Job application -_dp
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Job application -_dp Presentation Transcript

  • 1. 1
  • 2. Job Application By : Ms. Dipali Pandya 2Subject: Communication Skills Topic: Job Application
  • 3. Outline o Cover Letter :  Heading  Date  Inside Address  Subject  Salutation  Main Body  Complementary Close  Signature Block o Resumé:  Appearance & Elements  Personal Information  Career/Professional Objective  Education/Academic Preparation  Work Experience/Professional Skills  Activities and Achievements/Special Interests  References  Types of Resumés  Electronic Resumés  Sample Key Words  Conclusion 3Subject: Communication Skills Topic: Job Application
  • 4. What is a Job Application? • While writing a job application you promise to offer your services to a prospective employer. • You are trying to sell your services. • The purpose of your application is to motivate your employers to contact you for an interview. 4Subject: Communication Skills Topic: Job Application
  • 5. 5Subject: Communication Skills Topic: Job Application
  • 6. Cover Letter • The cover letter is an essential part of any job application or enquiry. • A well written letter will ensure a favourable reception for your Résumé. 6Subject: Communication Skills Topic: Job Application
  • 7. 7 Standard Parts of Cover Latter 1. Heading  Contains writer’s address and date  Month should be spelled out, not abbreviated followed by day and year. Your Contact Information Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Address Date 2. Inside Address  4 spaces below dateline  Includes personal/professional title, name of person/company, complete address Subject: Communication Skills Topic: Job Application
  • 8. Ms. Amita Bhatt B-99, Manhar Society, Near Poonam Park, Karelibaug, Vadodara-390 001 (M) +91 999 999 9999 amita.bhatt@gmail.com 25/8/2013 or 25 Aug. ‘13 or 25-8-2013  25 August 2013  Mr. Karan Kapoor The HR Manager, L & T Pvt. Ltd. S. G. Road, Ahmedabad – 392 000 Subject: Communication Skills Topic: Job Application
  • 9. 9 • Salutation-Greeting that precedes the body of the letter  Placed double space below the inside address  Use of Sir/Madam-to address govt. officials  Use of “Dear”-to address non govt. officials  Use of name-when letters are addressed to a person in particular. Mr./Ms./Mrs. (surname) could be used without sounding too informal  Use of first names-when working relations between people concerned are informal  Use of common salutation-’Dear Sir/Madam” when one doesn’t know the gender of the recipient Eg. Dear Mr./Ms. Last Name: Dear Mr. Kapoor: Subject: Communication Skills Topic: Job Application
  • 10. 10 • Body of Cover Letter  Double space below salutation  Text usually single spaced , double spacing between paragraphs  The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. Body of Paragraph Introduction Main Text Conclusion
  • 11. First Paragraph: Introduction  The first paragraph of your letter should include information on why you are writing.  Mention the post you are applying for.  Include the name of a mutual contact, if you have one. Be clear and concise regarding your request.  Convince the reader that they should grant the interview or appointment you requested in the first paragraph. i.e. 1. I was very interested to see your advertisement for a Software Engineer in The Times of India… 2. I wish to apply for the post of …advertised in the… on … 3. Your advertisement in… for the post of…interested me as I possess the… Subject: Communication Skills Topic: Job Application
  • 12. Middle Paragraph: Main Text • This section of your cover letter should describe what you have to offer the employer. • Make strong connections between your abilities and their needs. • Mention specifically how your skills and experience match the job you are applying for. • Don’t make this section a replica of your Resume. • Try to support each statement you make with a piece of evidence. • Convince the Employer that you are the best candidate. Example: “As my enclosed resume indicates, I have an M.E. in Manufacturing Engineering. Since I could maintain my high C.G.P.A. during the course of my B.E.,… …My project work has helped me acquire a wide variety of skills, which would benefit your company.” Subject: Communication Skills Topic: Job Application
  • 13. Final Paragraph: Conclusion • Conclude your cover letter by thanking the employer for considering you for the post. • To ask the reader for the specific action • To make the reply easy Example: 1. “I look forward to the opportunity of attending an interview when I can provide additional details.” 2. “I hope to hear from you soon.” Subject: Communication Skills Topic: Job Application
  • 14. • Complimentary Close • Should reflect formality of relationship with the reader • Double space below body Eg. Sincerely, or Yours Sincerely, etc., • Signature block  4 spaces below complementary close  If writer is speaking legally for company, firm’s name, writer’s name and person’s title to be mentioned • Handwritten Signature (for a mailed letter and handwritten cover letter) Sincerely, Ms. Amita Bhatt Engineer, ABC Barings, Bharuch Subject: Communication Skills Topic: Job Application
  • 15. Ms. Amita Bhatt B-99, Manhar Society, Near Poonam Park, Karelibaug, Vadodara-390 001 (M) +91 999 999 9999 amita.bhatt@gmail.com 25 August 2013 Mr. Karan Kapoor The HR Manager, Cisco Pvt. Ltd. S. G. Road, Ahmedabad – 392 000 Sub: An application for the post of a Software Engineer. Dear Mr. Kapoor: I was very interested to see your advertisement for a Software Engineer in The Times Of India dated 20 September 2013. I have been seeking just such an opportunity as this, and I feel my qualifications and experience will meet your requirements perfectly. I enclose my resume as a first step in exploring the possibilities of employment with Cisco Private Limited. I have worked as a project trainee in Satyam Computer Services Limited for the past 6 months. So I have hands-on experience in Java Swing, Java Security, JDBC, and Oracle. I look forward for meeting with you to discuss the ways my skills may best serve ‘Cisco Private Limited.’ Sincerely, Ms. Amita Bhatt Enclosure: Resume Subject: Communication Skills Topic: Job Application
  • 16. Resumé 16 • Résumé is an essential part of Job Application Letter. • It is Technical as well as Marketing document which sells applicant's skills, experience, etc. • Effective Resume can open the door of many new possibilities of employment.
  • 17. Bio – Data, Résumé & Curriculum Vitae 17
  • 18. Applications are for two reasons: • Resume not well prepared to grab the attention • Applicant misunderstood the job profile Subject: Communication Skills Topic: Job Application
  • 19. Standard Elements of Resumé 19  Appearance & Elements  Personal Information  Career/Professional Objective  Education/Academic Preparation  Work Experience/Professional Skills  Activities and Achievements/Special Interests  References  Types of Resumé  Electronic Resumés  Sample Key Words  Conclusion Subject: Communication Skills Topic: Job Application
  • 20. Standard Elements of Resumé • Appearance & Elements:  Impeccable, neat and error – free with no whiteout or hand corrections  Legible and avoid crowding  Printed on good quality paper of A-4 size • Personal Information:  Name  Address  Contact Number  E-mail ID  Website 20Subject: Communication Skills Topic: Job Application
  • 21. Standard Elements of Resumé • Career/Professional Objective  State your objective; i.e. An electrical engineer involving international experience in a growing company. Having experience in project management. • Education/Academic Preparation  Education Qualifications, Training, projects, etc.,  Mention latest two degrees. i.e. M.E. (Electrical) July, 2013 Birla Institute of Technology I class and Science, Pilani, Rajasthan B.E. (Electrical) July, 2011 Gujarat Technical University II class 21
  • 22. • Work Experience/Professional Skills  List your jobs in chronological order, with current or last one first  Include internships, projects, part time jobs, etc. i.e.  Name of the Organization  Job Title / Designation  The duration of your work  Use phrases instead of complete sentences 22 Standard Elements of Resumé Subject: Communication Skills Topic: Job Application
  • 23. • Activities and Achievements/Special Interests:  Social abilities or capabilities  Languages you can write and speak  Special equipment you can operate  Hobbies  Awards or Achievements • References:  Give minimum two references of the people who are familiar with your work and a credible position  Take permission beforehand from the people you list as references 23 Standard Elements of Resumé Subject: Communication Skills Topic: Job Application
  • 24. Types of Resumé • Chronological:  It emphasizes education and work experience related to job i.e.  Begin with the most recent experience  Responsibilities and accomplishments  Job description • Functional:  It demonstrates the ability of applicant to handle the position Manager/ Engineer/ Researcher etc,. (Experience of particular position) • Hybrid / Combination:  It includes the best features of the chronological and functional resume.  It is long and descriptive type. 24
  • 25. Electronic Resumé • Electronic Resumé is an alternative to the traditional print variety. • Two types of Electronic Resumé: 1. ASCII : American Standard Code for Information Interchange 2. HTML: Hyper Text Mark – Up Language • Sample Key Words: • The applicant can use certain key words to make Resumé more effective and attractive • i.e. assistant, manufacturing unit, design of machines, supervisor, reconditioning of machineries, etc,. Subject: Communication Skills Topic: Job Application
  • 26. Conclusion • Cover letter and Resumé are essential parts of Job application. • They focus on the Employer’s needs and applicant’s skills. • Well…Ask yourself! Are you convinced that you can do a great job for the organisation? If so, send an application immediately. Subject: Communication Skills Topic: Job Application
  • 27. References • Raman Minakshi & Sharma Sangeeta, ‘Technical Communication: Principles and Practice’, 2008. New Delhi : Oxford University Press. • Vibrant English, GTU • Vaseem Qureshi, ‘ Active English’ Subject: Communication Skills Topic: Job Application
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