Pm Session 1


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Session 1 Project Management

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Pm Session 1

  1. 1. Project Management: Session 1 Modern Project Management
  2. 2. Session Outcomes <ul><li>After completion of this session the learner should be able to: </li></ul><ul><ul><li>Describe the importance of project management in modern society; </li></ul></ul><ul><ul><li>Describe the importance of projects in organizations; </li></ul></ul><ul><ul><li>Describe the importance of projects in executing strategy; </li></ul></ul><ul><ul><li>Explain the multi-disciplinary nature of projects; </li></ul></ul><ul><ul><li>Describe the following: </li></ul></ul><ul><ul><ul><li>What is a project; </li></ul></ul></ul><ul><ul><ul><li>Routine vis a vis project work; </li></ul></ul></ul><ul><ul><ul><li>Programs in relation to projects; </li></ul></ul></ul><ul><ul><ul><li>Integrated project management. </li></ul></ul></ul>
  3. 3. Importance of Project Management <ul><li>Hubble Space Probe </li></ul><ul><li>$ 1.5 billion initial cost; </li></ul><ul><li>Approximately $ 250 million per annum to maintain </li></ul>
  4. 4. Importance of Project Management <ul><li>World Bank Project Investment in South Africa, approximately; </li></ul><ul><li>$ 170 million </li></ul>
  5. 5. Importance of Project Management <ul><li>SAP R/3 Enterprise Software </li></ul><ul><li>19,300 companies, in 120 countries </li></ul><ul><li>With 60,100 installations </li></ul>
  6. 6. Importance of Project Management Professional Services Project Executive US $ 85,000 Vice President Project Services US $ 145,000 IT Project Manager US $ 175,000 2003
  7. 7. Importance of Project Management <ul><li>The Project Management Institute (PMI); </li></ul><ul><li>Established 1969; </li></ul><ul><li>Current membership 125,000 in 125 countries </li></ul>
  8. 8. Importance of Project Management <ul><li>Factors leading to the increased use of project management: </li></ul><ul><ul><li>Compression of the product life cycle; </li></ul></ul><ul><ul><li>Global competition; </li></ul></ul><ul><ul><li>Knowledge explosion; </li></ul></ul><ul><ul><li>Corporate downsizing; </li></ul></ul><ul><ul><li>Increased customer focus; </li></ul></ul><ul><ul><li>Rapid development of Third World and closed economies; </li></ul></ul><ul><ul><li>Small projects that represent big problems. </li></ul></ul>
  9. 9. Importance of Project Management
  10. 10. What then is a project ?
  11. 11. What is a Project? <ul><li>Definition: </li></ul><ul><ul><li>A complex , non-routine, one-time effort limited by time , budget, resources , and performance specifications designed to meet customer needs . </li></ul></ul><ul><li>Major Characteristics of a Project </li></ul><ul><ul><li>Has an established objective; </li></ul></ul><ul><ul><li>Has a defined life span with a beginning and an end; </li></ul></ul><ul><ul><li>Requires across-the-organizational participation; </li></ul></ul><ul><ul><li>Involves doing something never been done before; </li></ul></ul><ul><ul><li>Has specific time, cost, and performance requirements. </li></ul></ul>
  12. 12. What is a Project? <ul><li>PMBOK “ …a project is a temporary endeavor undertaken to create a unique product or service … “ </li></ul><ul><ul><li>Temporary means that every project has a defined begin or end state; </li></ul></ul><ul><ul><li>Unique in the sense that the aim is to produce something that can be distinguishable from all similar products and or services”. </li></ul></ul>
  13. 13. Routine vis a vis Project Work Routine, Repetitive Work Taking class notes Daily entering sales receipts into the accounting ledger Responding to a supply-chain request Practicing scales on the piano Routine manufacture of an Apple iPod Attaching tags on a manufactured product Projects Writing a term paper Setting up a sales kiosk for a professional accounting meeting Developing a supply-chain information system Writing a new piano piece Designing an iPod that is approximately 2 X 4 inches, interfaces with PC, and stores 10,000 songs
  14. 14. Routine vis a vis Project Work Uniqueness Repetitiveness Low High High Space station Housing Motor manufacturing Coin manufacturing
  15. 15. Programs Versus Projects <ul><li>Program Defined: </li></ul><ul><ul><li>A series of coordinated, related, multiple projects that continue over an extended time and are intended to achieve a goal. </li></ul></ul><ul><ul><li>A higher level group of projects targeted at a common goal. </li></ul></ul><ul><li>Example: </li></ul><ul><ul><ul><li>Project: completion of a required course in project management. </li></ul></ul></ul><ul><ul><ul><li>Program: completion of all courses required for a business major. </li></ul></ul></ul>
  16. 16. Project Manager <ul><li>The Project Manager: </li></ul><ul><ul><li>Manages temporary, non-repetitive activities and frequently acts independently of the formal organization: </li></ul></ul><ul><ul><ul><li>Marshals resources for the project; </li></ul></ul></ul><ul><ul><ul><li>Is linked directly to the customer interface; </li></ul></ul></ul><ul><ul><ul><li>Provides direction, coordination, and integration to the project team; </li></ul></ul></ul><ul><ul><ul><li>Is responsible for performance and success of the project; </li></ul></ul></ul><ul><ul><li>Must induce the right people at the right time to address the right issues and make the right decisions. </li></ul></ul>
  17. 17. The Project Cycle Initiation Close Out
  18. 18. The Project Process Groups Initiation Close Out Control
  19. 19. Integrated Project Management Systems Direction Execution – cross functional and concentration of resources Selection and Coordination
  20. 20. Integrated Project Management Systems
  21. 21. Practical