1
Making the Case for
Tech-enabled Meetings
Presenter Attendee
Agreement
Vibrate Please
4
6
Safe space to agree, disagree,
ponder, question, plug or bash
About Me
@VelChain
About You!
You’re stranded at an airport for
days. What one device do you
hope you have with you?
Share one major technology
decision you must make for 2015
1. Understand the 3
primary areas where
meeting tech can
drive the greatest
business results.
2. Gain insight on
major tech mistakes
made by others that
you don’t want to
repeat.
3. Explore advanced
principles of
developing a
persuasive tech
business case.
Your Turn:
Which learning
objective is most
important to YOU?
17
1. Understand the 3
primary areas where
meeting tech can
drive the greatest
business results.
1. Attendee Experience
2. Improved Process & Efficiency
22
Which technology decision have you
made that impacts these three
drivers best?
2. Gain insight on
major tech mistakes
made by others that
you don’t want to
repeat.
1) Considering full
array of requirements.
3) Overthinking
your digital
plumbing.
Attendee experience
always trumps
staff efficiency.
27
4) Digging
shiny objects
and bandaid
fixes.
Tech solutions
needthree years to
yieldoptimal ROI
28
5) Ready, Fire, Aim!
Phase your roll-out.
Create a business case
& report back.
29
What lessons learned can you
share about past technology
decisions and implementation?
3. Explore advanced
principles of
developing a
persuasive tech
business case.
ROI = (Gain from Investment – Cost of Investment)
Cost of Investment
32
Hardware
and
Software
Costs
Implementation Expenses
Re-occurring Expenses –
Maintenance/Support
Anticipated Expense
Reduction
Gains from Improved Productivity
Share success
or disaster
stories on
actual vs.
anticipated
ROI.
Making the Business Case
41
Fit for Purpose
Vendor
Stability
THANK YOU
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
Making the Case for Tech-enabled Meetings
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Making the Case for Tech-enabled Meetings

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Meetings contribute more than 35% of the revenue and profit for most organizations, but rarely receive their fair share of investment when it comes to technology. Get the tools you need to develop a technology business case that will gain buy-in from the toughest CFO or CIO critic. Whether you’re bootstrapping or outsourcing technology implementation, this session will help you think more strategically about tech-enabling your conference and processes.

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Making the Case for Tech-enabled Meetings

  1. 1. 1 Making the Case for Tech-enabled Meetings
  2. 2. Presenter Attendee Agreement
  3. 3. Vibrate Please 4
  4. 4. 6 Safe space to agree, disagree, ponder, question, plug or bash
  5. 5. About Me @VelChain
  6. 6. About You!
  7. 7. You’re stranded at an airport for days. What one device do you hope you have with you?
  8. 8. Share one major technology decision you must make for 2015
  9. 9. 1. Understand the 3 primary areas where meeting tech can drive the greatest business results.
  10. 10. 2. Gain insight on major tech mistakes made by others that you don’t want to repeat.
  11. 11. 3. Explore advanced principles of developing a persuasive tech business case.
  12. 12. Your Turn: Which learning objective is most important to YOU?
  13. 13. 17
  14. 14. 1. Understand the 3 primary areas where meeting tech can drive the greatest business results.
  15. 15. 1. Attendee Experience
  16. 16. 2. Improved Process & Efficiency
  17. 17. 22 Which technology decision have you made that impacts these three drivers best?
  18. 18. 2. Gain insight on major tech mistakes made by others that you don’t want to repeat.
  19. 19. 1) Considering full array of requirements.
  20. 20. 3) Overthinking your digital plumbing. Attendee experience always trumps staff efficiency.
  21. 21. 27 4) Digging shiny objects and bandaid fixes. Tech solutions needthree years to yieldoptimal ROI
  22. 22. 28 5) Ready, Fire, Aim! Phase your roll-out. Create a business case & report back.
  23. 23. 29 What lessons learned can you share about past technology decisions and implementation?
  24. 24. 3. Explore advanced principles of developing a persuasive tech business case.
  25. 25. ROI = (Gain from Investment – Cost of Investment) Cost of Investment
  26. 26. 32
  27. 27. Hardware and Software Costs
  28. 28. Implementation Expenses
  29. 29. Re-occurring Expenses – Maintenance/Support
  30. 30. Anticipated Expense Reduction
  31. 31. Gains from Improved Productivity
  32. 32. Share success or disaster stories on actual vs. anticipated ROI.
  33. 33. Making the Business Case
  34. 34. 41
  35. 35. Fit for Purpose
  36. 36. Vendor Stability
  37. 37. THANK YOU

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