Top 30 Tech Tools for Extension Agents (and their Web Managers) Dave Palmer Instructional Media Extension Agent UF / IFAS / Extension

3 Important Points It’s not about the technology, it’s about the people Change is the only constant (a smooth sea never made a skilled sailor) Change is inevitable – Progress is optional

It’s not about the technology, it’s about the people

Change is the only constant (a smooth sea never made a skilled sailor)

Change is inevitable – Progress is optional

Goals of this presentation… Increase awareness of numerous tools potentially useful to teachers Facilitate discussion of tools currently being used by participants Define and explain Web 2.0

Increase awareness of numerous tools potentially useful to teachers

Facilitate discussion of tools currently being used by participants

Define and explain Web 2.0

Tools Overview Productivity Tools Research Tools Content Tools Client InteractionTools Online Meeting & Collaboration Tools Web Analytics Tools Website & Delivery Platform Registration tools Forms Surveys Auto Responders Blogs – Ours & Theirs Online Invitation Svs Elluminate Wikis SharePoint Google Docs Groups Google Analytics Hardware Software Online tools Various types of search engines PowerPoint Articulate Engage Quizmaker , etc.

Send Large Files for Free http://www.yousendit.com/ http://www.sendthisfile.com/ no file size limit?? http://www.driveway.com/ 500 Mb size limit http://www.sendspace.com/ http://www.transferbigfiles.com/ up to 1 Gb YouSendIt Free Account offers: Files up to 100Mb File stays posted for 7 days Can be downloaded up to 100 times.

How it Works Step 2 e-mail notification Step 3 download Step 1 upload & add an e-mail address

Shorten that URL! http://tinyurl.com/ http://301url.com/ http://ataja.es/ http://elfurl.com/ http://notlong.com/ http://urlx.org/ Useful when: - Trying to type a long URL – too many typos - Long URLs “wrap” and break in an e-mail - Trying to read a long URL over the phone - Free! and permanent http://district4.extension.ifas.ufl.edu/Tech/technology.html Becomes http://tinyurl.com/2udulr

Shorten that URL! Another option - purchase a separate redirect URL http://prohort.ifas.ufl.edu/ became www.prohort.net Prices start at $5-$6 per year

Flash drives Flash drives - 1.0 - Huge amounts of data storage on small devices. Flash drives - 2.0 - “Smart(er)” flash drives run active programs such as web browser w/ bookmarks, e-mail program w/ e-mail addresses, your IM program A short story…

Autoresponders Automated sequential hosted e-mail system Create custom subscription forms to collect demographic information Sort the list by demographic info collected Target relevant e-mail to specific groups Program sequential e-mails up to 1 year out Users self-subscribe – no staff time needed Track open rates and link clicks

Automated sequential hosted e-mail system

Create custom subscription forms to collect demographic information

Sort the list by demographic info collected

Target relevant e-mail to specific groups

Program sequential e-mails up to 1 year out

Users self-subscribe – no staff time needed

Track open rates and link clicks

www.Aweber.com

Track open rates & link clicks Wording on the Subject line is directly related to the open rate.

Website – a delivery platform A well designed Web site: Is a delivery platform for publications, podcasts, and online classes, etc

Website – a productivity tool A well designed Web site: - Is a productivity tool use it to post information that others call you for. - Reduce your phone calls. - Can also boost your credibility and visibility .

Web Statistics Free! Deep data Fairly accurate Look at the trends, not the numbers DON’T track “hits” instead track visits among other measures.

Examples of Google stats

Continent, county, state, city stats both visually…

…and in chart format.

Keyword stats

Content stats by page name

Content stats by page title

“Site overlay” stats This overlay offers a view of a Web page and the % of visitors that click on each link on the page.

Search Engines To find what you need online quickly and successfully, you need to be a proficient searcher. 65% 20% 10% 5% All others

Meta-Search Engines These search engines pull results from other search engines . Dogpile.com - Google, Yahoo, MSN, Ask MetaCrawler.com - Google, Yahoo, MSN, Ask

1) A metasearch engine will probably provide better ( more inclusive ) results than a single dedicated search engine. 2) Using more than one metasearch engine will provide even better ( more inclusive ) results than a single metasearch engine. What it means:

Meta Search Engines DogPile - Google, Yahoo! Search, Live Search, Ask.com, About, MIVA, LookSmart, and more MetaCrawler – Same as above Ixquick Mamma Vivisimo Kartoo

DogPile - Google, Yahoo! Search, Live Search, Ask.com, About, MIVA, LookSmart, and more

MetaCrawler – Same as above

Ixquick

Mamma

Vivisimo

Kartoo

Web 1.0 Mostly static pages Little opportunity for user collaboration or visitor interaction Content created by individual publisher or organization

Mostly static pages

Little opportunity for user collaboration or visitor interaction

Content created by individual publisher or organization

Web 2.0 More dynamic pages Significant opportunity for visitor interaction Content partially or entirely shaped by the users

More dynamic pages

Significant opportunity for visitor interaction

Content partially or entirely shaped by the users

Web 2.0 Examples Wikipedia – Collaborative online encyclopedia MySpace, FaceBook, LinkedIn - Social networking Flickr – Photo sharing Digg, Mixx, Reddit – Social news sharing Del.icio.us, StumbleUpon – Bookmark sharing YouTube, TeacherTube – Video sharing

Wikipedia – Collaborative online encyclopedia

MySpace, FaceBook, LinkedIn - Social networking

Flickr – Photo sharing

Digg, Mixx, Reddit – Social news sharing

Del.icio.us, StumbleUpon – Bookmark sharing

YouTube, TeacherTube – Video sharing

Personal online presentations authorSTREAM.com * Demofuse.com Empressr.com Preezo.com PreZentit.com SlideAware.com SlideBurner.com SlideShare * Teamslide Thumbstacks.com Zoho Show

Wikis (Web 2.0) A collection of web pages that can be edited by a group. Permission-based. Can help people collaborate on projects and documents from a distance. www.pbwiki.com A short story…

PowerPoint THE standard presentation tool Hundreds of plug-ins to extend the capabilities Concerns regarding mis-use

Articulate Presenter Begins with any PowerPoint presentation – narrated or not Allows narration to be added. Converts the result to Flash format – smaller files for easier download Can be used from any server, but without tracking capability. Offers secure hosting service that includes tracking. Example…

Quizmaker – Articulate plug-in Creates Flash quizzes to add to Articulate Presenter classes. Many options and features.

Engage – Articulate plug-in Adds Flash-based interactive content by using several pre-designed templates.

Online registration & payment

www.RegOnline.com

http://www.openoffice.org/ Word Processor Spreadsheet Presentation tool Database PDF Creation Compatible with MS Office Free (!) to download, use and distribute.

Adobe Acrobat “ Freezes” the formatting of documents. Useful, flexible. Anything that can be printed can be converted to pdf format. Multiple levels of security 1st choice for posting documents online Don’t post documents online that can be changed, add security .

E-mail encryption Several studies show that 85% - 95% of e-mail spam originates from unprotected e-mail addresses on Web sites.

Spam In 2004, FTC investigators "seeded" 175 different locations on the Internet with 250 new, undercover email addresses. Within 6 weeks the accounts received 3,349 spam emails. 86 % of the addresses posted to web pages received spam. If the address had the "@" sign in it, it drew spam. More info - http://www.ftc.gov/spam/

Potential Solutions Reactive – use spam filters Proactive – use e-mail encryption Best possible solution – use both

Reactive – use spam filters

Proactive – use e-mail encryption

Best possible solution – use both

E-mail encryption

E-mail encryption

[email_address] becomes: <script type=&quot;text/javascript&quot; language=&quot;javascript&quot;> <!— ML=&quot;5-&quot;!@.f/= dko>E0pit<u:lar2hem&quot;; MI=&quot;CG9JHK682LGAFB<E:;@I?04D6F5K:D2=>1LGAF9LK3C7G=&quot;; OT=&quot;&quot;; for(j=0;j<MI.length;j++){ OT+=ML.charAt(MI.charCodeAt(j)-48); }document.write(OT); // --></script> <noscript>You need JavaScript to see my email address</noscript>

Result of E-mail Encryption : It looks like a e-mail link, acts like an e-mail, but your e-mail address is no longer vulnerable.

E-mail Encryption Sources Several methods – Javascript, ASCII, others? http://www.upromote.com/emailscrambler.html http://innerpeace.org/escrambler.shtml http://hivelogic.com/enkoder/form http://www.web-designz.com/tools/email_encoder.shtml … or use any search engine type in “e-mail encryption ”

www.elluminate.com Internal meetings Live classes Recorded classes

www.elluminate.com Capabilities: Audio – up to 6 speakers Video – not always necessary Text chat Shared, interactive whiteboard Shared applications Record / playback Web tour Moderator / participant capabilities Breakout rooms

Elluminate challenges Firewalls - if your County IT is not cooperative. Lack of administrative rights – latest Java must be installed.

Audio Whiteboard Chat Participants

www.elluminate.com Three for Free

Online Surveys

Online Surveys

Pricing Zoomerang Survey Monkey

Online Invitation Services Create, customize, manage and track invitations and responses. Importing e-mail addresses Most allow follow-up messages, maps, directions and more. www.Evite.com www.waitrose.com www.sendomatic.com www.Rsvphq.com www.mypunchbowl.com www.socializr.com – Web 2.0 friendly

Create, customize, manage and track invitations and responses.

Importing e-mail addresses

Most allow follow-up messages, maps, directions and more.

www.Evite.com

www.waitrose.com

www.sendomatic.com

www.Rsvphq.com

www.mypunchbowl.com www.socializr.com – Web 2.0 friendly

Evite.com

Meeting / Scheduling (Web 2.0) www.meetingwizard.com www.doodle.ch www.setameeting.com www.agreeadate.com www.timebridge.com http://www.meetomatic.com/calendar.php http://www.dimdim.com

Google Docs Import existing documents, spreadsheets and presentations, or create new ones from scratch. Access and edit from anywhere It’s Free!

Collaboration tool Share changes in real time Invite people to your documents and make changes together, at the same time. Includes a chat window.

Choose who can do, or view Documents are stored securely online. They can be published or not

Groups Google Groups Yahoo Groups MSN Groups

Tools Overview Productivity Tools Research Tools Content Tools Client InteractionTools Online Meeting & Collaboration Tools Web Analytics Tools Website & Delivery Platform Registration tools Forms Surveys Auto Responders Blogs – Ours & Theirs Online Invitation Svs Elluminate Wikis SharePoint Google Docs Groups Google Analytics Hardware Software Online tools Various types of search engines PowerPoint Articulate Engage Quizmaker , etc.