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From Ideas to Gameplan -  Scoping and Scheduling Creative Projects Webinar
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From Ideas to Gameplan - Scoping and Scheduling Creative Projects Webinar

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Whether you're running a large creative project for a client or delivering a component to someone else's project, it can be challenging to move from the "concept" of what you want to accomplish to a …

Whether you're running a large creative project for a client or delivering a component to someone else's project, it can be challenging to move from the "concept" of what you want to accomplish to a breakdown of deliverables and comprehensive schedule for getting the work done. Join Dave as he walks through some approaches to brainstorming the scope of work, defining an execution schedule, and getting the right people working together to see the project through to completion.

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  • 0:00Presentation topicWho am I?Credentials – PMP: what does it mean?Where I work

Transcript

  • 1. From Ideas to Gameplan:Scoping and Scheduling Creative Projects Webinar David Younger, PMP
  • 2. WHAT needs to be done? Scope defining the scope, breaking down the workHOW to do it? Schedule activities, time, effortWHO to do it? Resourcing considerations: skills, availability, options
  • 3. What is a Project?Project: A temporary endeavor undertaken to create a unique product, service, or result. VSOperational Ongoing activity whichWork: produces repetitive products, services, or results. “Business as Usual” activity which sustains the organisation over time
  • 4. Let’s take an exampleScenario: You’re a member of a marketing departmentat a large company, and you’ve been asked to managea project to deliver a campaign for a new movie.It starts immediately and must deliver by Sept 1st
  • 5. Scoping the Project
  • 6. Step 1: Document the Scope Project Scope: The work that must be performed to deliver a product, service, or result with the specified features and functions Scope Creep: Adding features and functionality (project scope) without addressing the effects on time, costs, and resources, or without customer approvalHow? Get it in writing! Scope Statement, SOW, etc.
  • 7. Step 2: Break down the work“Divide and Conquer”Technique: Decomposition: subdividing the projectscope and deliverables into smaller, more manageablecomponents.
  • 8. Scheduling the Work
  • 9. Step 1: define the activitiesHow? Starting with the work you’ve broken down, determine the activities needed to deliver that work:
  • 10. Step 2: sequence the activitiesMap out the order and interdependencies of theactivities:
  • 11. Step 3: estimate durations & resources You should be able to assign a person (or people) who can work on that task, and how long you expect that task to take. Techniques: Past experience Expert opinion Interviews with resources
  • 12. Step 4: put it all togetherAfter completing this exercise for all work, youshould have a first draft of the schedule.Time to interconnect, tweak, and finalize theschedule.
  • 13. Resourcing the Work
  • 14. Some considerationsWhen estimating and assigning resources to projecttask work, some considerations should be made for: Skill set Availability Outsourcing/subcontracting
  • 15. To Summarize Estimate Break SequenceDocument Define the durations Put it all Down the thethe Scope Activities and together Work Activities resources
  • 16. Tools & Ideas
  • 17. Questions?
  • 18. Referenced in this presentation: Microsoft Project [microsoft.com/project] X-Mind [xmind.net]Where else to look: Project tools for Creative Projects [bit.ly/JGwdnq] Mind Mapping Software [bit.ly/JkML5T] Project Management Institute [pmi.org]
  • 19. Thank You David Younger, PMP dyounger@windmobile.cahttp://ca.linkedin.com/in/davidyoungerpmp