GTD_Quick_Intro

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Deck describing Davis Allen's Getting Things Done (GTD) methodology based on existing material found on slideshare.net.

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  • GTD_Quick_Intro

    1. 1. GTD ASP and MLW
    2. 2. Agenda <ul><li>Preface: Volunteered for a presentation but missing the slides </li></ul><ul><li>For the ones who didn‘t „google“ it – GTD defined </li></ul><ul><li>How did it start for me </li></ul><ul><li>So what is it (here‘s the beef) </li></ul><ul><li>And how do you implement it – more of a self study </li></ul><ul><li>Finally more stuff on GTD </li></ul>
    3. 3. Where did I get the slides <ul><li>The ultimate source for Powerpoint Karaoke - www.slideshare.net </li></ul>
    4. 4. GTD <ul><li>GTD is the popular shorthand for “Getting Things Done”, the groundbreaking work-life management system that transforms personal overload into an integrated system of stress-free productivity. </li></ul><ul><li>The David Allen Company </li></ul><ul><li>http://www.davidco.com/what_is_gtd.php </li></ul><ul><li>http://jeroendemiranda.wordpress.com/2007/12/27/gtd/ </li></ul>
    5. 5. But what is it? <ul><li>“ Getting Things Done” – original book by David Allen </li></ul><ul><li>Workflow process </li></ul><ul><li>Collecting, Sorting, Categorising and Accessing information </li></ul><ul><li>A methodology, not a technology </li></ul>
    6. 6. My journey <ul><li>QUOTE </li></ul><ul><li>Der Podcast rund um das Thema Zeitmanagement bei systargo im Infotainment-Format. </li></ul><ul><li>In der bunten Landschaft des Selbst- und Zeitmanagements überprüfen wir scheinbar Selbstverständliches und beschreiben Nützliches. Wir entdecken Merkwürdiges und Bedenkenswertes und scheuen uns weder Ross noch Reiter zu nennen. </li></ul><ul><li>Vor Übungen und Tipps schrecken wir ebenfalls nicht zurück, um den Mehrwert zu erhöhen. </li></ul><ul><li>podcast.systargo.de </li></ul><ul><li>Welche Formulierungen Ihnen helfen und wie Sie sie einsetzen sollten. </li></ul><ul><li>UNQUOTE </li></ul>
    7. 7. Mind Like Water <ul><li>Mind Like Water is the ability to focus 100% of your attention on the task at hand </li></ul><ul><li>And here what it takes: </li></ul><ul><li>Capture Everything that needs to be done </li></ul><ul><li>Get it All out of your head </li></ul><ul><li>Train yourself to always identify the Next Action </li></ul>
    8. 8. The beauty of The Next Action <ul><li>Identified the place to start </li></ul><ul><li>Ready to go on a moment’s notice </li></ul>
    9. 9. Getting control of your life in 5 easy steps <ul><li>Collect </li></ul><ul><li>Process </li></ul><ul><li>Organize </li></ul><ul><li>Review </li></ul><ul><li>Do </li></ul>
    10. 10. Collect <ul><li>Corral Your Stuff </li></ul><ul><li>Desktop </li></ul><ul><li>Drawers </li></ul><ul><li>Files </li></ul><ul><li>Car (who lives out of their car?) </li></ul><ul><li>Mind Sweep </li></ul>
    11. 11. Process <ul><li>Trash/Recycle </li></ul><ul><li>Complete less than 2 minute jobs </li></ul><ul><li>Delegate </li></ul><ul><li>Sort Next Actions into your system </li></ul><ul><li>Identify Projects </li></ul>
    12. 13. Organize <ul><li>Set up the Right Buckets </li></ul><ul><li>Inbox </li></ul><ul><li>Projects List </li></ul><ul><li>Calendared Actions </li></ul><ul><li>Next Action Lists </li></ul><ul><li>A “Waiting For” List </li></ul><ul><li>Reference File (Simple Alpha System) </li></ul><ul><li>Tickler: 3D Calendar </li></ul>
    13. 14. Review <ul><li>Keeps the System Functional </li></ul><ul><li>A.M. Review: Calendar, Tickler File, Action Lists </li></ul><ul><li>Weekly Review </li></ul>
    14. 15. Do <ul><li>Context </li></ul><ul><li>Time Available </li></ul><ul><li>Energy Available </li></ul><ul><li>Priority </li></ul>
    15. 16. Practicing stress-free productivity <ul><li>Set Aside The Time </li></ul><ul><li>Set Up The Space (mobile system for mobile people) </li></ul><ul><li>Get The Tools </li></ul>
    16. 17. My current system (WIP) <ul><li>Inbox = Email Inbox (NEO), “Inbox” at home/in the office, Notepad (Atoma) </li></ul><ul><li>Calendar = MS Outlook and “Tickler” File = 43 Folders </li></ul><ul><li>Task lists = My Life Organized </li></ul><ul><li>Reference Files and Support Information = Manila Folders in Drawer </li></ul><ul><li>Traveling Folders = Folder </li></ul><ul><li>The ultimate tool = a Brother labeler </li></ul>
    17. 18. Why does it feel so good <ul><li>Always have stuff to do </li></ul><ul><li>Work your strengths </li></ul><ul><li>Conserve your energy </li></ul><ul><li>Deal with surprise </li></ul><ul><li>Obtain mental freedom </li></ul><ul><li>Feel good about what you are doing </li></ul><ul><li>Great feeling of accomplishment </li></ul><ul><li>And there is more to discover e.g. “Natural Planning” </li></ul>
    18. 19. Find out more <ul><li>David Allen – www.davidco.com </li></ul><ul><li>His Podcast - www.davidco.com/podcast.php </li></ul><ul><li>Wikipedia - en.wikipedia.org/wiki/GTD </li></ul><ul><li>Book – “Getting Things Done” – David Allen </li></ul><ul><li>43 Folders – www.43folders.com </li></ul><ul><li>Lifehack.org - www.lifehack.org/ </li></ul><ul><li>Zen To Done – www.tools-for-thought.com </li></ul><ul><li>GTD-Forum - www.gtd-forum.de/index.php </li></ul><ul><li>Das Abenteuer Leben – www.dasabenteuerleben.de </li></ul>
    19. 20. And if you still can‘t get enough... <ul><li>Eat that Frog by Brian Tracy </li></ul><ul><li>The Organized Executive by Stephanie Winston </li></ul><ul><li>Monday Morning Leadership for Women by Valerie Sokolosky </li></ul><ul><li>The Power of Full Engagement by Jim Loehr and Tony Schwartz </li></ul><ul><li>Taming the Paper Tiger by Barbara Hemphill </li></ul><ul><li>Execution – The Discipline of Getting Things Done by Larry Bossidy and Ram Charan </li></ul><ul><li>The Purpose Driven Life by Rick Warren </li></ul>
    20. 21. GTD ASP and MLW

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