Intro Access
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Intro Access Intro Access Presentation Transcript

  • Introduction to Data Management with Microsoft Access 2007
    “To succeed in life in today’s world, you must have the will andtenacity to finish the job.”—Chin-Ning Chu
  • Chapter Introduction
    Traditional study of computer applications
    Acquire skills related to application’s features and functions
    Does not address
    When particular tool most appropriate
    How it should be utilized in solving specific problem
    Concepts and tasks presented in book could apply to other database programs
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    2
  • Chapter Introduction (continued)
    Access
    Relational database program
    Data stored in tables
    Related to each other using relationships
    Information
    Data organized in meaningful way
    Data can be:
    Words images numbers, sounds
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    3
  • Chapter Introduction (continued)
    Analysis
    Collect, organize, and otherwise transform data into information
    Used to support decisions
    Data consumer
    Person in organization who transforms data into information
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    4
  • Learning Objectives
    Introduce the new features in Access 2007
    Introduce the company used in this book
    Identify how an organization manages data
    Describe how problem solving is presented in this book
    Understand the roles of data consumers in an organization
    Determine how data is interlinked throughout an organization
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    5
  • Learning Objectives (continued)
    Understand the current deficiencies in an organization’s data
    Introduce the companies used in this book’s end-of-chapter case problems
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    6
  • Introduction to the New Features in Access 2007
    New innovative features
    Office button
    Ribbon
    Database templates
    New security features
    New file type
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    7
  • Introduction to the New Features in Access 2007
    The Office button is located in the upper-left corner of the Access program window
    Menu opens when clicked
    Access Options button
    The Quick Access Toolbar provides you with quick access to frequently used features
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    8
  • Introduction to the New Features in Access 2007
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    9
  • The Ribbon
    The new Ribbon feature replaces menus and toolbars, and makes finding options easier than ever
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    10
  • Using the Keyboard to Make Selections
    If you like using the keyboard to initiate commands, you can do so using some of the same access keys available in Office 2003
    KeyTips display the access key for a particular command when you press Alt
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    11
  • Case Scenario
    Fictional company 4Corners Pharmacy
    Used to provide real-world business examples to illustrate lessons in each chapter
    “Employees” represent variety of business functions
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    12
  • The Company
    Vincent Ferrino opened 4Corners Pharmacy in 1994
    Son Paul now owns business
    Expanding
    Pharmacy’s recordkeeping inefficient
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    13
  • Key Players
    Paul Ferrino
    Pharmacist and Owner
    Donald Linebarger
    Information Systems Director
    Maria Garcia
    Human Resources Manager
    Elaine Estes
    Store/Operations Manager
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    14
  • Company Goal: Expand Operations into Other Areas
    Open second store in Colorado by end of year
    Possibly by acquiring existing business
    Ensure that database easily expanded and adapted
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    15
  • How is Access Used at 4Corners Pharmacy?
    Accounting
    Finance
    Human Resources
    Information Systems
    Marketing
    Operations Management
    Sales
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    16
  • Data to Store in the Database at 4Corners Pharmacy
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    17
  • Managing Data for the Organization
    Problems at 4Corners Pharmacy
    Not all data gathered for managers to make informed business decisions
    Errors and redundancy of data
    Benefits to using relational database
    Too much data to effectively store in Excel workbook
    Excel limited in structure of data
    Join together multiple tables
    Query those tables as one big table
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    18
  • Interlinked Data at 4Corners Pharmacy
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    19
  • Problem Solving in this Book
    Three levels of problem solving with Access
    Level 1
    Basic problems or analyses require application of one or more database tools
    Focus on implementation of tools
    Level 2
    Problems and analyses presented increase in complexity
    Level 3
    Complexity increases further
    Opportunities for more advanced critical thinking and problem solving
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    20
  • Problem Solving in this Book (continued)
    “Steps to Success”
    Case problems
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    21
  • Pedagogical Model for Problem Solving
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    22
  • Steps to Success Exercises
    At end of each level
    Complete exercises in Steps to Success section
    Reinforce what you learned in level
    Completed in separate database for similar business
    Hudson Bay Pharmacy
    Located in Edmonton, Alberta (Canada)
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    23
  • Chapter Summary
    Purpose of book
    Using access to organize data efficiently and solve business problems effectively
    Case scenarios
    4Corners Pharmacy
    Method of teaching problem solving
    Three levels
    Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
    24