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E Invoice Vietnam
 

E Invoice Vietnam

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E-invoice castudies and how to process e-invoice in Vietnam

E-invoice castudies and how to process e-invoice in Vietnam

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  • During transmmision - Communication requires authentication of the sender (eg. ECOD Connector or FTP via VPN – login and password, AS2 – digital certificates
  • Możliwość porządkowania archiwizowanych e-faktur poprzez ich przenoszenie do trzech folderów: Dokumenty do zweryfikowania, Dokumenty błędne lub Dokumenty US (Pakiet Weryfikacja). Możliwość wyszukiwania dokumentów błędnych i zdublowanych (zwielokrotnionych) oraz ich przenoszenia do odpowiednich folderów (Pakiet Weryfikacja). Faktury błędne wyszukuje się poprzez dwa rodzaje walidacji (weryfikacji): Weryfikacja jakościowa: sprawdzanie poprawności archiwizowanych e-faktur pod kątem obecności wymaganych pól e-faktury wg specyfikacji ECR Polska (weryfikacja wg ECR) oraz kryteriów biznesowych (weryfikacja biznesowa) Weryfikacja ilościowa: sprawdzanie, czy w archiwum są zwielokrotnione faktury, czyli kilkakrotnie przesłane te same faktury. Zwiększenie bezpieczeństwa dostępu do zasobów ECOD Archiwum Plus poprzez wprowadzenie reguł autentykacji - dostęp do elektronicznego archiwum jest możliwy tylko dla określonych adresów IP i określa do administrator po stronie klienta (Pakiet Bezpieczeństwo). Użytkownik będzie się mógł logować do aplikacji w pracy, ale już w domu nie, bo będzie miał zablokowane IP. W tej chwili loguje się poprzez login i hasło z każdego miejsca z dostępem do Internetu. Argument dla firm, które posiadają zaostrzoną politykę bezpieczeństwa. Zaawansowane możliwości administracji użytkownikami poprzez tworzenie ról użytkowników z listy uprawnień (Pakiet Bezpieczeństwo) – w ECOD Archiwum administrator może tylko dodawać i usuwać użytkowników, a w ECOD Archiwum Plus może tworzyć wiele rodzajów użytkowników dając im określone uprawnienia z listy.  
  • The security package has been designed for companies with very demanding security policies. With this package they can make access to the electronic archive even more secure. This can be done, for example, by assigning access to users according to defined authorizations. Security Package Functionality Assigning access rights according to IP addresses Assigning user roles according to the authorizations defined History of operations performed on the stored documents. Możliwość zarządzania rolami użytkowników i wprowadzenie restrykcji na IP (Pakiet Bezpieczeństwo) Możliwość dodatkowych weryfikacji na poziomie archiwum i zarządzania fakturami (zdublowane dokumenty czy spełniające określone kryteria – Pakiet Weryfikacja)
  • The ECOD Sign application has been designed with the following factors in mind: Consistency with Local Law – ECOD Sign together with other ECOD solutions fulfills requirements on issuing, sending and storing invoices in electronic form and on making them available to the tax authorities within a specific country. Integration with the ECOD Platform - Full integration with the ECOD Platform, which is used to send all electronic document types, including e-invoices. Data safety – access to the tool is only possible for authorized persons. There is also advanced user management and access control. Operation history - the application delivers a full history for all the operations performed on the document. The system delivers a report each time the document is opened, read, printed or downloaded. Each of these reports provides the user ID of the person performing the operation.
  • ECOD Sign is fully integrated with ECOD Archive – all the signed documents can be easily archived for the specified period and in compliance with specific local regulations. Every company (issuer of the invoice) who wants to use ECOD Sign must: Sign an agreement on the basis of which access can be given Use the ECOD System (only companies who send data via ECOD Platform and which are verified in the ECOD System can have their documents archived by ECOD Archive) Receive the digital certificate for the e-signature from the Certification Authority (qualified or advanced – depending on the specific country’s regulations)
  • Czy mozna uznac, że integralność treści faktury jest zachowana w przypadku, gdy wydruk faktury na ekran monitora lub na papier (w czasie kontroli, na żadanie Urzędy Skarbowego)ma w systemach komputerowych spółki taką samą treść lecz inną formę graficzną niż system komputerowy dostawcy" Odpowiedź: faktura przesylana drogą elektroniczną, ktora zostala zabezpieczona poprzez procedury EDI lub podpis elektroniczny, po wydrukowaniu w celu kontroli faktura nie musi mieć tej samej formy (wzory graficznego) jaką zastosował sprzedawca,najważniejsze jest aby dane z faktury sprzedawcy i nabywcy były takie same.
  • Orders in and out in ecod Archive – wszystkie wersje dostepne przed i po mapowaniu W naszym ECOD Archive Poland mozemy podpisywac dokumenty
  • Grzegorz swarfa

E Invoice Vietnam E Invoice Vietnam Presentation Transcript

  • Comarch international experience with e-invoices
  • About Comarch ECOD platform for e-invocing ECOD Case studies
  • Comarch introduction
    • 16 years of experience and expertise branch knowledge
    • Offices in 15 countries on 4 continents ,
    • 3500 specialists that realize hundreds of big and medium projects
    • Investment in research and development more than 10 millions euro each year
    • Offer diversification – 5 sectors : Services , Telecommunication , Banking&Finance and Insurance , Public Administration and Small and Medium Enterprises ( SME ).
  • Comarch ECOD platform
    • 11 000 ECOD Customers
    • 100 mln documents processed yearly
    • 15 countries ( Poland, Germany, Hungary, Bulgaria, Romania, Serbia, Croatia, Portugal, Russia, Ukraine, Turkey , Vietnam, China )
    Comarch ECOD Platform is a complex B2 B platform solution for Electronic Data Interchange
  • Others about ECOD Copatible with GS1 „ ECOD Archive is a module of the ECOD platform designed for e-document storage. ECOD Archive can store any type of documents indicated by the client, including e-invoices ” Comarch presented in GARTNER report “ Magic Quadrant for Integration Service Providers”
  • Comarch ECOD and e-invoicing Comarch ECOD support mass connection of e-invoices in Poland, Hungary, Bulgaria Countries during final preparations: France, Germany, Russia, Ukraine, Czech Republic, Romania Also electronic invoices in dedicated projects
  • The difference between electronic invoice and e-invoice Electronic invoice E-invoice Does not eliminate paper invoice Eliminate paper invoice Dont need to contain all the required elements Complies with the law (Ministry of finance) Function : streamlines the process of settlement Guarantee of data integrity and authenticity Must be archived
  • ECOD Platform for e-invoices
    • ECOD offers comprehensive and innvative solution for exchanging e-invoices
    • Secure transmission and storage of documents
    • Certainly of document delivery
    • EDI and e-signature
    • Improvements in the search for the key documents
  • ECOD platform, compliance with EU directive 2001/115/EC and local laws „ ... the requirement for Member States' tax authorities to recognize the validity of e- invoices without any notification or authorization system, on condition that the authenticity of origin and integrity of data are guaranteed through the use of electronic signatures or Electronic Data Interchange (EDI) ” EU directive 2001/115/EC
  • Exchanging e-invoices Invoice sender Invoice receiver EDI with ECOD Operator Geneates invoice in internam system Invoice is exported from the sender’s system and transferred to ECOD Platform via a secured transmission channel. AS2 FTP/ VPN Invoice is verified (according to structure and content) Additional calculation verifications can be developed. Mapp ing to the receiver’s format if required Recive invoice and imported to the internam system Invoice is transferred to receiver via a secured transmission channel. AS2 FTP/ VPN ECOD Verification Mapping
  • Secure communications channels
    • FTP/ VPN ( File Transfer Protocol )
    • - built on a client-server architecture
    • - utilizes separate control and data connections between the client and server app .
    • - VPN , encapsulating the data and keeping it private.
    • - flags mechanism is used to ensure the safety of the transmission
    • AS2 ( Applicability Statement 2)
    • - AS2 connections with digital certificates and encryption usage to improve the safety of the transmission
    • - Files are sent as "attachments" in a specially coded SMIME message (an AS2 message)
    • - AS2 messages are always sent using the HTTP or HTTPS protocol
    • Others: https, x.400, FTPS, IBM VAN,
  • ECOD Archive
    • Compliance with :
    • EU directive 2001/115/EC
    • „ The information must be stored in a manner that guarantees, for the entire storage period:
    • the authenticity of the invoice's origin;
    • the integrity of the invoice's contents; and
    • the readability of the invoice ”
    • National Law: Poland, Hungary, Bulgaria
    • G guarantees document storage for the period required by legislation, at the client's discretion. It also provides remote, configurable access for Revenue Offices.
    ECOD Archive is a comprehensive system for searching, sorting, and grouping the stored documents according to defined criteria  
  • Exchanging e-invoices Invoice sender Invoice receiver ECOD ARCHIVE EDI with electronic storage Secure archiving e-invoices in format of sender in receiver (+ readable form) The authenticity of origin and integrity of data are guaranteed by EDI provider ECOD Verification Mapping
  • more about ECOD Archive
    • guarantee of authenticity and content integrality
    • guaranteed full, prompt and continuous electronic access to the stored e-invoices for fiscal authorities (on demand)
    • readable invoice preview
    • Security - the stored invoices cannot be accessed or modified from the ECOD Archive user interface . only the customer’s administrator can define users and their access privileges to the data resources in the archive
    • Operation history- the application delivers a full history for all the operations performed on the document
  • ECOD Archive functionality Documents search
  • ECOD Archive functionality Print out PDF Readable form
  • ECOD Archive functionality Operation history
  • ECOD Archive package
  • Exchanging e-invoices Invoice sender Invoice receiver ECOD ARCHIVE EDI with electronic storage Secure archiving e-invoices in format of sender in receiver (+ readable form) The authenticity of origin and integrity of data are guaranteed by EDI provider The user can create remote, configurable access for Revenue Offices . ECOD Verification Mapping
  • E- signature
    • Comarch ECOD Sign solution enabling to electronically sign documents (invoices). After signing the invoices, users may transmit them either via e-mail or any other way preferred and defined by the receiver (e.g. saved and delivered on a DVD)
    • Consistency with Local Law
    • A ccess to the tool is only possible for authorized persons
    • Operation history
  • E- signature
    • ECOD Sign is fully integrated with ECOD Archive – all the signed documents can be easily archived for the specified period and in compliance with specific local regulations .
    One of the condition for users is to receive the digital certificate for the e-signature from the Certification Authority (qualified or advanced – depending on the specific country’s regulations)
  • E-signature functionality Sign document User sign documents with his certificate
  • Select certificate
    • Signed invoice we can send
    • Directly to ECOD Archive of received
    • E-mail, CD
    User can preview, check operation history and download signed pdf
  • Signature in ECOD Archive can be verified by Adobe Reader Document has not been modified since this signature was applied Signature date/time are from the clock on the signer's compute
  • Exchanging e-invoices Invoice sender Archivization and verification of e-signature in ECOD Archive ECOD SIGANTURE E-signature with electronic storage The authenticity of origin and integrity of data are guaranteed by electronic signature ECOD ARCHIVE Invoice receiver 1 Signing and archiving e-invoices Sending e-invoice directly to ECOD Archive of the receiver Invoice receiver 2 Archivization and verification of e-signature by receiver solution Sending e-invoice via e-mail/CD etc.
  • COMPLEX SOLUTION FOR E - INVOICE
  • Exchanging e-invoices Invoice sender EDI/ ECOD Archive/ECOD sign Invoice receiver 1 EDI e-invoices Signing and archiving invoices EDI and with e-signature Invoice receiver 2 e-invoices e-signature EDI e-invoices ECOD SIGANTURE ECOD ARCHIVE ECOD Verification Mapping
  • Complex solution- How simple it is !
    • You can send us all invoices and data for invoices in one structured format
    • • You just give us info regarding which partners e-invoices should be send as EDI and with an e-signature
    • • We manage your partners
    • • For e-signature we present you PDFs and you just sign it (or we can even do it on your behalf) and then just send it with one click
    • • For EDI invoices we do the mapping and send it to partners in the defined communication types
    • • All your e-invoices are stored in one place
  • Case Study
  • POLAND Legal regulation The Regulation of the Ministry of Finance: • Was published 14.07.2005 • Defines requirements for e-invoicing for: – EDI transfer of invoices – Invoices with the electronic signature • Is based on EU regulations and fulfills EU requirements • Defines principles concerning : – authenticity and integrity of e-invoices – archiving of e-invoices
  • POLAND
    • - Assurance of the integrity of the content and the authenticity of the origin done by
    • EDI provider (ECOD Operator + ECOD Archive)
    • e-signature (ECOD signatue + ECOD Archive)
    • - Duplicate and correct invoice must be send in the same electronic way, in case of technical problem is possible to make a papernote on correct inv. or duplicate inv. that document correspond to electronic form
    • - Assurance for security of transfer and storage of e-invoices for 6 years
    Requirements for e-invoice ECOD offers a comprehensive solution for transmission of e-invoicing and archiving in accordance with the Regulation of the Ministry of Finance (No. 1119 of 14.07.2005) and the EU-Directive
  • POLAND E-invoice statistics in Poland E-invoice – EDI by ECOD since 2005: • Based on GS1/ECR standards • Implemented in ~ 2 000 companies • Monthly transfer ~ 400 000 invoices/month • Stored in Comarch solutions – ECOD Archive E-invoice – electronic signature by ECOD since July 2010: • Implemented for 3 companies with its ~ 200 distributors • Prepared as PDF file in ECOD solution – ECOD Signature
  • Questions to Tax Office from Carrefour Poland Q: "... is declaration from EDI provider , sufficient that his technology guarantee the authenticity a n d integrity of the content of the invoices sent through EDI ? „ A: „ The EDI service provider should ensure in the agreement between him and the company that his service meets the legal standards of EDI communication , such guarantee of the provider is sufficient ”
  • Questions to Tax Office from Carrefour Poland
    • Q: „... I f the exchange of invoices (...) goes through EDI that guarantee the authenticity of the origin and integrity of their content, is it possible to dispense printing and possesing paper invoices
    • A: „ Invoices may be issued, transferred and stored in electronic form without printing on paper, if other conditions are met under the law ”
    • Q: „... Is the integrity of the invoice maintained when print ted invoices or screen view (during the inspection, if requested by the Tax Authorities) has the same content but different graphic form than the supplier's computer system „
    • A: e-invoice that was sent and protected by the procedures of EDI or electronic signature, after printing in order to control the invoice , does not have to have the same form (graphical models), which applied the partner , it is essential that data from an invoice the buyer and seller were the same.
  • Our clients Retail chains: • FMCG : Auchan , Carrefour, JMD, Makro, Real, InterMarche • DIY: Leroy Merlin, Praktiker Suppliers of retail chains – producers Distributors: • Lekkerland, Mc Lane Suppliers of retail chains Oil & Gas: • Lotos, Orlen, Statoil, Shell
  • BULGARIA
    • Since Jan 1 st 2009 EDI is allowed as a way of interchanging invoices between partners.
    • Compliance with the standards set by the Bulgarian legislation and the European Commission – audit from tax administration and independent consulting company (tax administration fear new technology);
    • S end/receive process was audited and approved by Bulgarian Main Tax Office (Piccadilly Retail Chain, October 2009 )
    • Four Retail Chains accept EDI Invoices from their supplier (Metro Cash&Carry, Piccadilly, Praktiker, B auMax); 2 more (CBA and Billa) are in preparation and planning to start receiving EDI Invoices by the end of 2010
  • BULGARIA “ Electronic Invoicing is without any doubts a way of improving the business processes which is welcomed by the National Tax Office . The implementation and taking the advantages of this modern service is of great importance for all business sheres ”, Mr. Krasimir Stefanov, Chief Director of National Tax Office .
    • Picadilly Study Case
    • Project start in 2009
    • e-invoices through EDI
    • 900 suppliers
    • 1 000 000 invoices expected in 2010
  • BULGARIA
    • Advantages of e-invoice by Piccadilly
    • The automatic issue of the e-invoice on the basic of the actual delivery guarantee trueness of data with no need to check and correction
    • EDI invoices do not need sign or paper copy
    • With EDI the e-invoices can be sent and received immediately
    • The sender follow the status online- if the e-invoice is accepted by the partner
    • Electronic archiving
    • Pc c adilly communicate with supplier and franchise with second everything is cover by EDI
    • Thanks to implementation of e-invoices companies can save up to 50% of their costs for paper, printing, and delivering.
  • HUNGARY
    • First legal conditions created in 2004
    • revision 2007 and decrees on e-invoicing and e-archiving
    • Requirements for e-invoice:
    • Using advanced electronic signature and a timestamp (according to the Act on Electronic Signatures)
    • U sing an electronic data interchange (EDI) system
    • Monthly summary of invoices delivered to Tax office
    • Basic information aboyt invoices like , invoice number, invoice date, Total gross amount etc. Summary is delivered in excel file
  • HUNGARY
    • Solutions:
    • EDI
      • Orders – ~ 400 companies connected
      • Invoices - ~ 40 companies connected
    • E-invoicing
      • Invoices with no paper - ~ 40 companies
      • ECOD Archive for data storage
    • Business monitoring – ECOD Tracking
    Numbers: 40 000 orders sent via ECOD per month 6 000 invoices received via ECOD per month E- invoices through EDI AUCHAN Hungary “ Comarch made its best effort in order to provide a solution to the problems faced by Auchan Hungary. Today Auchan is very satisfied with the project. In the future our company plans to implement other documents which are based on EDI technology.” Rudolf Kirch, IT Director, Auchan Hungary
  • NEXT COUNTRY statuses
    • Russia
    • New law in 2010
    • e-signature is mandatory
    • Technical requirements are still not clear
    • We expect first projects at the beginning of 2011
    • Ukraine
    • e-signature is mandatory
    • Used rarely, only between companies and Tax office
    • Habit of using paper and stamps
    • First pilot projects with Comarch at the end of 2010
    • Roll out in 2011
  • NEXT COUNTRY statuses
    • France Adaptation of ECOD Archive to local regulation / e-invoices through EDI
    • Germany Auditing by tax consulting company, e-invoices through EDI
    • Czech Republic First e- invoices, invoice storage for 10 years
    • Romania Cooperation with Pricewaterhousecoopers
  • Vietnam
    • e-invoice project
    • Support in regulation implementation
    • ( cooperation with Tax department, auditing company)
    • Sharing experience from other country
    • Adjusting EDI application to new regulation
    • ( invoice storage for 10 years, „ 0%”,”5%”,”10%”,”15%” of TAX rate)
    • Preparing specification for invoice
    • Test with retail and supplier
    • Modification and corrections
    • Production
  • Our Projects
    • To improve the exchange of e-invoices and increase the benefits derived there from EDI , Comarch developed additional functionality and modules: - notification of errors in sent invoices - tracking the transmission of documents – ECOD Tracker - modules to verify the correctness of the sent invoices - ECOD validator and ECOD Dubel
    • Additional modules for analyzing the data from sent documents, such as order realization ( product from order in comparation with invoice ) or product-specific sales analysis - ECOD Data Share
  • Thank You [email_address]