Task 6 - Assembla_dkreiens

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Project Management Review, EDET 640 - Task 6

Project Management Review, EDET 640 - Task 6

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  • What I liked most about assembla was the ease with customizing the product to the needs of the user or project. I could choose a preconfigured template and customize it or I could build the workspace from scratch selecting only the tools that I needed, changing tab order and adding branding. It was easy to use and very flexible. Tutorials are available for almost every tool.
  • What I liked least – assembla was definitely more sophisticated than I am. If you have a project that is writing software code, assembla tool will track iterations of the code and allow multiple users to work on the code. This was all over my head. Although assembla may be considered open source the open source functionality is limited and the project can not be made private. From free the price goes up with the best deal considered $49/ mo, giving access to 40 users, 10 project spaces, 5 GB and access to the advanced tools. Assembla allows a 30 free trial of any of the propietary tools so I choose the $49/mo level and played around building 3-4 different projects.
  • Collaboration is variable depending on the amount spent for the product allowing for up to 200 users at the $249/mo rate. It’s easy to add users by just entering their email address and inviting them. You can also set user permissions, a team member can View, Edit or have permission to alter the workspace as well, you can give permission to a Watcher who has View Only access and you can allow a NonMember the same permissions as a member. Assembla also has a couple of ways to hold meetings. Skye can be imbedded, Skype addresses added for the team and a Skype conference call can be initiated from within assembla. There is also a Standup meeting format that allows team members to report their progress, goals and obstacles. A CHAT function is also available.
  • Here is a screen capture of the collaboration tools that can be added to your workspace. Included are Wiki’s Messaging, File sharing, Chat and Skype.
  • This screen capture illustrates how to add a user, just type in the email or you can invite multiple team members by entering all of their email addresses and inviting them all at once. You can see that I invited Dr. Page but he didn’t sign in, I could send him a reminder email. You can change a team member’s permissions on this page also. This screen capture also illustrates the various tools that I selected for this project workspace including, FILES, WIKI, SKYPE, TICKETS, MILESTONES, MESSAGES, DASHBOARD AND SOURCE/SVN.
  • I didn’t use the milestones correctly, I used them more like tickets, really milestones were meant to track iterations, Tasks can be assigned, calendars displayed, exported to google calendars or others. Assembla has lots of tracking functionality including time spent on a task, cost etc. I didn’t use these much.
  • Here is a screenshot of some of the milestone that I entered, I think that milestones could be used to track tasks like these but the task function could be used also. The responsible user can be assigned and tasks can also be defined for each milestone and the task can also be assigned to a team member.
  • Here is a screen shot of the calendar that can be produced once the milestones are defined. This calendar can be exported to a google calendar or other calendar programs. I really like this as a visual of what needs to be done.
  • Tasks and tickets can be associated with a milestone. I played around with this a bit but being just one user I didn’t really get much depth with this. I can see where it would be very useful, especially for a project that is being billed out.
  • The FILES TOOL in assembla allows the team members to upload documents, videos and images, stores previous copies of the files and allows you to organize the files. In watching the video assembla suggests that team members would probably upload the files to the wiki, to tickets or as part of messages, the files are then stored on the files tab and can be reordered or organized there. This seems like a great option to me.
  • This is a screenshot of the FILES TOOL page illustrating files that I uploaded. These are now available to me to work on where ever I have internet access.
  • As I mentioned earlier, one powerful tool that assembla offers is version control on code written by software developers. I imagine that this functionality is worth the cost of the monthly fee, but since I don’t write code, it’s a bit over my head.
  • Here is a screen shot of a few of the various options of repositories that can be used in assembla that can be used for version control and coding.

Transcript

  • 1. assembla https://www.assembla.com
  • 2. What I liked best!
    • Build workspaces that are perfect for your team
    • Easy to use and flexible
    • Video Tutorials!!!
    • Web Based
    • Preconfigured
      • Tools auto installed
    • Configure your own
      • Add the tools that you need
      • Change tab order
  • 3. What I liked least!
    • More sophisticated than I am!
    • COST!
      • Free public
      • $4/user/space – unlimited users, limited tools
      • $24/mo – 40 users, 1 space, 2 GB
      • $49/mo – 40 users, 10 spaces, 5 GB, Pro tools
      • $99/mo – Unlimited users, 20 spaces, Pro tools
      • $249 /mo – Unlimited users, 200 spaces, 50 GB, Pro tools
  • 4. Collaboration
      • 1-200 users, just enter emails to invite
      • User permissions
        • Team member – View, Edit, All
        • Watcher – View only
        • Non-member – can allow
      • Skype – Just add Skype addresses and start a Skype conference from within assembla.
      • Standup - meeting format "What I did", "What I will do", and "Obstacles / what I need". Stay in touch with written reports, or use it with Chat for team meetings.
  • 5.  
  • 6.  
  • 7. Available Tools
    • Track time by task (has timer)
    • Track Financials
    • Milestones – organizes by iterations
        • Date
        • Team Member responsible
      • View as a calendar
      • Give ticket to team member
      • Add Tasks and track tasks
  • 8.  
  • 9.  
  • 10.  
  • 11. Can you track your items?
    • Files tools
      • Documents, videos, images
      • Upload by attaching files to wiki, messages, tickets (or the Files tool)
      • Files tool then allows you to access & organize files
      • Stores previous copies of files
  • 12.  
  • 13. Functionalities
    • Stuff I didn’t understand
      • About Subversion – Subversion is an open-source version control system. It manages files placed in a central repository. This repository acts much like a file server, except that it remembers every change ever made to your files and directories. This allows you to recover older versions of your data, and see what developer has changed which file.
  • 14.  
  • 15. Questions
    • ?