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Adapting IT Governance Frameworks to Ensure Control and Visibility of Free and Open Source Software (FOSS)

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Talk for South African Government CIO Summit, Cape Town, May 27-29, 2013 - the topic was assigned.

Talk for South African Government CIO Summit, Cape Town, May 27-29, 2013 - the topic was assigned.

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  • 1.    Adapting IT GovernanceFrameworks to EnsureControl and Visibilityof Free and OpenSource Software(FOSS)Dr Derek W. Keatshttp://www.dkeats.comhttp://kengasolutions.comderek@dkeats.com(Pty) Ltd
  • 2.    Free as inFreedom
  • 3.    "The system by which thecurrent and future use of ICTis directed and controlled. Itinvolves evaluating anddirecting the plans for the useof ICT to support theorganisation and monitoringthis use to achieve plans. Itincludes the strategy andpolicies for using ICT withinan organisation."– Australian Standard for CorporateGovernance of Information andCommunication Technology (ICT)IT GovernanceOversight & directionAccountabilityEffectiveness& efficiencyInnovate ornot
  • 4.    GovernanceFrameworksFOSSPolicyFormal frameworksFormal frameworksCOBITCOBITAS8015-2005AS8015-2005ISO/IEC 38500:2008ISO/IEC 38500:2008ITILITILCMMCMMEcosystemEcosystem
  • 5.    FOSSPolicy2007UseFOSSMigrateto FOSSDevelopin FOSSUseFOSSLicensePromoteFOSSHardwareKnowledge contentData APIs
  • 6.    Create a projectCreate a projectJoin a projectJoin a projectSponsor a projectSponsor a projectAdapt existingAdapt existingUse existingUse existingMaximumvaluefor largeorganisationsFOSS engagement
  • 7.    EcologicalComplexsystem withemergentpropertiesVisionPeopleProcessTechnologyFinance
  • 8.    PeopleVision Process TechnologyClearSocialisedKnownDiscussedOn agendasStrategyAligned toother visionsAligned toother strategiesOther strategiesaligned tovisionOrganizationSkillsCommitmentKnowledgeCompetenciesConnectednessEmotional intelligenceProblem solvingAttitudesBeliefsActionsPassionFearsHidden agendasPoliticsGovernanceLeadershipManagementCreationDeploymentOperationSupportEnhancementInnovationProjectmanagementChangemanagementCommunicationApplicationSupportingapplicationsOperating systemHardwareNetworkInternetUser devicesUser operatingsystemUser applicationsPeopleVision Process TechnologyAlign for successAlign for successStart here Do these togetherUnderpinned by: appropriate and sustainable finance(unless you are a start-up)examples
  • 9.    PeopleVision Process TechnologyClearSocialisedKnownDiscussedOn agendasStrategyAligned toother visionsAligned toother strategiesOther strategiesaligned tovisionOrganizationSkillsCommitmentKnowledgeCompetenciesConnectednessEmotional intelligenceProblem solvingAttitudesBeliefsActionsPassionFearsHidden agendasPoliticsGovernanceLeadershipManagementCreationDeploymentOperationSupportEnhancementInnovationProjectmanagementChangemanagementCommunicationApplicationSupportingapplicationsOperating systemHardwareNetworkInternetUser devicesUser operatingsystemUser applicationsPeopleVision Process TechnologyAlign for successAlign for successStart here Do these togetherUnderpinned by: appropriate and sustainable finance(unless you are a start-up)examples
  • 10.    A committee reporting to the highest level governance structure exists, andFOSS features strongly on its agendaICT forms a standard component of the work of highest level governancestructure, it is taken seriously, and FOSS features strongly on its agendaIndependent ICT knowledge, with a deep understanding of FOSS, is availablewithin the highest level governance structureThe implementation of policy with respect to FOSS is audited and the audittaken seriouslyA strategy exists and serves as the basis for estimating value ofachievements with respect to FOSS in governmentRegular reports with score sheets received, measured against SMARTstrategic goalsA formalised ICT enterprise governance framework (e.g. COBIT) is usedeffectivelyAccountable person for ICT across government as a whole who has FOSS asa key performance indicatorTo what extent do you have governance?ABCDEFGH
  • 11.    Maturity of selected governanceprocess in relation to FOSS policyin the SA Government (adaptedfrom the approach used in theCOBIT 4.1 maturity model):● 0 = non-existent● 1 = ad hoc● 2 = repeatable● 3 = defined process● 4 = managed and measured● 5 = optimised
  • 12.    A committee reporting to the highest level governance structure exists,and FOSS features strongly on its agendaICT forms a standard component of the work of highest levelgovernance structure, it is taken seriously, and FOSS features stronglyon its agendaIndependent ICT knowledge, with a deep understanding of FOSS, isavailable within the highest level governance structureThe implementation of policy with respect to FOSS is audited and theaudit taken seriouslyA strategy exists and serves as the basis for estimating value ofachievements with respect to FOSS in governmentRegular reports with score sheets received, measured against SMARTstrategic goalsA formalised ICT enterprise governance framework (e.g. COBIT) is usedeffectively , and includes FOSS as a key elementAccountable person for ICT across government as a whole who hasFOSS as a key performance indicatorTo what extent do you have governance?ABCDEFGH21100000
  • 13.    To what extent do you have governance?ABCDEFGH05ActualMaximumTarget
  • 14.    InterventionRecommendations
  • 15.    To what extent do you have governance?ABCDEFGH05ActualMaximumTarget
  • 16.    PeopleVision Process TechnologyClearSocialisedKnownDiscussedOn agendasStrategyAligned toother visionsAligned toother strategiesOther strategiesaligned tovisionOrganizationSkillsCommitmentKnowledgeCompetenciesConnectednessEmotional intelligenceProblem solvingAttitudesBeliefsActionsPassionFearsHidden agendasPoliticsGovernanceLeadershipManagementCreationDeploymentOperationSupportEnhancementInnovationProjectmanagementChangemanagementCommunicationApplicationSupportingapplicationsOperating systemHardwareNetworkInternetUser devicesUser operatingsystemUser applicationsPeopleVision Process TechnologyAlign for successAlign for successStart here Do these togetherUnderpinned by: appropriate and sustainable finance(unless you are a start-up)examples
  • 17.    `Vision exists for FOSS in government and the country as a whole, and isderived from or drives policy or legislationVision articulates well with other policies, visions and strategies that may existin various areas of governmentVision is clear and easy to understand, stakeholders can explain its meaningand are able to defend it to detractorsVision document, videos, and other media available to all stakeholdersVision well socialised and known, on agendas, discussed, and informsstrategies and operational plansThere is widespread acceptance of responsibility for the vision in all areas ofgovernment, not just those with a direct ICT responsibilityVision focuses on the role of FOSS in helping government achieve its coreobjectivesVision draws attention to the need for excellence in administrative andmanagement systems to achieve operational excellenceTo what extent do you have a vision?ABCDEFGH
  • 18.    Vision exists for FOSS in government and the country as a whole, andis derived from or drives policy or legislationVision articulates well with other policies, visions and strategies thatmay exist in various areas of governmentVision is clear and easy to understand, stakeholders can explain itsmeaning and are able to defend it to detractorsVision document, videos, and other media available to all stakeholdersVision well socialised and known, on agendas, discussed, and informsstrategies and operational plansThere is widespread acceptance of responsibility for the vision in allareas of government, not just those with a direct ICT responsibilityVision focuses on the role of FOSS in helping government achieve itscore objectivesVision draws attention to the potential for FOSS to help driveexcellence in administrative and management systems to achieveoperational excellence & delivery of servicesTo what extent do you have a vision?ABCDEFGH21100000
  • 19.    To what extent do you have a vision?ABCDEFGH05ActualMaximumTarget
  • 20.    PeopleVision Process TechnologyClearSocialisedKnownDiscussedOn agendasStrategyAligned toother visionsAligned toother strategiesOther strategiesaligned tovisionOrganizationSkillsCommitmentKnowledgeCompetenciesConnectednessEmotional intelligenceProblem solvingAttitudesBeliefsActionsPassionFearsHidden agendasPoliticsGovernanceLeadershipManagementCreationDeploymentOperationSupportEnhancementInnovationProjectmanagementChangemanagementCommunicationApplicationSupportingapplicationsOperating systemHardwareNetworkInternetUser devicesUser operatingsystemUser applicationsPeople Process TechnologyAlign for successAlign for successStart here Do these togetherUnderpinned by: appropriate and sustainable finance(unless you are a start-up)examplesStrategy
  • 21.    A strategy for bringing FOSS to bear on government ICT and processesexistsStrategy gives life to the vision statementStrategy is derived from broader government strategy or embedded within itStrategy is specific, measurable, aggressive, realistic and has time-boundgoalsThere was active participation of stakeholders in strategy developmentStrategy is known and socialisedStrategy is used for decision makingStrategy is owned by all IT leadership and other relevant leaders withingovernmentTo what extent do you have a strategy?ABCDEFGH
  • 22.    A strategy for bringing FOSS to bear on government ICT andprocesses existsStrategy gives life to the vision statementStrategy is derived from broader government strategy or embeddedwithin itStrategy is specific, measurable, aggressive, realistic and has time-bound goalsThere was active participation of stakeholders in strategy developmentStrategy is known and socialisedStrategy is used for decision makingStrategy is owned by all IT leadership and other relevant leaders withingovernmentTo what extent do you have a strategy?ABCDEFGH21200010
  • 23.    To what extent do you have a strategy?ABCDEFGH05ActualMaximumTarget
  • 24.    strategy – aco-createdplan ofaction arisingout of a vision, withaims, objectives and goals;sometimes with an operational plan
  • 25.    aims – high level, conceptual thingsto be done or achievedThe South African Government willimplement FOSS unless proprietarysoftware is demonstrated to besignificantly superiorFOSS
  • 26.    objectives – stated targets, the achievement of whichcan be estimated through an aggregation of measurablegoals that collectively contribute to achieving an aimCreate project governance with government wide oversightthat ensures that projects implemented within all spheres ofgovernment would have to justify the implementation ordevelopment of proprietary software, and ensures that FOSSclient applications are not disadvantaged even whereproproprietary sofware is implementedCreate broad improvements to procurement so thatFOSS is recognised and favoured
  • 27.    goals – specific, observable andmeasurable results that collectivelycontribute to achieving an objective andwhich are SMART in their formulationSMARTSpecificMeasurableAggressiveRealisticTime-bound
  • 28.    StrategyAimAimAimObjectiveObjectiveObjectiveObjectiveObjectiveObjectiveGoalGoalGoalGoalGoalVision
  • 29.    AimObjectiveGoalGoalSouth African Government will migrate current proprietary software to FOSSwhenever comparable software existsMigrate office software to FOSS throughout the South African Government,starting within DPSABy December, 2008, training and support will be available for Open Office(LibreOffice) to enable office migration to proceedBy April 2009, the offices of the Minister and Directors General will bemigrated to Open Office (LibreOffice)GoalBy March 2010, DPSA will be completely migrated to Open Office(LibreOffice)A trivial example
  • 30.    GovernanceFrameworksGovernanceVisionStrategy
  • 31.    Passion of individualsAd hocPath of least resistanceFluctuating valueWin and lose cycleFUD abundant200720112013
  • 32.    PeopleVision Process TechnologyClearSocialisedKnownDiscussedOn agendasStrategyAligned toother visionsAligned toother strategiesOther strategiesaligned tovisionOrganizationSkillsCommitmentKnowledgeCompetenciesConnectednessEmotional intelligenceProblem solvingAttitudesBeliefsActionsPassionFearsHidden agendasPoliticsGovernanceLeadershipManagementCreationDeploymentOperationSupportEnhancementInnovationProjectmanagementChangemanagementCommunicationApplicationSupportingapplicationsOperating systemHardwareNetworkInternetUser devicesUser operatingsystemUser applicationsPeople Process TechnologyAlign for successAlign for successStart here Do these togetherUnderpinned by: appropriate and sustainable finance(unless you are a start-up)examples
  • 33.    LeadershipLeadershipmattersmattersTheTheecologicalecologicalviewview
  • 34.    
  • 35.    
  • 36.    Derek Keats, PhDderek@dkeats.com+27 82 787 0169www.dkeats.comkengasolutions.comThank you
  • 37.    Derek Keats, PhDderek@dkeats.com+27 82 787 0169www.dkeats.comkengasolutions.comThank youThis presentationwas madeentirely usingFree SoftwareCreative CommonsAttribution License

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