves
Characteristic of successful people
Determining Your Needs
Categorize time spent on
Assess and Evaluate
Will the way I am spending my time contribute to my college success?
Do I need to make adjustments?
Which college related areas will require more of my time?
Am I willing to make the necessary changes to achieve college success?
TIME TOOL #1 – A Calendar
Holidays, vacations, special events
TIME TOOL #2 – A Weekly Schedule
Study time – 2 hours per week per credit hour
Regular time-regular place
ASAP after class
Utilize odd hours
Limit – No more than 2 hours per course at one time
Cumulative review for each course
Additional Weekly Schedule Tips
Post it in obvious places
Easier to adjust
Include weekend study hours
Organizational Strategies: HOW to Get Organized
Set Up Your Own System
Set up a simple filing system
Academic information folders
Personal information folders
Organize your study area
Locate and regularly use an IDEAL
Minor disasters can be anticipated and avoided
KEY TO SUCCESS
Follow your schedule for approximately three weeks
Adjust as the semester
TIME TOOL #3 –”To Do List
List everything you need or want to get done.
Set your priorities.
A - Must be done
B – Should be completed if at all possible
C – Low priority, completed only after doing A’s and B’s
Prioritize tasks within each group.
Developing this habit will increase productivity.
TIME TOOL #4 – Sample Assignment Record
Estimate time needed
Library research – estimate and add 2 hours
Count back from due date
Consult Master schedule
Use the time
Anticipating and Planning for Courses – Course Planning
Syllabi: Your road map for each class
After first day in each course
fill in the Semester Map
Long-range planning begins on day one
Ask yourself: “What is the best use of my time right now?”
Utilize small blocks of time that you might normally waste.
ALWAYS have study material with you.
Tape lecture notes or personal notes and listen while you drive.
PROCRASTINATION: Dealing with Deadlines
Putting off = Anxiety/Stress
Stop “thinking about” the assignment and TAKE ACTION!
Break down large tasks into manageable smaller tasks
MORE HELPFUL TIPS
Work when you have the highest level of energy.
Eliminate external distractions.
When tired or distracted, change activities – “Mix it up”
Acknowledge the work you have accomplished.
TO CRAM OR NOT TO CRAM?
Think about the connotation of the word “cram.”
Ineffective study method
Inhibits storage of information in your long-term memory
LEARNING OVER A PERIOD OF TIME USING REPETITIVE PRACTICE IS A MORE EFFIECIENT AND EFFECTIVE TOOL FOR RETAINING INFORMATION.
PRIORITIZING: The Balancing Act
KEEP SIGHT OF YOUR GOALS
IDENTIFY YOUR RESPONSIBLITIES
JUST DO IT!
Covey, S. (1989). The 7 Habits of Highly Effective People. New York: Simon and Schuster.
Covey, S. (1994). First Things First. New York: Free Press.