Email Archiving Concerns Lightning Talk MW 2014
Upcoming SlideShare
Loading in...5
×
 

Like this? Share it with your network

Share

Email Archiving Concerns Lightning Talk MW 2014

on

  • 459 views

Museums and the Web 2014 Deep Dive Workshop: Email Preservation. Lightning talk examining issues that the cultural heritage sector faces in preserving and providing access to history via email ...

Museums and the Web 2014 Deep Dive Workshop: Email Preservation. Lightning talk examining issues that the cultural heritage sector faces in preserving and providing access to history via email correspondence. #MW2014 #deepdive

Statistics

Views

Total Views
459
Views on SlideShare
397
Embed Views
62

Actions

Likes
0
Downloads
4
Comments
0

1 Embed 62

https://twitter.com 62

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

Email Archiving Concerns Lightning Talk MW 2014 Presentation Transcript

  • 1. Email Archiving: Issues and Concerns Deep Dive: Assessing Tools and Best Practices for Email Preservation and Access in Art Museums
  • 2. A few things about official email correspondence that keep me up at night …
  • 3. Correspondence as primary source material • Organizational history • Object acquisition • Artworks … what is today’s equivalent to Van Gogh’s letters? • Incomplete threads • Inconsistent (or non-existent) archiving practices - Multiple formats - Print & paper file: inconsistent practice, no guidelines, can’t monitor - Idiosyncratic approaches
  • 4. Questions of intellectual property • Who owns the content? • Reliance on cloud-based systems - Terms of service vary widely
  • 5. Scary Technology Stuff • Years of inbox size limits - IT had real resource limits – treated as a cost center - IT ordered deletion, offered no alternative • Migration from system-to-system - Migration can be “lossy”
  • 6. Archiving versus Backup • Um … they aren’t the same thing … • Confuses senior decision-makers • Even if archiving is taking place: - Lack of policies - Unfiltered content (loads of garbage) - Versioning issues - Failures & inadvertent deletes
  • 7. Inbox used as de facto DAM system • File attachments galore • Storage, search, retrieval challenges • Content disappears when staff depart
  • 8. Legal Stuff • Provenance • Subpoena/Discovery • Other (mainly HR) issues: bias, discrimination, harassment, etc.
  • 9. Media-based artwork: documentation • Artist’s instructions & preferences • Troubleshooting & problem-solving • Stated and/or implied permissions - File conversion - Equipment upgrade or replacement
  • 10. Complexity & expense • Do we have the resources? • Staffing? • Standards?
  • 11. History Help! Objects Threads Inconsistency Print Incomplete Formats Storage Provenance Subpoena Ownership HR issues Cloud Confusion Back up Attachments Paper Unfiltered DAMs Permissions Artists UpgradeResources Staffing Standards
  • 12. Thank you! Douglas Hegley, Director of Technology Minneapolis Institute of Arts dhegley@artsmia.org @dhegley