On October 23rd, 2014, we updated our
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• Personal Address
– Street address
– Zip Code
• Company Address
– Company’s name
– Street address
– Zip Code
• Full Calendar Date
– May 31,2009
– 31May 2009
• 2-4 spaces
• Address of the reader
– Reader’s Name
– Reader’s Title
– Company Name
– Company Street
– Company City
– Company State
– Company Zip Code
• 2-4 spaces
• IF you know the reader’s
name, salutation will be
– First / Last Name
– Followed by Colon
– For example
• Dear Mr. Smith:
• Dear Ms. Jones:
• Dear Miss / Mrs. Jones:
• Dear Chris Evans:
– Use title
• Dear Vice President:
– Use department’s name
• Accounting Department:
• 2 spaces
• Place a comma after
• Preferred close is
• 2 spaces below body
• Sign your name legibly
• Type your name
• Mention your title
• 4 spaces below
– All text typed on left
– Spaces between
• Simplified format
– Same as full block
• No Salutations
• Subject Line introduced
• No Complimentary
CLASSIFICATION OF LETTER
• A formal letter is a letter written to a business, a
college, or any professional that are not considered
friends or family.
Name Address Phone number Email
Example of layout:
(Body of letter)
Sincerely, (Name) (Sign in pen under typed name)
• An informal letter is a letter you would
write to a friend of family member. It
doesn't necessarily need a format, but
there is a standard.
Example of layout:
Body of letter
· The writer’s address is written at the top right-hand corner
· For example:
25, Jalan Tebing 8/8,
40000 Shah Alam,
Selangor Darul Ehsan.
· Written below the address.
For example: 6 June 2011 For example: 6 June 2011
The format of writing an informal letter
Between friends and relatives, to promote
communication and enhance friendship.
The structure of a social letter
• Headings: the writer’s address and the date
• Inside Address: the receiver’s name and
• Salutation: complimentary greeting as Dear John
• Body of the Letter: introduction, purpose
(matter) and conclusion
• Complimentary close: Sincerely yours, etc.
• Signature: Your full name, Christian name or
• Postscripts (P.S.): supplemented information
③ Body of Letter
311 East College Street
Stanley, N.C. 28164
August 15, 2004
How has your summer been? Not too hot I hope. Did you get to visit
your grandparents? Did you go on your trip to Toronto as you had hoped? They
say Toronto is a beautiful city.
This is my second season at Camp Bellaire. I just passed my
swimming test. Now I can swim out to the raft and also use the boats. To pass I
had to jump into the water with my clothes on (as if I had just fallen out of a
boat). Then I had to take them off down to my trunks, even my shoes and
socks, and finally swim back to shore. It was tough, but I did it!
I’m looking forward to seeing you soon. There is lots of news to catch
What is an Invitation Letter?
• An invitation is a request to attend an event. It
could be an invitation to a barbecue, a night at
the theater, a birthday or anniversary party, a
housewarming, or a wedding.
• It could be a formal event or a casual one, even
a religious event.
Sample of Formal Invitation Letter
Twila Lockard Davis and Gladys Lockard
invite you to an
celebrating the fiftieth wedding anniversary of our
Thomas and Susannah Lockard
Saturday, May 25th, 2002
from 3:00 to 5:00 p.m.
at the home of
Dr. and Mrs. David Hasbro
4776 Wailing Wind Dr.
Please no presents, just your presence!
A Sample Informal Invitation Letter
Dear Dr. and Mrs. Davidson,
We will be celebrating Paula and Steve’s thirtieth
year of ministry with a dinner at the Floribunda
Commons Restaurant, Saturday, November 29th,
at 8:00 p.m. Please let us know by
Monday the 24th if you can join us on this happy
What is a Business Letter?
• A business letter is a letter written in formal
language, usually used when writing from one
business organization to another, or for
correspondence between such organizations
and their customers, clients and other external
Writing a Business Letter
• A formal business letter usually consists of six
Sometimes, notations are included, but they are
Official Letters also called Formal Letters
45 Orange Close
23rd March 2000
Barclay Building Society
Thank you for your letter dated 15th March.
I am afraid I cannot agree with your letter. I have studied my bank statement
and still cannot find the charges you say are outstanding.
This is the third letter I have sent and if no action is taken within the next five
days I will contact my solicitor.
I hope this matter can be settled as soon as possible.
Space for signature but write or type your
name clearly underneath
LETTERS OF NEWSPAPER
A written report and analysis of the news,
often providing forecasts, typically directed
at a special audience, as business people,
and mailed to subscribers: a stock-market
Perera No. 2, 1st Lane,
Aug 21, 2013
The Indian Express,
With due respect, I wish to draw kind attention of the concerned authority and general public
through your esteemed daily, towards increasing incidents of road accidents. Road accidents are
a frequent feature of newspapers. Road accidents are on a rise especially in big cities.
Persons sitting on steering do not have control over it. They do not have any regard for the
traffic rules. Over-speeding, jumping red lights, overtaking from wrong side are common place. In
most of the cases they escape unpunished due to their social status and corrupt bureaucracy.
Every year, large numbers of people die in road accidents. It is one of the biggest reasons of
unnatural deaths in India. In the past fifty years, more persons succumbed to death due to road
accidents than in wars with our enemy countries. So the time has come to develop a movement
against reckless driving.
I hope, civic authorities and civilized people will pay heed to my prayer.