Fixed Assets Management Software

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FAMS is a fixed assets management and depreciation accounting software suitable for companies in India. It takes care of provisios of Companies Act, Income-tax Act and accounting standrads

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Fixed Assets Management Software

  1. 1. Fixed Asset Management Software <ul><ul><ul><li>Key Features </li></ul></ul></ul><ul><ul><ul><li>Masters </li></ul></ul></ul><ul><ul><ul><li>Transaction </li></ul></ul></ul><ul><ul><ul><li>Reports </li></ul></ul></ul><ul><ul><ul><li>Utilities </li></ul></ul></ul>[email_address] http://www.fastfacts.co.in
  2. 2. Key Features
  3. 3. Key Features
  4. 4. Entering Masters
  5. 5. Company Details C reate a company which will contain Fixed Assets and Depreciation details across ALL Financial years. F or de-centralized organisations, create a company for each Branch/Region/Accounting Unit .These can be later consolidated for organisational-level reporting
  6. 6. Parameter C onfigure Parameters for Asset Auto-numbering , Creating Additional Books of Depreciations, Auto-Backup periodicity, optional validations , and depreciation calculation dimensions.
  7. 7. Accounting Years – As per Books D efine Accounting Years as per books. A ny number of years can be defined. A year can be closed to disable any alteration in transactions. F or a year, Depreciation Calculation can be allowed to be edited manually.
  8. 8. Financial Years – Income Tax D efine Financial Year as per Income Tax. T his will be used for calculating Depreciation as per Income Tax. A Financial Year can be marked Closed to avoid any alteration in future.
  9. 9. Rates as per Books D efine Depreciation Codes , methods and rates for each accounting year. S elect WDV/SLM method A ctivate Multi Shift Depreciation for a Depreciation Code D efine Double Shift / Triple Shift Depreciation Rate
  10. 10. Rates as per - Income Tax Act D efine Depreciation Blocks for each Financial Year D efine Rate for each Block T his will be used for Depreciation Calculation as per I Tax
  11. 11. Rates of Depreciation – Additional Book I n case you have opted for Additional Depreciation Books define Depreciation Code/ Method / Rate for each Accounting Year A dditional Books can be created to have Depreciation computation other than requirements of Companies Act e.g. Parent Companies policies
  12. 12. Asset Category C reate a hierarchy of categories upto 3 Levels L evel 1 and Level 2 are mandatory L evel 3 is not mandatory
  13. 13. Asset Category D efault Depreciation Code and Income Tax Block Codes can be defined 1 00% Write off amount can be defined M ax Write off % can be defined P refix for auto-Asset ID generation can be defined for each cateogry
  14. 14. Departments D efine Department Code D epartment is one of the mandatory dimension of asset record R eports can be filtered on Department
  15. 15. Cost Centres D efine Cost Centre Code C ost Centre is one of the dimension of asset record R eports can be filtered on Cost Centre
  16. 16. Vendors D efine Vendor Code and update vendor details V endor details are mandatory for asset record S eparate vendor wise report can be printed
  17. 17. Users D efine User Code and address details U ser is one of the dimension of an asset A sset under user custody letter can be generated
  18. 18. Locations C reate hierarchy of locations upto 3 levels L ocations are mandatory for asset record L ocations are one of the grouping /filter option in reports L ocations are useful in physical verification process
  19. 19. Entering Transactions
  20. 20. Closing Balances W hen Asset details are to be entered from a cut-off date. S creen similar to Asset Acquisition with additional field for Accumulated Dep. A lternatively Closing Balance details can be imported from MS Excel File
  21. 21. Acquisition of Assets A sset Acquisition details can be entered with ease S everal Masters can be added from within the screen e.g. Vendor, User C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected O ver-riding Rate / Method for an asset can be defined
  22. 22. A sset Acquisition details can be entered with ease S everal Masters can be added from within this screen C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected Cost Breakup A sset Cost break-up details can be entered S eparate report available for cost break-up details E asy data entry with copy/paste functions
  23. 23. A sset Acquisition details can be entered with ease S everal Masters can be added from within this screen C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected Asset Cost break-up details can be entered Separate report available for cost break-up details Easy data entry with copy/paste functions Quantity Details Q uickly add several records for multiple quantities M ultiple entries can be generated for 1 or user defined quantity C ustom Physical ID can be generated
  24. 24. Sale/Discarding of Assets S ale / Discarding transaction of asset is recorded in this screen P rofit / Loss as per Books is auto-computed S ale value is reduced from the I Tax Block F or several transactions , bulk sale option can be used
  25. 25. Splitting of Assets S plit an asset in 2 or more assets G enerally required when selling part of an asset Cost and Depreciation Details are split across all financial years A uto Split based on quantity
  26. 26. Depreciation Calculation – As per Books C alculate depreciation for any period – Month / Quarter / Full Year D epreciation Period continuity maintained C alculate depreciation for any category at a time O nly Last depreciation entry allowed to be modified / deleted B ulk modification of Dep. Amount thru Excel Import
  27. 27. Depreciation Calculation – Income Tax C alculate Depreciation as per Income Tax block wise S tart from any financial year by entering Opening WDV
  28. 28. Depreciation Calculation – Additional Books C alculate Depreciation for Additional Books T his is same as calculating depreciation as per Books
  29. 29. Change of Asset Category R ecord change of category of any Asset I t does not change depreciation S chedules prior to change will show Previous Category S chedules post change will show New Category
  30. 30. Reclassification of Assets-Books C hange Depreciation Code for an asset retrospectively A uto computes change in accumulated depreciation S chedules prior to change are not affected
  31. 31. Reclassification of Assets-Additional Books C hange Depreciation Code for an asset retrospectively A uto computes change in accumulated depreciation S chedules prior to change are not affected
  32. 32. Change of Method E ffect change in Method F rom WDV to SLM or vise versa A uto computes difference in accumulated depreciation S chedules prior to change are un affected
  33. 33. Change of Rates E ffect change in Rate retrospectively A uto computes difference in accumulated depreciation S chedules prior to change are un affected
  34. 34. Assets Maintenance Contracts R ecord AMC details for each asset B ulk Update for quicker data entry A MC Reminder and reports available
  35. 35. Insurance R ecord Insurance details for each asset B ulk Update for quicker data entry I nsurance Reminder and reports available
  36. 36. Physical Verification R ecord Physical Verification Details F ilters for quicker data entry R ead Bar Code Scanner file for automated verification
  37. 37. Shifting of Asset – Transfer within same unit R ecord change of Department, location , cost centre and User S chedule prior to change will show previous value S chedule post change will show new value
  38. 38. Shifting of Asset – Transfer out to different unit R ecord shifting of assets to a different unit P rint Transfer Memo T his asset can be entered by the receiving unit as “Shifted-in” Asset S uch assets are removed during consolidation
  39. 39. Reports
  40. 40. Fixed Assets Register V
  41. 41. Fixed Assets Register- Additional Books V
  42. 42. Fixed Asset Schedule Books- Ratewise
  43. 43. Fixed Asset Schedule Books- Categorywise V
  44. 44. Fixed Asset Schedule Books- Groupwise V
  45. 45. Fixed Asset Register - Grouped V
  46. 46. FA Schedule Comparision - Categorywise V
  47. 47. Depreciation Statement - Books V
  48. 48. Depreciation Statement – Shift wise Details V
  49. 49. Depreciation Statement – Additional Book V
  50. 50. Fixed Assets Schedule – Income Tax V
  51. 51. Asset Classification for Income Tax
  52. 52. Form 3CD V
  53. 53. Fixed Assets Ledger V
  54. 54. Change of Asset Category V
  55. 55. Re-Classification Report V
  56. 56. Sold/Discarded Report V
  57. 57. Report – Asset Acquired Datewise V
  58. 58. Report – Asset Acquired Purchase Orderwise V
  59. 59. Report – Asset Acquired Vendor wise V
  60. 60. Report – Asset Cost Breakup C
  61. 61. Report – Asset Shifted V
  62. 62. Report – Asset Costing V
  63. 63. Report – Addition made to an Asset C
  64. 64. Report – Physical Verification C
  65. 65. Report – Asset Maintenance C
  66. 66. Report – Insurance C
  67. 67. Report – Warranty C
  68. 68. Report – Asset Under User Custody C
  69. 69. Fixed Asset Cards
  70. 70. Print Barcode – Barcode Printers <ul><ul><li>P rint Bar Code labels on any PPLB compliant Bar Code Printer </li></ul></ul><ul><ul><li>P rint one Bar Code and upto 4 human readable texts </li></ul></ul><ul><ul><li>F ix bar code width , height </li></ul></ul>
  71. 71. Report – Categorywise Summary c
  72. 72. Report – Asset Overriding c
  73. 73. Report – Asset Requiring Replacement c
  74. 74. Fixed Asset Listing <ul><ul><li>Q uick Transaction listing generator </li></ul></ul><ul><ul><li>D efine the columns for listing </li></ul></ul><ul><ul><li>D efine the filters for listing </li></ul></ul><ul><ul><li>E xport the result to MS Excel </li></ul></ul>
  75. 75. Depreciation Amount Mismatch C
  76. 76. Fixed Asset Register WDV <= c
  77. 77. Utilities
  78. 78. Asset Enquiry <ul><ul><li>S earch for an asset / assets meeting given criteria </li></ul></ul><ul><ul><li>V iew the assets in the grid </li></ul></ul><ul><ul><li>V iew the control totals </li></ul></ul>
  79. 79. View Fixed Asset at a Glance <ul><ul><li>V iew complete asset history on screen </li></ul></ul><ul><ul><li>V iew Cost Break-up, Sale , UDF and dependant assets </li></ul></ul><ul><ul><li>V iew depreciation details </li></ul></ul>
  80. 80. AMC & Warranty Reminder <ul><ul><li>V iew AMC expiring on a given date </li></ul></ul><ul><ul><li>V iew Warranty expiring on a given date </li></ul></ul><ul><ul><li>U seful reminder for managing renewals </li></ul></ul>
  81. 81. Bulk Update – Income Tax <ul><ul><li>F or any change in the Income Tax Block Code , bulk update </li></ul></ul><ul><ul><li>U pdate available based on Category and year </li></ul></ul>
  82. 82. User Defined Fields <ul><ul><li>C reate User defined fields for an asset </li></ul></ul><ul><ul><li>1 0 Text-type and 5 Date-type fields can be defined </li></ul></ul>
  83. 83. Consolidate Data <ul><ul><li>C onsolidate multiple database for corporate level reporting </li></ul></ul><ul><ul><li>U seful for a multi branch organisation </li></ul></ul>
  84. 84. Excel Import <ul><ul><li>Import Closing Balance details / Asset acquisition details from MS Excel data </li></ul></ul><ul><ul><li>Templates provided for easy import </li></ul></ul><ul><ul><li>Step-by-step wizard points all errors and imports only when data fully validated </li></ul></ul>
  85. 85. User Management <ul><ul><li>U ser level menu access </li></ul></ul><ul><ul><li>U ser level company access </li></ul></ul>
  86. 86. Thank You [email_address] http://www.fastfacts.co.in

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