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Quick  Start  Guide    How To  Host  Fuze  Meeting
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Quick Start Guide How To Host Fuze Meeting

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  • 1. Fuze Meeting Quick Start GuideHosting from Mac or Windows.
  • 2. Table of ContentsMeet now.Start a meeting immediately. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Meet later.Schedule a meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Start a call.Get everyone in the meeting on the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Send a message.Chat or IM with attendees or other contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Present your ideas.Get everyone in the meeting on the same page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Share your screen.Let people have a look outside of Fuze Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Let others help.Give more control to the attendees in the meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Record it all.Make a recording of the meeting to view/share later. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Get help.Learn more about Fuze Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 1
  • 3. Meet now.Start a meeting immediately.Meet now.• From a web browser, visit http://www.fuzemeeting.com and log into your account• Select the “Start Now or Schedule” button to start a new meeting (fig. 1) fig. 1• Select the “Start Meeting” button (fig. 2) fig. 2• Select the “Email Invitations” button to invite attendees to join the meeting. You may also select the “Invite” button located at the bottom right of the Web Attend- ees panel to invite attendees to join the meeting (fig. 3)• Once the meeting is started, select the “Add Content” button to add content such as graphic or video files. (fig. 3) fig. 3Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 2
  • 4. Meet later.Schedule a meeting.Meet later.• From a web browser, visit http://www.fuzemeeting.com log into your account• Select the “Start Now or Schedule” button to schedule a new meeting (fig. 4) fig. 4• Select the “Schedule Meeting” button (fig. 5) fig. 5• Enter the email addresses of the attendees you would like to invite, the time/date of the meeting and a brief description of the meeting. Select the “Save and Send Request” button. (fig. 6) fig. 6Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 3
  • 5. Start a call.Get everyone in the meeting on the phone.Start a call.• Invited attendees to a meeting will receive an email invitation with conference call instructions• As attendees join the meeting, they will appear in the Call Attendees panel (fig. 7)• If attendees do not appear in the Call Attendees panel, access the “Audio Conference Info” dialog box by selecting “Call Info” located in the upper right corner of the Call Attendees panel. Select the “Fuze In” button to connect them to the meeting (fig. 7) fig. 7• During the meeting, the host has the ability to moder- ate the call without interrupting the speaker. For example, if an attendee’s call is creating background noise, the host can mute their line by hovering over the attendee’s phone number in the Call Attendees panel and selecting “Mute” (fig. 8) fig. 8Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 4
  • 6. Send a message.Chat or IM with attendees or other contacts.Send a message.• Use the instant messaging feature found in the Meeting Chat panel to easily communicate with attendees (fig. 9)• Select the Fuze Messenger icon located at the bottom left of the interface to open the Fuze Messenger panel and communicate with your contacts in the major instant messaging (IM) networks like MSN, AIM, Gtalk and others (fig. 9) fig. 9Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 5
  • 7. Present your ideas.Get everyone in the meeting on the same page.Present your ideas.• Select the “Add Content” button to add content such as graphic or video files (fig. 10)• Added content will appear along the tab bar. Select the content to be displayed by selecting the individual content tabs (fig. 11)• Use the arrow buttons to step through added presen- tations or documents such as files created with Microsoft PowerPoint or Microsoft Word (fig. 12) fig. 10• Use the content manipulation tools to move, zoom-in or zoom-out and scale added content (fig. 12)• Use the content annotation tools to add notes or drawings to the added content (fig. 12)• Use the audio and video playback buttons to step through added audio and video content (fig. 13) fig. 11 fig. 12 fig. 13Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 6
  • 8. Share your screen.Let people have a look outside of Fuze Meeting.Share your screen.Share content on your local device such as a softwareprogram or a web page by sharing your screen withattendees• During a meeting, select the “Quick Start” tab found along the tab bar (fig. 14)• Select the “Share Desktop” button (fig. 14) fig. 14• Download and install the Fuze Meeeting plug-in when prompted (fig. 15) fig. 15• Select the “Screen Share” tab that appears along the tab bar (fig. 16) fig. 16Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 7
  • 9. Let others help.Give more control to the attendees in the meeting.Let others help.Attendees of your meeting can normally only view thecontent and join the conference call. But you can alsoassign different roles to attendees which lets them partici-pate in the following ways:• Hover over an attendee’s name in the Web Attendee’s panel to change an attendee’s role allowing them to annotate or become a presenter (fig. 17) fig. 17Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 8
  • 10. Record it all.Make a recording of the meeting to view and share.Record it all.• Check the “Record this meeting” checkbox to start recording automatically when scheduling a meeting (fig. 18) fig. 18• Select the “Stop Recording” button to stop recording when a meeting has started (fig. 19) fig. 19• Select the “Meetings” tab and then the “Recorded Meetings” tab to review or share your recorded meetings (fig. 20) fig. 20Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 9
  • 11. Get help.Learn more about Fuze Meeting.Get help.• Select the “Help” or “FAQ” tabs to get answers to Frequently Asked Questions and to review the Help Topics within the Fuze Meeting application (fig. 21)• Contact a customer care representative to assist you: Email: care-fuze@fuzebox.com U.S. Toll-Free: (800) 844-4118 International: +1 (415) 692-4800 fig. 21Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 10
  • 12. Notes.Fuze Meeting | 88 Kearny Street, Suite 600 | San Francisco, CA 94108 | www.fuzemeeting.com 11