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Intro Access
 

Intro Access

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    Intro Access Intro Access Presentation Transcript

    • Introduction to Data Management with Microsoft Access 2007
      “To succeed in life in today’s world, you must have the will andtenacity to finish the job.”—Chin-Ning Chu
    • Chapter Introduction
      Traditional study of computer applications
      Acquire skills related to application’s features and functions
      Does not address
      When particular tool most appropriate
      How it should be utilized in solving specific problem
      Concepts and tasks presented in book could apply to other database programs
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      2
    • Chapter Introduction (continued)
      Access
      Relational database program
      Data stored in tables
      Related to each other using relationships
      Information
      Data organized in meaningful way
      Data can be:
      Words images numbers, sounds
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      3
    • Chapter Introduction (continued)
      Analysis
      Collect, organize, and otherwise transform data into information
      Used to support decisions
      Data consumer
      Person in organization who transforms data into information
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      4
    • Learning Objectives
      Introduce the new features in Access 2007
      Introduce the company used in this book
      Identify how an organization manages data
      Describe how problem solving is presented in this book
      Understand the roles of data consumers in an organization
      Determine how data is interlinked throughout an organization
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      5
    • Learning Objectives (continued)
      Understand the current deficiencies in an organization’s data
      Introduce the companies used in this book’s end-of-chapter case problems
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      6
    • Introduction to the New Features in Access 2007
      New innovative features
      Office button
      Ribbon
      Database templates
      New security features
      New file type
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      7
    • Introduction to the New Features in Access 2007
      The Office button is located in the upper-left corner of the Access program window
      Menu opens when clicked
      Access Options button
      The Quick Access Toolbar provides you with quick access to frequently used features
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      8
    • Introduction to the New Features in Access 2007
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      9
    • The Ribbon
      The new Ribbon feature replaces menus and toolbars, and makes finding options easier than ever
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      10
    • Using the Keyboard to Make Selections
      If you like using the keyboard to initiate commands, you can do so using some of the same access keys available in Office 2003
      KeyTips display the access key for a particular command when you press Alt
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      11
    • Case Scenario
      Fictional company 4Corners Pharmacy
      Used to provide real-world business examples to illustrate lessons in each chapter
      “Employees” represent variety of business functions
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      12
    • The Company
      Vincent Ferrino opened 4Corners Pharmacy in 1994
      Son Paul now owns business
      Expanding
      Pharmacy’s recordkeeping inefficient
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      13
    • Key Players
      Paul Ferrino
      Pharmacist and Owner
      Donald Linebarger
      Information Systems Director
      Maria Garcia
      Human Resources Manager
      Elaine Estes
      Store/Operations Manager
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      14
    • Company Goal: Expand Operations into Other Areas
      Open second store in Colorado by end of year
      Possibly by acquiring existing business
      Ensure that database easily expanded and adapted
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      15
    • How is Access Used at 4Corners Pharmacy?
      Accounting
      Finance
      Human Resources
      Information Systems
      Marketing
      Operations Management
      Sales
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      16
    • Data to Store in the Database at 4Corners Pharmacy
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      17
    • Managing Data for the Organization
      Problems at 4Corners Pharmacy
      Not all data gathered for managers to make informed business decisions
      Errors and redundancy of data
      Benefits to using relational database
      Too much data to effectively store in Excel workbook
      Excel limited in structure of data
      Join together multiple tables
      Query those tables as one big table
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      18
    • Interlinked Data at 4Corners Pharmacy
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      19
    • Problem Solving in this Book
      Three levels of problem solving with Access
      Level 1
      Basic problems or analyses require application of one or more database tools
      Focus on implementation of tools
      Level 2
      Problems and analyses presented increase in complexity
      Level 3
      Complexity increases further
      Opportunities for more advanced critical thinking and problem solving
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      20
    • Problem Solving in this Book (continued)
      “Steps to Success”
      Case problems
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      21
    • Pedagogical Model for Problem Solving
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      22
    • Steps to Success Exercises
      At end of each level
      Complete exercises in Steps to Success section
      Reinforce what you learned in level
      Completed in separate database for similar business
      Hudson Bay Pharmacy
      Located in Edmonton, Alberta (Canada)
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      23
    • Chapter Summary
      Purpose of book
      Using access to organize data efficiently and solve business problems effectively
      Case scenarios
      4Corners Pharmacy
      Method of teaching problem solving
      Three levels
      Succeeding in Business with Microsoft Office Access 2007: A Problem-Solving Approach
      24