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Court Information Management System - The Elements Presentation - CTC 2009
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Court Information Management System - The Elements Presentation - CTC 2009



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  • 1. ONTARIO’S CIMS (Court Information Management System) Presentation to the Meeting of Canadians CTC 2009 Denver, September 2009
  • 2. Why CIMS
      • Many users must access separate applications
        • many user IDs and passwords
      • Disparate information sources
      • Different practices in different locations
      • Paper-intensive processes
      • Changing staff demographics
      • Steep learning curve due to complex business
      • Clerical errors
      • Duplication of effort across applications
  • 3. Approach
      • Leverage the existing investment in technology
      • Research what is available in the marketplace to integrate and streamline
      • Follow IT Project Management Framework in Ontario
      • Set up Business/IT Governance Structure
      • Use internal resources for core project team
      • Use external consultancy to fill gaps in capacity and skills
  • 4. CIMs Key Components Portal Technology Common S cheduling Document Management Financial Management
  • 5. CIMS - Portal Component
      • One entrance to different applications
      • - Improve user access, security and navigation
      • No more separate passwords, no more “silos”.
      • One “look and feel” across applications
      • - Bring consistency to the workflow logic
          • Consistent information source, consistent way of doing things, easier to train, easier to learn.
      • One search screen serves all applications (where possible)
      • - Avoid performing separate searches on each application
      • Reduce clerical errors and duplication of effort.
    Portal Technology
  • 6. CIMS – Document Component
      • One unified approach to managing documents
        • across applications
        • Receive
        • Extract Data
        • Store
        • Generate
        • Distribute
        • Print
        • Archive
    Document Management
  • 7. CIMS – Financial Component
    • One unified approach to managing more and different types
      • of financial transactions by improving upon an existing application
    • Reduce paper-intensive accounting and financial distribution processes due to separate “silos” .
    • Reduce duplication of effort across applications.
    Financial Management
  • 8. CIMS – Scheduling Component
      • One unified approach to scheduling events
        • across all systems
      • Centralize information sources for unified event coordination.
      • Put together the places, people and things required
      • Reduce paper-intensive processes.
      • Reduce duplication of effort.
    Common S cheduling
  • 9. CIMS Key Success Indicators
    • Customizable Portals
    • Portal Technology
      • Tailored to individual roles and responsibilities
      • Applicable to all business systems
      • Improved security: one access point, one password
    • Integrated, Reusable Components
    • Document Management , Financial and Scheduling
      • Eliminate duplication of work
      • Minimize development cost and effort
      • Streamline training and shorten learning period
    • Modern Software Development Methods and Tools
      • Standardized IT project management methodology
      • Standardized iterative development approach
      • Approved, powerful, cost-efficient software development tools
  • 10. CIMS – Future Potential Self Directed Small Claims PORTAL TECHNOLOGY DOCUMENT MANAGEMENT SCHEDULINGCOMPONENT FINANCIAL COMPONENT E-file and e-Notices Online Payments Online Booking
  • 11. Timelines
    • Spring 2009 – Financial Approval
    • Fall 2009
      • Project/Procurement Approval
      • Governance and consultative bodies established
    • Winter 2010 – Conceptual/Logical Design Complete
    • Spring 2010 – Development commences
    • Spring 2012 – Commence implementation of first instance
    • Ongoing fine tuning and enhancement