Running SharePoint on Small Business Server: Pros and Cons - 100 Level

Presented by :
Robert Crane BE MBA MCP
[email_address]
Computer Information Agency
http://www.ciaops.com

Twitter to #auspc, #ciaops
My Twitter handle = @directorcia
Mobiles to silent please
Keep questions till the end
Session evaluation at http://myspc.sharepointconference.com.au

Who uses SharePoint in their business?
If not why?
Whose customers use SharePoint?
If not why?

F R E E _ _ _ _

What is SharePoint?
Small Business versions
Why SharePoint?
The killer feature
Beyond the default
The killer app
Beyond the inbuilt

Simply a tool.
Imagine it much like Excel or Word, by default it is empty.
The value of SharePoint comes from the business information that it contains.
The only way that business information gets into SharePoint is via the business.
Value is even higher when linked to Office products such as Word and Excel.

Fundamentally 2 different versions
Windows SharePoint Services (WSS)
Microsoft Office SharePoint Server (MOSS)
WSS is a FREE download. MOSS must be individually licensed.
WSS is licensed to a Windows Server product
But not Windows Home Server.

WSS provides core features for document management and collaboration, including Web site templates, a Web Part framework, data lists, document libraries, and a Windows Workflow Foundation (WF) runtime. Office SharePoint Server 2007 builds on this foundation to provide key enterprise-level features such as user site provisioning and social networking, business intelligence tools, business process integration and forms support, enterprise content management, and full enterprise search.
Product comparisons - http://office.microsoft.com/en-us/sharepointtechnology/FX101758691033.aspx

WSS v2
SBS 2003
WSS v3
SBS 2008
SBS 2003
Stand Alone
WSS v4 (SharePoint Foundation 2010)
Stand alone*

Built on SQL Server not MSDE
Item Level security
Wikis
Blogs
Built in mobile version
Workflow

64 bit only
SQL Express 2008 by default
4GB Database limit
No easy side by side installation with v3
Is required to run Office Web Apps
Ribbon Interface
Better management and reporting

Adding value
Creating point of differentiation
Improved functionality
Reduces paper
Replaces email
Automate business processes
Ability to create templates
Don’t forget SharePoint in the cloud

To capture business information.
Look at all the information that is on or around your desk. Why isn’t that digital?
To index business information.
Most people have more than enough access to information, the problem is generally finding it.
To streamline business processes.
Success is a function of how much you can automate.

“ the typical information worker now spends up to one-quarter of his or her day searching for the right information to complete a given task” – Network World 15% of a typical information workers day is spent searching through content, like Web, digital communication and paper work (NYTimes 14 Jun 2008) Butler Group reports up to 10% of staff costs are lost, because employees can't find the right information to do their jobs. Middle managers spend more than a quarter of their time searching for information necessary to their jobs, and when they do find it, it is often wrong, according to results of an Accenture survey - 2007 An independent survey by IDC found that the average information worker in the United States spends approximately nine-and-a-half hours per week searching for information (IDC: The Hidden Costs of Information Work, April 2006, Doc #201334).

Everyone knows where to go to find information on the Internet.
Where do they go to find data inside a business?
Which information is more value to a business?
Wouldn’t a product that indexes internal data be valuable to a business?

By default will WSS v3 index:
Word 2007 documents?
Acrobat documents?
OneNote Notebooks?
Outlook MSG files & attachments?
Existing documents in file shares?
Exchange public folders?
Web sites?
No! But it can (and TIFF on Server 2008 R2!)

Install appropriate Ifilters to allow content indexing.
KB946338
Make registry changes.
Restart IIS.
Perform full content crawl.

FREE download.
After WSS install Search Server Express (SSX) but not on SBS.
http://www.microsoft.com/enterprisesearch/searchserverexpress/en/us/default.aspx (2008 & 2010 versions)
SSX will do WSS site by default but adds the ability to index:
Network file shares.
Public folders.
Web sites both internal and external.
Other SharePoint sites.
Configure full and incremental crawls .

Wikis
Themes & Navigation
Usage analysis
Web parts
Subsites
Additional site collections
Drive mappings
Inbound emails
Workflows
Templates

Included in every version of Office 2010
Part of Office Web Apps
Allows shared digital notebooks
When OneNote is installed it also installs a OneNote printer.
This OneNote printer effectively does automatic OCR.
Means you can index just about any digital document.
Great starting point for collaboration.

FREE download.
Need different version for WSS v3 and WSS v4.
Master pages.
Additional workflows.
There is no other tool available that can interact with a SharePoint site as quickly and efficiently as SharePoint Designer.

FREE Download
http://www.codeplex.com/CKS/Release/ProjectReleases.aspx?ReleaseId=4234
An easy way to enter information onto a SharePoint page.
Really handy for quick communications and messages.

Dark Blue Duck
Scan documents to SharePoint directly from the SharePoint User Interface.

Tom Rizzo Microsoft Director of SharePoint “We all love code, but .. Make sure it's a last resort”
In SharePoint 2010 a very rich and mature environment.

Ferrari Case Study - http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?CaseStudyID=4000004987
Which SharePoint Technology is right for you? - http://office.microsoft.com/en-us/sharepointtechnology/FX101758691033.aspx
Top 10 Benefits of Windows SharePoint Services 3.0 - http://technet.microsoft.com/en-us/windowsserver/sharepoint/bb684456.aspx

Application Templates for Windows SharePoint Services 3.0 - http://technet.microsoft.com/en-au/windowsserver/sharepoint/bb407286.aspx
Pfizer Boosts Efficiency by 15 Percent with Easy to Use, Shared Note-Taking Program - http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000004505
Introducing Microsoft Office SharePoint Designer 2007 - http://office.microsoft.com/en-us/sharepointdesigner/HA100740831033.aspx
Get SharePoint Designer training on your desktop - http://office.microsoft.com/en-us/sharepointdesigner/HA102632321033.aspx

Dark Blue Duck - http://www.darkblueduck.com/products/ScanningEnablerWSS.aspx
Introduction to building SharePoint applications - http://office.microsoft.com/en-us/sharepointdesigner/HA102390461033.aspx
Windows SharePoint Services Developer Center - http://msdn.microsoft.com/en-gb/sharepoint/default.aspx
Microsoft SharePoint - http://www.microsoft.com/sharepoint/default.mspx

You get a lot for FREE with Windows SharePoint
Use SharePoint to capture business information
Use SharePoint to index/search business information
SharePoint work better with Office especially OneNote
SharePoint is a foundation on which to build
Every small business SHOULD be using SharePoint

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Running SharePoint on Small Business Server: Pros and Cons - 100 Level

by Robert Crane

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Running SharePoint on Small Business Server: Pros and Cons - 100 Level Presentation Transcript