Employee Training & Development

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INTRODUCTION …

INTRODUCTION
Corporations across globe spend more money annually on training than do all the public school systems in any given country. As the gap widens between the knowledge, skills, and abilities of what entry level employees are required to know and do and what they actually know and do, training specialists and consultants become increasingly more valuable. However, becoming skilled at training is no longer a function of just a Human Resources professional. Today, many managers and professionals are being asked to be responsible for the training and development of their employees.

LEARNING OBJECTIVES
By the end of this course you will be able to:
• Describe the field of Training and Development and its role in optimizing performance.
• Apply theoretical concepts and models to training design.
• Design training interventions using a variety of methodologies.
• Evaluate the effectiveness of training interventions.
• Assess whether training is a viable and implemntable in your organization.

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  • 1. Employee Training & Development
  • 2. Unit 1 Introduction to Employee Training and Development dharmandar@gmailcom +91 9810643099
  • 3.  Boston Pizza International, Bowater’s Coated and Specialty Paper Division, Americredit, and Home Depot illustrate how training can contribute to companies’ competitiveness Competitiveness – refers to a company’s ability to maintain and gain market share in an industry dharmandar@gmailcom +91 9810643099
  • 4.  Although they are in different types of businesses, they each have training practices that have helped them gain a competitive advantage in their markets Issues affecting companies and influencing training practices:  customer service  employee retention and growth  doing more with less  quality and productivity dharmandar@gmailcom +91 9810643099
  • 5.  The training practices have helped Boston Pizza International, Bowater’s Coated and Specialty Paper Division, Americredit, and Home Depot:  grow the business, and  improve customer service, by  providing employees with the knowledge and skills they need to be successful dharmandar@gmailcom +91 9810643099
  • 6.  Refers to the policies, practices, and systems that influence employees’:  behavior  attitudes  performance HRM practices play a key role in attracting, motivating, rewarding, and retaining employees dharmandar@gmailcom +91 9810643099
  • 7.  Training – refers to a planned effort by a company to facilitate employees’ learning of job-related competencies The goal of training is for employees to:  master the knowledge, skill, and behaviors emphasized in training programs, and  apply them to their day-to-day activities dharmandar@gmailcom +91 9810643099
  • 8.  Linked to strategic goals and objectives Uses an instructional design process to ensure that training is effective Compares or benchmarks the company’s training programs against training programs in other companies Creates working conditions that encourage continuous learning dharmandar@gmailcom +91 9810643099
  • 9.  Continuous Learning – requires employees to understand the entire work system including the relationships among:  their jobs  their work units  the entire company dharmandar@gmailcom +91 9810643099
  • 10.  Employees are expected to:  acquire new skills and knowledge  apply them on the job  share this information with other employees Managers take an active role:  in identifying training needs  helping to ensure that employees use training in their work dharmandar@gmailcom +91 9810643099
  • 11.  Emphasis on high-leverage training has been accompanied by a movement to link training to performance improvement Training is used to improve employee performance This leads to improved business results dharmandar@gmailcom +91 9810643099
  • 12.  Providing educational opportunities for all employees An on-going process of performance improvement that is directly measurable  not one-time training events The need to demonstrate the benefits of training  to executives, managers, and trainees dharmandar@gmailcom +91 9810643099
  • 13.  Learning as a lifelong event  senior management, training managers, and employees have ownership Training used to help attain strategic business objectives  helps companies gain a competitive advantage dharmandar@gmailcom +91 9810643099
  • 14. Ensuring Employees’Conducting Needs Readiness for Creating a Learning Assessment Training EnvironmentDeveloping an Ensuring Transfer ofEvaluation Plan Training Monitoring and Select Training Evaluating the Method Program dharmandar@gmailcom +91 9810643099
  • 15.  Refers to a process for designing and developing training programs There is not one universally accepted ISD model ISD process should be:  systematic  flexible enough to adapt to business needs dharmandar@gmailcom +91 9810643099
  • 16.  Training design is effective only if it helps employees reach instructional or training goals and objectives Measurable learning objectives should be identified before training dharmandar@gmailcom +91 9810643099
  • 17.  Evaluation plays an important part in:  planning and choosing a training method  monitoring the training program  suggesting changes to the training design process dharmandar@gmailcom +91 9810643099
  • 18.  Globalization Need for leadership Increased value placed on knowledge Attracting and retaining talent Customer service and quality emphasis dharmandar@gmailcom +91 9810643099
  • 19.  Changing demographics and diversity of the work force New technology High-performance models of work systems Economic changes dharmandar@gmailcom +91 9810643099
  • 20.  Methods and processes are designed to meet the needs of internal and external customers Every employee in the company receives training in quality Quality is designed into a product or service so that errors are prevented from occurring, rather than being detected and corrected dharmandar@gmailcom +91 9810643099
  • 21.  The company promotes cooperation with vendors, suppliers, and customers to improve quality and hold down costs Managers measure progress with feedback based on data dharmandar@gmailcom +91 9810643099
  • 22. Leadership 120 pointsMeasurement Analysis and Knowledge Management 90 pointsStrategic Planning 85 pointsHuman Resource Focus 85 pointsProcess Management 85 pointsBusiness Results 450 pointsCustomer and Market Focus 85 pointsTotal Points 1,000 points
  • 23.  Communicating effectively with employees from a wide variety of backgrounds Coaching, training and developing employees of different ages, educational backgrounds, ethnicities, physical abilities, and races dharmandar@gmailcom +91 9810643099
  • 24.  Providing performance feedback that is free of values and stereotypes based on gender, ethnicity, or physical handicap Creating a work environment that allows employees of all backgrounds to be creative and innovative dharmandar@gmailcom +91 9810643099
  • 25. 1. Cost argument 2. Resource- 3. Marketing acquisition argument argument 5. Problem- 6. System4. Creativity solving flexibility argument argument argument dharmandar@gmailcom +91 9810643099
  • 26.  Employees choose or select new employees or team members Employees receive formal performance feedback and are involved in the performance improvement process Ongoing training is emphasized and rewarded Rewards and compensation are linked to company performance dharmandar@gmailcom +91 9810643099
  • 27.  Equipment and work processes encourage maximum flexibility and interaction between employees Employees participate in planning changes in equipment, layout, and work methods Employees understand how their jobs contribute to the finished product or service dharmandar@gmailcom +91 9810643099
  • 28. Benchmark Investment Company LeaderPercent of eligible employees being trained 78% 91%Amount of training received per employee 24 hours 57 hoursAmount spent on training: Percentage of payroll 2% 4% Per employee Rs. 35 k* Rs. 1 Lakh*
  • 29. Benchmark Investment Company LeaderAverage total spent Rs. 3.5 CR Rs. 6.5 CRPercent of training delivered using learning 11% 22%technologyPercent training time in classroom 77% 61%
  • 30.  Strategic Adviser Systems Design and Developer Organization Change Agent Instructional Designer Individual Development and Career Counselor Coach / Performance Consultant Researcher dharmandar@gmailcom +91 9810643099
  • 31. Unit 2 Who Is In Who Provides Charge of Training? Training? Strategic Training dharmandar@gmailcom +91 9810643099
  • 32.  A plan that integrates the company’s goals, policies, and actions The strategy influences how the company uses:  physical capital (plants, technology, and equipment)  financial capital (assets and cash reserves)  human capital (employees) The business strategy helps direct the company’s activities to reach specific goals dharmandar@gmailcom +91 9810643099
  • 33.  The amount of training devoted to current or future job skills The extent to which training is customized for:  the particular needs of an employee,  or developed based on the needs of a team, unit, or division Whether training is restricted to specific groups of employees or open to all employees dharmandar@gmailcom +91 9810643099
  • 34.  Whether training is:  planned and systematically administered, or  provided only when problems occur, or  spontaneously as a reaction to what competitors are doing The importance placed on training compared to other human resource management practices such as selection and compensation dharmandar@gmailcom +91 9810643099
  • 35. Training Event Performance Result LearningCreate and Share Emphasis Knowledge Business Need dharmandar@gmailcom +91 9810643099
  • 36.  The acquisition of knowledge by individuals, employees, or groups of employees Willing to apply that knowledge in their jobs in making decisions and accomplishing tasks for the company dharmandar@gmailcom +91 9810643099
  • 37.  Human and Social  Explicit Knowledge: Knowledge:  Knowledge that can be  What individuals or formalized, codified, and teams of employees communicated know or know how to do  Tacit Knowledge: Structured Knowledge:  Personal knowledge  Company rules, based on individual processes, tools, and experience routines  Difficult to explain to others dharmandar@gmailcom +91 9810643099
  • 38. Cognitive Knowledge Advanced Skills (know what) (know how)System Understanding Self-Motivated and Creativity Creativity (know why) (care why) dharmandar@gmailcom +91 9810643099
  • 39. Strategic Training Training and Metrics that ShowBusiness Strategy and Development Development Initiatives Activities Value of Training  Mission  Diversify the  Use Web-Based  Learning Learning Portfolio Training  Values  Performance  Improve Customer  Make Development Improvement  Goals Planning Mandatory Service  Reduced Customer  Accelerate the  Develop Websites for Complaints Pace of Employee Knowledge Sharing  Reduced Turnover Learning  Increase Amount of Customer Service  Employee  Capture and Share Satisfaction Knowledge Training dharmandar@gmailcom +91 9810643099
  • 40. 1. Where to compete?  In what markets, industries, products will we compete?2. How to compete?  On what outcome or differentiating characteristic will we compete?3. With what will we compete?  What resources will allow us to beat the competition?  How will we acquire, develop, and deploy those resources to compete? dharmandar@gmailcom +91 9810643099
  • 41. Strategic Training andDevelopment Initiatives ImplicationsDiversify the Learning Use new technology for trainingPortfolio Facilitate informal learning Provide more personalized learning opportunitiesExpand Who is Trained Train customers, suppliers, and employees Offer more learning opportunities for non-managerial employeesAccelerate the Pace of Quickly identify needs and provide a high-quality learningEmployee Learning solution Reduce the time to develop training programs Facilitate access to learning resources on an as-needed basis
  • 42. Strategic Training andDevelopment Initiatives ImplicationsImprove Customer Service Ensure that employees have product and service knowledge Ensure that employees have skills needed to interact with customers Ensure that employees understand their roles and decision-making authorityProvide Development Ensure that employees have opportunities to developOpportunities and Ensure that employees understand career opportunitiesCommunicate to and personal growth opportunitiesEmployees Ensure that training and development addresses employees’ needs in current job as well as growth opportunities
  • 43. Strategic Training andDevelopment Initiatives ImplicationsCapture and Share Capture insight and information from knowledgeableKnowledge employees Logically organize and store information Provide methods to make information availableAlign Training and Identify needed knowledge, skills, abilities, orDevelopment with the competenciesCompany’s Strategic Ensure that current training and development programsDirection support the company’s strategic needs
  • 44. Strategic Training andDevelopment Initiatives ImplicationsEnsure That the Work Remove constraints on learningEnvironment Supports Dedicate physical space to encourage teamwork,Learning and Transfer of collaboration, creativity, and knowledge sharingTraining Ensure that employees understand the importance of learning Ensure that managers and peers are supportive of training, development, and learning
  • 45.  Customers  Who are our customers and how do we work for them? Organization  What is the nature of practices required to complete our mission? Products and Services  How do we ensure that our products and services meet strategic requirements? dharmandar@gmailcom +91 9810643099
  • 46.  Research and Development  How do we stay current in the training and learning fields and use our knowledge in these areas? Business Systems  What are the processes, products, tools, and procedures required to achieve our goals? dharmandar@gmailcom +91 9810643099
  • 47.  Continuous Learning  How do we recognize that learning at Sun Microsystems is continuous, is conscious, and comes from many sources? Results  How do we obtain results according to our customers’ standards? dharmandar@gmailcom +91 9810643099
  • 48.  Measurements that look at performance from the perspective of:  internal customers  external customers  employees  shareholders dharmandar@gmailcom +91 9810643099
  • 49. Four different perspectives are considered:  Customer ▪ (time, quality, performance, services, cost)  Internal ▪ (processes that influence customer satisfaction)  Innovation and Learning ▪ (operating efficiency, employee satisfaction, continuous improvement)  Financial ▪ (profitability, growth, shareholder value) dharmandar@gmailcom +91 9810643099
  • 50.  Roles of Employees and  Business Conditions Managers  Other HRM Practices Top Management Support  Extent of Unionization Integration of Business  Staff Involvement in Units Training and Development Global Presence dharmandar@gmailcom +91 9810643099
  • 51.  Managing Alignment  Clarify team goals and company goals  Help employees manage their objectives  Scan organization environment for useful information for the team Encouraging Continuous Learning  Help team identify training needs  Help team become effective at on-the-job training  Create environment that encourages learning dharmandar@gmailcom +91 9810643099
  • 52.  Coordinating Activities  Ensure that team is meeting internal and external customer needs  Ensure that team meets its quantity and quality objectives  Help team resolve problems with other teams  Ensure uniformity in interpretation of policies and procedures dharmandar@gmailcom +91 9810643099
  • 53.  Facilitating Decision-Making Process  Facilitate team decision making  Help team use effective decision-making processes Creating and Maintaining Trust  Ensure that each team member is responsible for his or her work load and customers  Treat all team members with respect  Listen and respond honestly to team ideas dharmandar@gmailcom +91 9810643099
  • 54.  The type of training and resources devoted to training are influenced by the strategy adopted for two HRM practices:  Staffing  Human Resource Planning dharmandar@gmailcom +91 9810643099
  • 55.  Two aspects of a company’s staffing strategy influence training:  The criteria used to make promotion and assignment decisions (assignment flow)  The places where the company prefers to obtain human resources to fill open positions (supply flow) dharmandar@gmailcom +91 9810643099
  • 56.  HR planning allows the company to anticipate the movement of human resources in the company HR plans can help identify where employees with certain types of skills are needed in the company Training can be used to prepare employees for:  increased responsibilities in their current job  promotions, lateral moves, transfers  downward job opportunities that are predicted by the human resource plan dharmandar@gmailcom +91 9810643099
  • 57. Strategy Emphasis How Achieved Key Issues Training ImplicationsConcentration Increased market Improve quality Skill currency Team building share Improve Development of Cross-training Reduced operating productivity existing work Specialized programs costs Customize products force Interpersonal skill Create or maintain or services training market niche On-the-job trainingInternal Growth Market development Add distribution Create new jobs Communication of Product channels Create new tasks product value development Expand global Innovation Cultural training Innovation markets Conflict negotiation skills Joint ventures Modify existing Manager training in products feedback and Create new communication products Technical competence in Joint ownership jobs
  • 58. Strategy Emphasis How Achieved Key Issues Training ImplicationsExternal Horizontal Acquire firms for Integration Determining capabilitiesGrowth integration new market access Redundancy of acquired employees(Acquisition) Vertical integration Acquire firms to Restructuring Integrating training Concentric supply or buy systems diversification products Team building Acquire any firmDisinvestment Retrenchment Reduce costs Efficiency Motivation Turnaround Reduce assets Goal setting Divestiture Generate revenue Stress management Liquidation Redefine goals Time management Sell off all assets Leadership training Outplacement assistance Job-search skills training
  • 59. Faculty Model Customer Model Matrix Model Corporate University ModelVirtual Model dharmandar@gmailcom +91 9810643099
  • 60. Director of Training Safety Quality Technology Leadership SalesTraining Training and Development Training Computer Systems Training Specialty Areas
  • 61. Director of TrainingInformation Marketing Production Finance Systems and Operations Business Functions
  • 62. Director of TrainingTraining Sales Quality Technology SafetySpecialty Training Training and TrainingAreas Computer Systems Production Marketing and Operations Business Functions
  • 63. Historical Training Leadership Development Programs TrainingProblems AdvantagesExcess Costs Dissemination of Best PracticesPoor Delivery and Product Sales andFocus Human Development Operations Marketing ResourcesInconsistent Use Align Trainingof Common with BusinessTraining Practices NeedsBest Training IntegratePractices Not TrainingShared InitiativesTraining Not Effectively UtilizeIntegrated or New TrainingCoordinated New Employee Programs Methods and Technology dharmandar@gmailcom +91 9810643099
  • 64.  Virtual training organizations operate according to three principles:  Employees (not the company) have primary responsibility for learning  The most effective learning takes place on the job, not in the classroom  For training to translate into improved job performance, the manager-employee relationship (not employee-trainer relationship) is critical dharmandar@gmailcom +91 9810643099
  • 65.  A virtual training organization is customer focused Takes more responsibility for learning and evaluating training effectiveness Provides customized training solutions based on customer needs Determines when and how to deliver training based on customer needs Leverages resources from many areas Involves line managers in direction and content dharmandar@gmailcom +91 9810643099
  • 66.  Involve the target audience in developing the training or learning effort Demonstrate how a training and development program can be used to solve specific needs Showcase an example of how training has been used within the company to solve specific business needs dharmandar@gmailcom +91 9810643099
  • 67.  Identify a “champion” who actively supports training Listen and act on feedback received from clients, managers, and employees Advertise on e-mail, on company websites, in employee break areas Designate someone in the training function as an account representative between the training designer and internal customer dharmandar@gmailcom +91 9810643099
  • 68. Unit 3 Needs Assessment dharmandar@gmailcom +91 9810643099
  • 69.  Effective training practices involve the use of an instructional systems design process The instructional systems design process begins by conducting a needs assessment dharmandar@gmailcom +91 9810643099
  • 70.  Before choosing a training method, it is important to determine:  what type of training is necessary, and  whether trainees are willing to learn dharmandar@gmailcom +91 9810643099
  • 71.  Refers to the process used to determine whether training is necessary Because needs assessment is the first step in the instructional design process:  If it is poorly conducted, training will not achieve the outcomes or financial benefits the company expects dharmandar@gmailcom +91 9810643099
  • 72. Reasons or “Pressure Points” Outcomes •Legislation What is the Context? •What Trainees Need to Learn •Lack of Basic Skills Organization •Who Receives •Poor Performance Analysis Training •New Technology Task In What Do •Type of Training Analysis They Need •Customer Requests •Frequency of Training Training? •New Products Person Analysis •Buy Versus Build •Higher Performance Training Decision Standards •Training Versus Other Who Needs the •New Jobs Training? HR Options Such as Selection or Job Redesign •How Training Should Be Evaluated dharmandar@gmailcom +91 9810643099
  • 73.  Organizational Analysis – involves determining:  the appropriateness of training, given the business strategy  resources available for training  support by managers and peers for training Task Analysis – involves:  identifying the important tasks and knowledge, skill, and behaviors that need to be emphasized in training for employees to complete their tasks dharmandar@gmailcom +91 9810643099
  • 74.  Person Analysis – involves:  determining whether performance deficiencies result from a lack of knowledge, skill, or ability (a training issue) or from a motivational or work design problem  identifying who needs training  determining employees’ readiness for training dharmandar@gmailcom +91 9810643099
  • 75. Upper-Level Managers Midlevel Managers TrainersOrganizational Is training important to Do I want to spend Do I have the budget to Analysis achieve our business money on training? buy training services? objectives? How much? Will managers support How does training training? support our business strategy?Person What functions or Who should be trained? How will I identify whichAnalysis business units need Managers? employees need training? Professionals? training? Core employees?Task Analysis Does the company have For what jobs can What tasks should be the people with the training make the trained? knowledge, skills, and biggest difference in What knowledge, skills, ability needed to product quality or ability, or other compete in the customer service? characteristics are marketplace? necessary?
  • 76. Observation Questionnaires FocusInterviews Groups Documentation dharmandar@gmailcom +91 9810643099
  • 77. Technique Advantages DisadvantagesObservation Generates data relevant to Needs skilled observer work environment Employees’ behavior may be Minimizes interruption of affected by being observed workQuestionnaires Inexpensive Requires time Can collect data from a large Possible low return rates, number of persons inappropriate responses Data easily summarized Lacks detail Only provides information directly related to questions asked
  • 78. Technique Advantages DisadvantagesInterviews Good at uncovering details Time consuming of training needs Difficult to analyze Good at uncovering causes Needs skilled interviewer and solutions of problems Can be threatening to SMEs Can explore unanticipated Difficult to schedule issues that come up SMEs only provide information Questions can be modified they think you want to hearFocus Groups Useful with complex or Time consuming to organize controversial issues that one Group members provide person may be unable or unwilling to explore information they think you want to hear Questions can be modified to explore unanticipated Status or position differences issues may limit participation
  • 79. Technique Advantages DisadvantagesDocumentation Good source of information You may not be able to(Technical Manuals on procedure understand technical languageand Records) Objective Materials may be obsolete Good source of task information for new jobs and jobs in the process of being created
  • 80. Person Analysis Person Characteristics • Input • Output • Consequences • FeedbackOrganizational Analysis• Strategic Direction Do We Want To Devote Time• Support of Managers, and Money For Training?Peers & Employees forTraining Activities• Training Resources Task Analysis or Develop a Competency Model • Work Activity (Task) • KSAs • Working Conditions dharmandar@gmailcom +91 9810643099
  • 81.  How might the training content affect our employees’ relationship with our customers? What might suppliers, customers, or partners need to know about the training program? How does this program align with the strategic needs of the business? Should organizational resources be devoted to this program? dharmandar@gmailcom +91 9810643099
  • 82.  What do we need from managers and peers for this training to succeed? What features of the work environment might interfere with training? Do we have experts who can help us develop the program content and ensure that we understand the needs of the business as we develop the program? dharmandar@gmailcom +91 9810643099
  • 83.  Will employees perceive the training program as:  an opportunity?  reward?  punishment?  waste of time? dharmandar@gmailcom +91 9810643099
  • 84. Person Characteristics• Basic Skills• Self-Efficiency• Awareness of Timing Needs, Career Interests, Goals +Input• Understand What, How, When to Perform Process for• Situational Constraints analyzing the• Social Support• Opportunity to Perform factors thatOutput + influence• Expectations for Learning and Performance employeeConsequences + performance• Norms and learning• Benefits• Rewards +Feedback• Frequency Motivation to Learn• Specificity Learning Performance• Detail dharmandar@gmailcom +91 9810643099
  • 85.  Employees have the personal characteristics necessary to learn program content and apply it on the job. The work environment will facilitate learning and not interfere with performance. dharmandar@gmailcom +91 9810643099
  • 86.  Person Characteristics  Ability and skill  Attitudes and motivation Input  Understand need to perform  Necessary resources (equipment, etc.)  Interference from other job demands  Opportunity to perform dharmandar@gmailcom +91 9810643099
  • 87.  Output  Standard to judge successful performers Consequences  Positive consequences/incentives to perform  Few negative consequences to perform Feedback  Frequent and specific feedback about how the job is performed dharmandar@gmailcom +91 9810643099
  • 88.  Self-efficacy - the employees believe that they can successfully perform their job or learn the content of the training program  The job environment can be threatening to many employees who may not have been successful in the past  The training environment can also be threatening to people who have not received training or formal education for some length of time dharmandar@gmailcom +91 9810643099
  • 89.  Letting employees know that the purpose of the training is to try to improve performance rather than to identify areas in which employees are incompetent Providing as much information as possible about the training program and purpose of training prior to the actual training dharmandar@gmailcom +91 9810643099
  • 90.  Showing employees the training success of their peers who are now in similar jobs Providing employees with feedback that learning is under their control and they have the ability and the responsibility to overcome any learning difficulties they experience in the program dharmandar@gmailcom +91 9810643099
  • 91.  Provide materials, time, job-related information, and other work aids necessary for employees to use new skills or behavior before participating in training programs Speak positively about the company’s training programs to employees Let employees know they are doing a good job when they are using training content in their work dharmandar@gmailcom +91 9810643099
  • 92.  Encourage work-group members to involve each other in trying to use new skills on the job by soliciting feedback and sharing training experiences and situations in which training content was helpful Provide employees with time and opportunities to practice and apply new skills or behaviors to their work dharmandar@gmailcom +91 9810643099
  • 93.  The performance problem is important and has the potential to cost the company a significant amount of money from lost productivity or customers Employees do not know how to perform effectively  Perhaps they received little or no previous training or the training was ineffective  (This problem is a characteristic of the person) dharmandar@gmailcom +91 9810643099
  • 94.  Employees cannot demonstrate the correct knowledge or behavior  Employees were trained but they infrequently or never used the training content on the job  (This is an input problem) Performance expectations are clear (input) and there are no obstacles to performance such as faulty tools or equipment dharmandar@gmailcom +91 9810643099
  • 95.  There are positive consequences for good performance, while poor performance is not rewarded Employees receive timely, relevant, accurate, constructive, and specific feedback about their performance (a feedback issue) Other solutions such as job redesign or transferring employees to other jobs are too expensive or unrealistic dharmandar@gmailcom +91 9810643099
  • 96.  If employees lack the knowledge and skill to perform and the other factors are satisfactory, training is needed If employees have the knowledge and skill to perform but input, output, consequences, or feedback are inadequate, training may not be the best solution dharmandar@gmailcom +91 9810643099
  • 97.  Task analysis results in a description of work activities, including tasks performed by the employee and the knowledge, skills, and abilities required to complete the tasks Should only be undertaken after you have determined from the organizational analysis that the company wants to devote time and money for training dharmandar@gmailcom +91 9810643099
  • 98. 1. Select the job(s) to be analyzed2. Develop a preliminary list of tasks performed by the job3. Validate or confirm the preliminary list of tasks4. Identify the knowledge, skills, or abilities necessary to successfully perform each task dharmandar@gmailcom +91 9810643099
  • 99.  Task analysis should identify both what employees are actually doing and what they should be doing on the job Task analysis begins by breaking the job into duties and tasks Use more than two methods for collecting task information to increase the validity of the analysis dharmandar@gmailcom +91 9810643099
  • 100.  For task analysis to be useful, information needs to be collected from subject matter experts (SMEs)  SMEs include: job incumbents managers employees familiar with the job dharmandar@gmailcom +91 9810643099
  • 101.  In deciding how to evaluate tasks, the focus should be on tasks necessary to accomplish the company’s goals and objectives  These may not be the tasks that are the most difficult or take the most time dharmandar@gmailcom +91 9810643099
  • 102.  A competency refers to areas of personal capability that enable employees to successfully perform their jobs by achieving outcomes or successfully performing tasks  A competency can be knowledge, skills, attitudes, values, or personal characteristics dharmandar@gmailcom +91 9810643099
  • 103.  A competency model identifies the competencies necessary for each job as well as the knowledge, skills, behavior, and personality characteristics underlying each competency dharmandar@gmailcom +91 9810643099
  • 104.  They identify behaviors needed for effective job performance They provide a tool for determining what skills are needed to meet today’s needs as well as the company’s future skill needs They help determine what skills are needed at different career points dharmandar@gmailcom +91 9810643099
  • 105.  They provide a framework for ongoing coaching and feedback to develop employees for current and future roles They create a “roadmap” for identifying and developing employees who may be candidates for managerial positions dharmandar@gmailcom +91 9810643099
  • 106.  Time constraints can limit the length and detail obtained from needs assessment The scope of the needs assessment depends on the size of the potential “pressure point” You will be able to anticipate training needs if you are attuned to the:  business problems  technological developments  other issues facing the organization dharmandar@gmailcom +91 9810643099
  • 107. Unit 4 Learning: Theories and Program Design dharmandar@gmailcom +91 9810643099
  • 108.  Two conditions necessary for learning to occur: 1. opportunities for trainees to practice 2. meaningful content For learning to occur it is important to identify what is to be learned  i.e., to identify learning outcomes dharmandar@gmailcom +91 9810643099
  • 109.  Understanding learning outcomes is crucial  they influence the characteristics of the training environment that are necessary for learning to occur The design of the training program is also important for learning to occur dharmandar@gmailcom +91 9810643099
  • 110. Learning is a relatively permanentchange in human capabilities that isnot a result of growth processes.These capabilities are related tospecific learning outcomes. dharmandar@gmailcom +91 9810643099
  • 111.  Verbal information  Includes names or labels, facts, and bodies of knowledge  Includes specialized knowledge employees need in their jobs Intellectual skills  Include concepts and rules  These are critical to solve problems, serve customers, and create products dharmandar@gmailcom +91 9810643099
  • 112.  Motor skills  Include coordination of physical movements Attitudes  Combination of beliefs and feeling that pre-dispose a person to behave a certain way  Important work-related attitudes include job satisfaction, commitment to the organization, and job involvement dharmandar@gmailcom +91 9810643099
  • 113.  Cognitive strategies  Regulate the process of learning  They relate to the learner’s decision regarding: ▪ what information to attend to (i.e., pay attention to) ▪ how to remember ▪ how to solve problems dharmandar@gmailcom +91 9810643099
  • 114. Reinforcement Social Learning Theory Theory Goal Theories Need Theories Expectancy Theory Information Adult LearningProcessing Theory Theory dharmandar@gmailcom +91 9810643099
  • 115.  Emphasizes that people are motivated to perform or avoid certain behaviors because of past outcomes that have resulted from those behaviors  Positive reinforcement  Negative Reinforcement  Extinction  Punishment dharmandar@gmailcom +91 9810643099
  • 116.  From a training perspective, it suggests that for learners to acquire knowledge, change behavior, or modify skills, the trainer needs to identify what outcomes the learner finds most positive (and negative) Trainers then need to link these outcomes to learners acquiring knowledge, skills, or changing behaviors dharmandar@gmailcom +91 9810643099
  • 117. Ratio Schedules Interval Schedules Fixed-ratio schedule  Fixed-interval schedule Continuous  Variable-interval reinforcement schedule Variable-ratio schedule dharmandar@gmailcom +91 9810643099
  • 118.  Emphasizes that people learn by observing other persons (models) whom they believe are credible and knowledgeable Recognizes that behavior that is reinforced or rewarded tends to be repeated The models’ behavior or skill that is rewarded is adopted by the observer dharmandar@gmailcom +91 9810643099
  • 119.  Learning new skills or behavior comes from:  directly experiencing the consequences of using behavior or skills, or  the process of of observing others and seeing the consequences of their behavior Learning is also influenced by a person’s self- efficacy  self-efficacy is a person’s judgment about whether he or she can successfully learn knowledge and skills dharmandar@gmailcom +91 9810643099
  • 120. Motor Match Motivational Attention Retention Modeled Reproduction Processes Performance• Model Stimuli • Coding • Physical Capability • Reinforcement• Trainee Characteristics • Organization • Accuracy • Rehearsal • Feedback dharmandar@gmailcom +91 9810643099
  • 121. Goal Setting Goal Orientation Theory dharmandar@gmailcom +91 9810643099
  • 122.  Goal setting theory assumes behavior results from a person’s conscious goals and intentions Goals influence behavior by:  directing energy and attention  sustaining effort over time  motivating the person to develop strategies for goal attainment dharmandar@gmailcom +91 9810643099
  • 123.  Specific challenging goals result in better performance than vague, unchallenging goals Goals lead to high performance only if people are committed to the goal Employees are less likely to be committed to a goal if they believe it is too difficult dharmandar@gmailcom +91 9810643099
  • 124.  Goal setting theory is used in training program design It suggests that learning can be facilitated by providing trainees with specific challenging goals and objectives The influence of goal setting theory can be seen in the development of training lesson plans dharmandar@gmailcom +91 9810643099
  • 125.  Goal orientation – refers to the goals held by a trainee in a learning situation  Mastery orientation: relates to trying to increase ability or competence in a task  Performance orientation: refers to a focus of learners on task performance and how they compare to others dharmandar@gmailcom +91 9810643099
  • 126.  Goal orientation affects the amount of effort a trainee will expend in learning (motivation to learn) Learners with a high mastery orientation –  direct greater attention to the task  learn for the sake of learning dharmandar@gmailcom +91 9810643099
  • 127.  Learners with a high performance orientation –  direct more attention to performing well  devote less effort to learning Trainees with a learning orientation exert greater effort to learn and use more complex learning strategies than trainees with a performance orientation dharmandar@gmailcom +91 9810643099
  • 128.  Help explain the value that a person places on certain outcomes Suggest that to motivate learning:  trainers should identify trainees’ needs, and  communicate how training program content relates to fulfilling these needs If the basic needs of trainees are not met, they are unlikely to be motivated to learn dharmandar@gmailcom +91 9810643099
  • 129.  Expectancy theory suggests that a person’s behavior is based on three factors:  expectancy  instrumentality  valance dharmandar@gmailcom +91 9810643099
  • 130.  Expectancy theory suggests that learning is most likely to occur when employees believe:  They can learn the content of the program (expectancy)  Learning is linked to outcomes such as better job performance, a salary increase, or peer recognition (instrumentality)  Employees value these outcomes dharmandar@gmailcom +91 9810643099
  • 131. Expectancy Instrumentality Valance X X = EffortEffort Performance Performance Outcome Value of Outcome Does Trainee Have Does Trainee Believe Are Outcomes Related Ability to Learn? Training Outcomes to Training Valued? Promised Will Be Does Trainee Believe He Delivered? Can Learn? dharmandar@gmailcom +91 9810643099
  • 132. It is based on several assumptions:  Adults have the need to know why they are learning something  Adults have a need to be self-directed  Adults bring more work-related experiences into the learning situation  Adults enter into a learning experience with a problem-centered approach to learning  Adults are motivated to learn by both extrinsic and intrinsic motivators dharmandar@gmailcom +91 9810643099
  • 133. Design Issue ImplicationsSelf – concept Mutual planning and collaboration in instructionExperience Use learner experience as basis for examples and applicationsReadiness Develop instruction based on learner’s interests and competenciesTime perspective Immediate application of contentOrientation to Problem – centered instead of subject – centeredlearning
  • 134.  These theories give more emphasis to the internal processes that occur when training content is learned and retained Highlights how external events influence learning dharmandar@gmailcom +91 9810643099
  • 135. Stimulus Receptors Sensory Short-Term Long-Term or Eyes Register Memory Memory Message Ears Nose SkinEnvironment Response Feedback Effectors GeneratorReinforcement dharmandar@gmailcom +91 9810643099
  • 136. This material asks three questions:1. What are the physical and mental processes involved in learning?2. How does learning occur?3. Do trainees have different learning styles? dharmandar@gmailcom +91 9810643099
  • 137. Expectancy Gratifying Perception LEARNING WorkingGeneralizing Storage Semantic Retrieval Encoding Long –Term Storage dharmandar@gmailcom +91 9810643099
  • 138.  Diverger  Converger  Concrete experience  Abstract  Reflective observation conceptualization  Active experimentation Assimilator  Abstract  Accommodator conceptualization  Concrete experience  Reflective observation  Active experimentation dharmandar@gmailcom +91 9810643099
  • 139.  Employees need to know why they should learn Employees need meaningful training content Employees need opportunities to practice Employees need to commit training content to memory Employees need feedback dharmandar@gmailcom +91 9810643099
  • 140.  Employees learn through:  Observation  Experience  Interacting with others Employees need the training program to be properly coordinated and arranged dharmandar@gmailcom +91 9810643099
  • 141.  Employees learn best when they understand the objective of the training program The objective refers to to the purpose and expected outcome of training activities Training objectives based on the training needs analysis help employees understand why they need the training Objectives are useful for identifying the types of training outcomes that should be measured to evaluate a training program’s effectiveness dharmandar@gmailcom +91 9810643099
  • 142. 1. A statement of what the employee is expected to do (performance or outcome)2. A statement of the quality or level of performance that is acceptable (criterion)3. A statement of the conditions under which the trainee is expected to perform the desired outcome (conditions) dharmandar@gmailcom +91 9810643099
  • 143.  Communicating courses and programs to employees Enrolling employees in courses and programs Preparing and processing any pre-training materials such as readings or tests Preparing materials that will be used in instruction Arranging for the training facility and room Testing equipment that will be used in instruction dharmandar@gmailcom +91 9810643099
  • 144.  Having backup equipment should equipment fail Providing support during instruction Distributing evaluation materials Facilitating communications between trainer and trainees during and after training Recording course completion in the trainees’ records or personnel files dharmandar@gmailcom +91 9810643099
  • 145. Learning Outcome Internal Conditions External ConditionsVerbal Information Previously learned knowledge Repeated practice(Labels, facts, and and verbal information Meaningful chunkspropositions) Strategies for coding information Advance organizers into memory Recall cuesIntellectual Skills Link between new and previously(Knowing how) learned knowledgeCognitive Strategies Recall of prerequisites, similar Verbal description of strategy(Process of thinking and tasks, and strategies Strategy demonstrationlearning) Practice with feedback Variety of tasks that provide opportunity to apply strategy
  • 146. Learning Outcome Internal Conditions External ConditionsAttitudes Mastery of prerequisites Demonstration by a model(Choice of personal action) Identification with model Positive learning environment Cognitive dissonance Strong message from credible source ReinforcementMotor Skills Recall of part skills Practice(Muscular actions) Coordination program Demonstration Gradual decrease of external feedback
  • 147.  Selecting and preparing the training site Selecting trainers Making the training site and instruction conducive to learning Program design dharmandar@gmailcom +91 9810643099
  • 148. Creating A Learning Setting Preparation Classroom Management Engaging Trainees Managing Group Dynamics dharmandar@gmailcom +91 9810643099
  • 149. dharmandar@gmailcom +91 9810643099
  • 150. Unit 5 Transfer of Training dharmandar@gmailcom +91 9810643099
  • 151.  Transfer of training - trainees effectively and continually applying what they learned in training on their jobs The work environment plays an important role in ensuring that transfer of training occurs Transfer of training is also influenced by:  trainee characteristics  training design dharmandar@gmailcom +91 9810643099
  • 152. Trainee Characteristics Motivation AbilityTraining DesignCreate a Learning Environment Learning GeneralizationApply Theories of Transfer Retention and MaintenanceUse Self-Management StrategiesWork Environment Climate for Transfer Management and Peer Support Opportunity to Perform Technological Support dharmandar@gmailcom +91 9810643099
  • 153.  Training design refers to factors built into the training program to increase the chances that transfer of training will occur For transfer of training to occur we need to apply:  Transfer of training theories  Principles of self – management dharmandar@gmailcom +91 9810643099
  • 154. Theory Emphasis Appropriate Conditions Type of TransferIdentical Elements Training environment is Work environment features Near identical to work are predictable and stable environmentStimulus General principles are Work environment is FarGeneralization applicable to many unpredictable and highly different work situations variableCognitive Theory Meaningful material and All types of training and Near and far coding schemes enhance environments storage and recall of training
  • 155.  Self-management refers to a person’s attempt to control certain aspects of decision making and behavior Training programs should prepare employees to self-manage their use of new skills and behaviors on the job dharmandar@gmailcom +91 9810643099
  • 156.  Determining the degree of support and negative consequences in the work setting for using newly acquired skills Setting goals for using learned capabilities Applying learned capabilities to the job Monitoring use of learned capabilities on the job Engaging in self – reinforcement dharmandar@gmailcom +91 9810643099
  • 157.  Work Conditions (Trainee has difficulty using new knowledge, skills, or behavior)  Time pressures  Inadequate equipment  Few opportunities to use skills  Inadequate budget dharmandar@gmailcom +91 9810643099
  • 158.  Lack of Peer Support (Peers do not support use of new knowledge, skills, or behavior)  Discourage use of new knowledge and skills on the job  Unwilling to provide feedback  See training as a waste of time dharmandar@gmailcom +91 9810643099
  • 159.  Lack of Management Support (Managers do not reinforce training or provide opportunities to use new knowledge, skills, or behavior)  Do not accept ideas or suggestions that are learned in training  Do not discuss training opportunities  Oppose use of skills learned in training  Communicate that training is a waste of time  Unwilling to provide feedback and reinforcement for trainees to use training content dharmandar@gmailcom +91 9810643099
  • 160.  Discuss lapses  Identify personal or  Note evidence of environment factors inadequacy contributing to lapse  Provide direction for improvement  Low self-efficacy Identify skills targeted  Time pressure for transfer  Lack of manager or peer Identify when lapses are support likely  Situations  Actions to deal with lapses dharmandar@gmailcom +91 9810643099
  • 161.  Discuss coping skills and  Discuss resources to strategies ensure transfer of skills  Time management  Manager  Setting priorities  Trainer  Self-monitoring  Other trainees  Self-rewards  Creating a personal support network dharmandar@gmailcom +91 9810643099
  • 162. Climate for Manager Transfer Support Opportunity toPeer Technological Use LearnedSupport Support Capabilities dharmandar@gmailcom +91 9810643099
  • 163.  Supervisors and co-workers encourage and set goals for trainees to use new skills and behaviors acquired in training Task cues:  Characteristics of a trainee’s job prompt or remind him to use new skills and behaviors acquired in training Feedback consequences:  Supervisors support the application of new skills and behaviors acquired in training dharmandar@gmailcom +91 9810643099
  • 164.  Lack of punishment:  Trainees are not openly discouraged from using new skills and behaviors acquired in training Extrinsic reinforcement consequences:  Trainees receive extrinsic rewards for using new skills and behaviors acquired in training Intrinsic reinforcement consequences:  Trainees receive intrinsic rewards for using new skills and behaviors acquired in training dharmandar@gmailcom +91 9810643099
  • 165. Level HIGH DescriptionTeaching in SUPPORT Participate as TrainerProgram Allow Trainees Opportunity to PracticePractice Skills Discuss Progress with Trainees; Ask How toReinforcement Support Trainees’ Use of New Capabilities Attend SessionParticipation Accommodate Attendance at Training ThroughEncouragement Rearranging Work Schedule; Endorse Employees’ Attending Training LOW Permit Employees to Attend Training;Acceptance Acknowledge Importance of Training SUPPORT dharmandar@gmailcom +91 9810643099
  • 166. Knowledge andThe Learning KnowledgeOrganization Management dharmandar@gmailcom +91 9810643099
  • 167.  Learning organization – a company that has an enhanced capacity to learn, adapt, and change Training processes are carefully scrutinized and aligned with company goals Training is seen as one part of a system designed to create intellectual capital dharmandar@gmailcom +91 9810643099
  • 168. Feature DescriptionContinuous Learning Employees share learning with each other Use job as a basis for applying and creating knowledgeKnowledge Generation and Systems are developed for creating, capturing, andSharing sharing knowledgeCritical Systematic Thinking Employees are encouraged to think in new ways, see relationships and feedback loops, and test assumptions
  • 169. Feature DescriptionLearning Culture Learning is rewarded, promoted, and supported by managers and company objectivesEncouragement of Flexibility and Employees are free to take risks, innovate, exploreExperimentation new ideas, try new processes, and develop new products and servicesValuing of Employees System and environment focus on ensuring the development and well-being of every employee
  • 170.  Knowledge refers to:  what individuals or teams of employees know or know how to do (human and social knowledge)  a company’s rules, processes, tools, and routines (structured knowledge) Knowledge is either:  tacit knowledge, or  explicit knowledge dharmandar@gmailcom +91 9810643099
  • 171.  Knowledge management refers to the process of enhancing company performance by:  designing and implementing tools, processes, systems, structures, and cultures  to improve the creation, sharing, and use of knowledge dharmandar@gmailcom +91 9810643099
  • 172.  Knowledge management can help companies:  Get products to market quicker  Better serve customers  Develop innovative products and services  Attract new employees and retain current ones by giving people the opportunity to learn and develop dharmandar@gmailcom +91 9810643099
  • 173. TO Tacit Knowledge Explicit Knowledge Tacit Knowledge Socialization ExternalizationFROMExplicit Knowledge Internalization Combination dharmandar@gmailcom +91 9810643099
  • 174. 1. Use technology and software that allows people to store information and share it with others2. Publish directories that list:  what employees do  how they can be contacted  the type of knowledge they have dharmandar@gmailcom +91 9810643099
  • 175. 3. Develop informational maps that identify where specific knowledge is stored in the company4. Create chief information officer and chief learning officer positions for cataloging and facilitating the exchange of information in the company dharmandar@gmailcom +91 9810643099
  • 176. 5. Require employees to give presentations to other employees about what they have learned from training programs they have attended6. Allow employees to take time off from work to acquire knowledge, study problems, attend training, and use technology dharmandar@gmailcom +91 9810643099
  • 177. 7. Create an online library of learning resources such as journals, technical manuals, training opportunities, and seminars8. Design office space to facilitate interaction between employees dharmandar@gmailcom +91 9810643099
  • 178. Unit 6 Training Evaluation dharmandar@gmailcom +91 9810643099
  • 179.  Training effectiveness refers to the benefits that the company and the trainees receive from training Training outcomes or criteria refer to measures that the trainer and the company use to evaluate training programs dharmandar@gmailcom +91 9810643099
  • 180.  Training evaluation refers to the process of collecting the outcomes needed to determine if training is effective Evaluation design refers to from whom, what, when, and how information needed for determining the effectiveness of the training program will be collected dharmandar@gmailcom +91 9810643099
  • 181.  Companies are investing millions of dollars in training programs to help gain a competitive advantage Training investment is increasing because learning creates knowledge which differentiates between those companies and employees who are successful and those who are not dharmandar@gmailcom +91 9810643099
  • 182. Because companies have made large dollarinvestments in training and education andview training as a strategy to be successful,they expect the outcomes or benefits relatedto training to be measurable. dharmandar@gmailcom +91 9810643099
  • 183. Training evaluationprovides the data neededto demonstrate thattraining does providebenefits to the company. dharmandar@gmailcom +91 9810643099
  • 184.  Formative evaluation – evaluation conducted to improve the training process Helps to ensure that:  the training program is well organized and runs smoothly  trainees learn and are satisfied with the program Provides information about how to make the program better dharmandar@gmailcom +91 9810643099
  • 185.  Summative evaluation – evaluation conducted to determine the extent to which trainees have changed as a result of participating in the training program May also measure the return on investment (ROI) that the company receives from the training program dharmandar@gmailcom +91 9810643099
  • 186.  To identify the program’s strengths and weaknesses To assess whether content, organization, and administration of the program contribute to learning and the use of training content on the job To identify which trainees benefited most or least from the program dharmandar@gmailcom +91 9810643099
  • 187.  To gather data to assist in marketing training programs To determine the financial benefits and costs of the programs To compare the costs and benefits of training versus non-training investments To compare the costs and benefits of different training programs to choose the best program dharmandar@gmailcom +91 9810643099
  • 188. Conduct a Needs AnalysisDevelop Measurable Learning Outcomes and Analyze Transfer of Training Develop Outcome Measures Choose an Evaluation Strategy Plan and Execute the Evaluationdharmandar@gmailcom +91 9810643099
  • 189. Level Criteria Focus 1 Reactions Trainee satisfaction 2 Learning Acquisition of knowledge, skills, attitudes, behavior 3 Behavior Improvement of behavior on the job 4 Results Business results achieved by trainees
  • 190. Cognitive Skill-Based Outcomes Outcomes Return onAffective Results InvestmentOutcomes dharmandar@gmailcom +91 9810643099
  • 191.  Cognitive Outcomes  Determine the degree to which trainees are familiar with the principles, facts, techniques, procedures, or processes emphasized in the training program  Measure what knowledge trainees learned in the program Skill-Based Outcomes  Assess the level of technical or motor skills  Include acquisition or learning of skills and use of skills on the job dharmandar@gmailcom +91 9810643099
  • 192.  Affective Outcomes  Include attitudes and motivation  Trainees’ perceptions of the program including the facilities, trainers, and content Results  Determine the training program’s payoff for the company dharmandar@gmailcom +91 9810643099
  • 193.  Return on Investment (ROI)  Comparing the training’s monetary benefits with the cost of the training ▪ direct costs ▪ indirect costs ▪ benefits dharmandar@gmailcom +91 9810643099
  • 194. Good training outcomes need to be: Relevant Reliable Discriminative Practical dharmandar@gmailcom +91 9810643099
  • 195.  Criteria relevance – the extent to which training programs are related to learned capabilities emphasized in the training program Criterion contamination – extent that training outcomes measure inappropriate capabilities or are affected by extraneous conditions Criterion deficiency – failure to measure training outcomes that were emphasized in the training objectives dharmandar@gmailcom +91 9810643099
  • 196. Outcomes Outcomes Identified by Outcomes Needs Measured in Related to Training Assessment and Evaluation Included in Objectives Training ObjectivesContamination Relevance Deficiency dharmandar@gmailcom +91 9810643099
  • 197.  Reliability – degree to which outcomes can be measured consistently over time Discrimination – degree to which trainee’s performances on the outcome actually reflect true differences in performance Practicality – refers to the ease with which the outcomes measures can be collected dharmandar@gmailcom +91 9810643099
  • 198. 80% 79%Percentage of Courses Using Outcome 70% 60% 50% 40% 38% 30% 20% 15% 9% 10% 0% Reaction Cognitive Behavior Results Outcomes dharmandar@gmailcom +91 9810643099
  • 199. Objective Learning TransferOutcomesReactions: Did trainees like the program? Skill-Based: Ratings by peers or managers Did the environment help learning? based on observation of behavior Was material meaningful?Cognitive: Pencil-and-paper tests Affective: Trainees’ motivation or job attitudesSkill-Based: Performance on a work sample Results: Did company benefit through sales, quality, productivity, reduced accidents, and complaints? Performance on work equipment
  • 200.  Threats to validity refer to a factor that will lead one to question either:  The believability of the study results (internal validity), or  The extent to which the evaluation results are generalizable to other groups of trainees and situations (external validity) dharmandar@gmailcom +91 9810643099
  • 201. Threats To Internal Threats To External Validity Validity Company  Reaction to pretest Persons  Reaction to evaluation Outcome Measures  Interaction of selection and training  Interaction of methods dharmandar@gmailcom +91 9810643099
  • 202. Pre- and Posttests Use of Comparison Groups Random Assignmentdharmandar@gmailcom +91 9810643099
  • 203.  Posttest – only  Time Series Pretest / Posttest  Time Series with Comparison Group and Posttest – only with Reversal Comparison Group  Solomon Four–Group Pretest / Posttest with Comparison Group dharmandar@gmailcom +91 9810643099
  • 204. MeasuresDesign Groups Pre-training Post-training Cost Time StrengthPosttest Only Trainees No Yes Low Low LowPretest / Posttest Trainees Yes Yes Low Low MediumPosttest Only with Trainees and No Yes Medium Medium MediumComparison Group ComparisonPretest / Posttest with Trainees and Yes Yes Medium Medium HighComparison Group Comparison
  • 205. MeasuresDesign Groups Pre-training Post-training Cost Time StrengthTime Series Trainees Yes Yes, several Medium Medium MediumTime Series with Trainees and Yes Yes, several High Medium HighComparison Group Comparisonand ReversalSolomon Four-Group Trainees A Yes Yes High High High Trainees B No Yes Comparison A Yes Yes Comparison B No Yes
  • 206. Pre-training Training Post-training Post-training Time 1 Time 2Lecture Yes Yes Yes YesSelf-Paced Yes Yes Yes YesBehavior Yes Yes Yes YesModelingNo Training Yes No Yes Yes(Comparison)
  • 207. Pretest Training PosttestGroup 1 Yes IL-based YesGroup 2 Yes Traditional YesGroup 3 No IL-based YesGroup 4 No Traditional Yes
  • 208. Factor How Factor Influences Type of Evaluation DesignChange potential Can program be modified?Importance Does ineffective training affect customer service, product development, or relationships between employees?Scale How many trainees are involved?Purpose of training Is training conducted for learning, results, or both?Organization culture Is demonstrating results part of company norms and expectations?Expertise Can a complex study be analyzed?Cost Is evaluation too expensive?Time frame When do we need the information?
  • 209. 1. The evaluation results can be used to change the program2. The training program is ongoing and has the potential to affect many employees (and customers)3. The training program involves multiple classes and a large number of trainees4. Cost justification for training is based on numerical indicators dharmandar@gmailcom +91 9810643099
  • 210. 5. You or others have the expertise to design and evaluate the data collected from the evaluation study6. The cost of training creates a need to show that it works7. There is sufficient time for conducting an evaluation8. There is interest in measuring change from pre-training levels or in comparing two or more different programs dharmandar@gmailcom +91 9810643099
  • 211.  To understand total expenditures for training, including direct and indirect costs To compare costs of alternative training programs To evaluate the proportion of money spent on training development, administration, and evaluation as well as to compare monies spent on training for different groups of employees To control costs dharmandar@gmailcom +91 9810643099
  • 212. 1. Identify outcome(s) (e.g., quality, accidents)2. Place a value on the outcome(s)3. Determine the change in performance after eliminating other potential influences on training results.4. Obtain an annual amount of benefits (operational results) from training by comparing results after training to results before training (in dollars) dharmandar@gmailcom +91 9810643099
  • 213. 5. Determine training costs (direct costs + indirect costs + development costs + overhead costs + compensation for trainees)6. Calculate the total savings by subtracting the training costs from benefits (operational results)7. Calculate the ROI by dividing benefits (operational results) by costs  The ROI gives you an estimate of the dollar return expected from each dollar invested in training. dharmandar@gmailcom +91 9810643099
  • 214. Direct Costs Indirect Costs CompensationDevelopment Overhead for Costs Costs Trainees dharmandar@gmailcom +91 9810643099
  • 215. Industry Training Program ROIBottling company Workshops on managers’ roles 15:1Large commercial bank Sales training 21:1Electric & gas utility Behavior modification 5:1Oil company Customer service 4.8:1Health maintenance Team training 13.7:1organization
  • 216. Unit 7 Traditional Training Methods dharmandar@gmailcom +91 9810643099
  • 217.  Knowledge is a necessary but not sufficient condition for employees to perform their jobs Knowledge must be translated into behavior dharmandar@gmailcom +91 9810643099
  • 218. Presentation Methods Hands-On Methods Group Building Methodsdharmandar@gmailcom +91 9810643099
  • 219.  Presentation methods - methods in which trainees are passive recipients of information This information may include:  Facts or information  Processes  Problem – solving methods Presentation methods include:  Lectures  Audio-visual techniques dharmandar@gmailcom +91 9810643099
  • 220.  Lecture involves the trainer communicating through spoken words what she wants the trainees to learn The communication of learned capabilities is primarily one-way – from the trainer to the audience dharmandar@gmailcom +91 9810643099
  • 221.  One of the least expensive, least time- consuming ways to present a large amount of information efficiently in an organized manner Useful because it is easily employed with large groups of trainees dharmandar@gmailcom +91 9810643099
  • 222. Standard Lecture Student Team TeachingPresentations Panels Guest Speakers dharmandar@gmailcom +91 9810643099
  • 223.  Audio-visual  It has been used for instruction includes: improving:  Overheads  Communication skills  Slides  Interviewing skills  Video  Customer-service skills  Illustrating how procedures should be followed dharmandar@gmailcom +91 9810643099
  • 224.  Training methods that  These methods include: require the trainee to  On-the-job training (OJT) be actively involved in  Simulations learning  Case studies  Business games  Role plays  Behavior modeling dharmandar@gmailcom +91 9810643099
  • 225.  On-the-job training (OJT) refers to new or inexperienced employees learning through observing peers or managers performing the job and trying to imitate their behavior OJT includes:  Apprenticeships  Self-directed learning programs dharmandar@gmailcom +91 9810643099
  • 226.  OJT can be useful for:  Training newly hired employees  Upgrading experienced employees’ skills when new technology is introduced  Cross-training employees within a department or work unit  Orienting transferred or promoted employees to their new jobs dharmandar@gmailcom +91 9810643099
  • 227.  A policy statement that describes the purpose of OJT and emphasizes the company’s support for it A clear specification of who is accountable for conducting OJT A thorough review of OJT practices at other companies in similar industries dharmandar@gmailcom +91 9810643099
  • 228.  Training of managers and peers in the principles of structured OJT Availability of lesson plans, checklists, procedure manuals, training manuals, learning contracts, and progress report forms for use by employees who conduct OJT Evaluation of employees’ levels of basic skills before OJT dharmandar@gmailcom +91 9810643099
  • 229.  Employees take responsibility for all aspects of learning:  when it is conducted  who will be involved Trainees master predetermined training content at their own pace without an instructor Trainers are available to evaluate learning or answer questions for the trainee dharmandar@gmailcom +91 9810643099
  • 230. Advantages Disadvantages Learn at own pace  Trainees must be Feedback about motivated to learn on learning performance their own Fewer trainers needed  Higher development Consistent materials costs Multiple sites easier  Higher development Fits employee shifts and time schedules dharmandar@gmailcom +91 9810643099
  • 231. 1. Conduct a job analysis to identify the tasks that must be covered2. Write trainee-centered learning objectives directly related to the tasks3. Develop the content for the learning package4. Break the content into smaller pieces5. Develop an evaluation package that includes: ▪ evaluation of the trainee ▪ evaluation of the self-directed learning package dharmandar@gmailcom +91 9810643099
  • 232.  Work-study training method with both on- the-job and classroom training To qualify as a registered apprenticeship program under state or federal regulations:  144 hours of classroom instruction  2000 hours (or one year) of OJT experience Can be sponsored by companies or unions Most programs involve skilled trades dharmandar@gmailcom +91 9810643099
  • 233. Advantages Disadvantages Earn pay while learning  Limited access for Effective learning about minorities and women “why and how”  No guarantee of full- Full-time employment time employment at completion  Training results in narrow focus expertise dharmandar@gmailcom +91 9810643099
  • 234.  Represents a real-life situation Trainees’ decisions result in outcomes that mirror what would happen if on the job Used to teach:  Production and process skills  Management and interpersonal skills dharmandar@gmailcom +91 9810643099
  • 235.  Description about how employees or an organization dealt with a difficult situation Trainees are required to:  analyze and critique actions taken  indicate the appropriate actions  suggest what might have been done differently Major assumption is that employees are most likely to recall and use knowledge and skills learned through a process of discovery dharmandar@gmailcom +91 9810643099
  • 236. 1. Identify a story2. Gather information3. Prepare a story outline4. Decide on administrative issues5. Prepare case materials dharmandar@gmailcom +91 9810643099
  • 237.  Require trainees to gather information, analyze it, and make decisions Primarily used for management skill development Games mimic the competitive nature of business dharmandar@gmailcom +91 9810643099
  • 238.  Trainees act out characters assigned to them Information regarding the situation is provided to the trainees Focus on interpersonal responses Outcomes depend on the emotional (and subjective) reactions of the other trainees The more meaningful the exercise, the higher the level of participant focus and intensity dharmandar@gmailcom +91 9810643099
  • 239.  Involves presenting trainees with a model who demonstrates key behaviors to replicate Provides trainees opportunity to practice the key behaviors Based on the principles of social learning theory More appropriate for learning skills and behaviors than factual information Effective for teaching interpersonal and computer skills dharmandar@gmailcom +91 9810643099
  • 240.  Introduction  Present key behaviors using video  Give rationale for skill module  Trainees discuss experiences in using skill Skill Preparation and Development  View model  Participate in role plays and practice  Receive oral and video feedback on performance of key behaviors dharmandar@gmailcom +91 9810643099
  • 241.  Application Planning  Set improvement goals  Identify situations to use key behaviors  Identify on-the-job applications of the key behaviors dharmandar@gmailcom +91 9810643099
  • 242.  Group building methods - training methods designed to improve team or group effectiveness Training directed at improving trainees’ skills as well as team effectiveness Group building methods involve trainees:  sharing ideas and experiences  building group identity  understanding interpersonal dynamics  learning their strengths and weaknesses and of their co-workers dharmandar@gmailcom +91 9810643099
  • 243.  Group techniques focus on helping teams increase their skills for effective teamwork Group building methods often involve experiential learning Group building methods include:  Adventure Learning  Team Training  Action Learning dharmandar@gmailcom +91 9810643099
  • 244.  Focuses on the development of teamwork and leadership skills using structured outdoor activities Also known as wilderness training and outdoor training Best suited for developing skills related to group effectiveness such as:  self-awareness  problem solving  conflict management  risk taking dharmandar@gmailcom +91 9810643099
  • 245.  To be successful:  Exercises should be related to the types of skills that participants are expected to develop  After the exercises, a skilled facilitator should lead a discussion about ▪ what happened in the exercise ▪ what was learned ▪ how events in the exercise relate to job situation ▪ how to apply what was learned on the job dharmandar@gmailcom +91 9810643099
  • 246.  Involves coordinating the performance of individuals who work together to achieve a common goal Teams that are effectively trained develop procedures to identify and resolve errors, coordinate information gathering, and reinforce each other dharmandar@gmailcom +91 9810643099
  • 247. Team PerformanceBehavior Knowledge Attitude dharmandar@gmailcom +91 9810643099
  • 248. Tools Methods• Team Task Analysis • Information-Based• Performance Measurement • Demonstration-Based Video• Task Simulation and Exercises • Guided Practice• Feedback • Role Play• Principles Strategies • Cross-Training • Coordination Training • Team Leader Training Team Training Objectives Content • Knowledge • Skills • Attitudes dharmandar@gmailcom +91 9810643099
  • 249.  Involves giving teams or work groups:  an actual problem,  having them work on solving it,  committing to an action plan, and  holding them accountable for carrying out the plan dharmandar@gmailcom +91 9810643099
  • 250.  Several types of problems are used including how to:  Change the business  Better utilize technology  Remove barriers between the customer and company  Develop global leaders dharmandar@gmailcom +91 9810643099
  • 251. 1. Identify the type of learning outcome that you want training to influence2. Consider the extent to which the learning method facilitates learning and transfer of training3. Evaluate the costs related to development and use of the method4. Consider the effectiveness of the training method dharmandar@gmailcom +91 9810643099
  • 252. Unit 8 E-learning and Use of Technology in Training dharmandar@gmailcom +91 9810643099
  • 253.  Technology is having a major impact on the delivery of training programs Using technology for training requires collaboration among the areas of:  training  information technology  top management dharmandar@gmailcom +91 9810643099
  • 254.  24 percent of companies have a separate technology-based training budget 18 percent of companies have full-time trainers who are paid from the information technology department’s budget The most frequently used technology in training is the Internet / intranet / extranet  (54 percent of companies) dharmandar@gmailcom +91 9810643099
  • 255.  Training delivered by the computer:  60 percent is not instructor-led and is done through self-paced Web courses  32 percent uses CD-ROM / DVD / diskettes 34 percent of online learning follows the classroom learning model  i.e., connects trainees with an instructor or other students dharmandar@gmailcom +91 9810643099
  • 256.  80 percent of companies who use e-learning are creating the content of these programs internally Of those companies who use e-learning:  56 percent offer it to all employees  45 percent offer it to select groups of employees  26 percent offer it to customers dharmandar@gmailcom +91 9810643099
  • 257.  New technologies have made it possible to:  Reduce the costs associated with delivering training  Increase the effectiveness of the learning environment  Help training contribute to business goals New technologies include:  Multimedia  Distance learning  Expert systems  Electronic support systems  Training software applications dharmandar@gmailcom +91 9810643099
  • 258.  Employees can gain control over when and where they receive training Employees can access knowledge and expert systems on an as-needed basis Employees can choose the type of media (print, sound, video) they want to use in a training program dharmandar@gmailcom +91 9810643099
  • 259.  Course enrollment, testing, and training records can be handled electronically,  reducing the paperwork and time needed for administrative activities Employees’ accomplishments in training in progress can be monitored Traditional training methods can be delivered to trainees rather than requiring them to come to a central training location dharmandar@gmailcom +91 9810643099
  • 260.  Digital collaboration - the use of technology to enhance and extend employees’ abilities to work together regardless of their geographic proximity Digital collaboration includes:  electronic messaging systems  electronic meeting systems  online communities of learning dharmandar@gmailcom +91 9810643099
  • 261.  Digital collaboration can be:  Synchronous – trainers, experts, and learners interacting with each other live and in real time; just like face-to-face classroom instruction  Asynchronous – non-real-time interactions; learners can access information resources when they desire them dharmandar@gmailcom +91 9810643099
  • 262.  Prior to the introduction of new technology:  Learning was a very linear process  Instructors presented information to the learners  Practice and applications occurred after instruction  Instructor/trainer and learner were only ones involved  Communication was one way – from instructor to trainee  Trainee played passive role in learning dharmandar@gmailcom +91 9810643099
  • 263. Trainer / Instructor • Delivery • ContentLearner Learner Learner Experts Resource Materials dharmandar@gmailcom +91 9810643099
  • 264.  Technology has allowed learning to become a more dynamic process  The learning environment has expanded to include greater interaction between learners and the training content  There is greater interaction between learners and the instructor  Instruction is primarily delivered to the learners online using the internet  Instructor is more of a coach and resource person dharmandar@gmailcom +91 9810643099
  • 265.  Learning occurs through: ▪ communicating with other learners ▪ working on virtual team projects ▪ exchanging ideas ▪ interacting with experts ▪ discovering ideas and applications using hyperlinks Experts and resource materials are part of the learning environment dharmandar@gmailcom +91 9810643099
  • 266. Trainer / Instructor Delivery Mechanism • ContentLearner Learner Learner Resource MaterialsExperts Websites dharmandar@gmailcom +91 9810643099
  • 267. Trainer / InstructorOnline Learning • Delivery • Content Learner Learner Learner Resource Materials Experts Websites dharmandar@gmailcom +91 9810643099
  • 268.  Multimedia training combines audiovisual training methods with computer-based training These programs integrate text, graphics, animation, audio, and video Because this training is computer-based, the trainee can interact with the content Can be delivered using interactive video, the Internet or intranets dharmandar@gmailcom +91 9810643099
  • 269. Advantages Disadvantages Self-paced  Expensive to develop Interactive  Ineffective for certain training Consistency of content content Consistency of delivery  Trainee anxiety with using Unlimited geographic accessibility technology Immediate feedback  Difficult to quickly update Built-in guidance system  Lack of agreement on Appeals to multiple senses effectiveness Can test and certify mastery Privacy dharmandar@gmailcom +91 9810643099
  • 270.  Computer-based training (CBT) is an interactive training experience in which:  the computer provides the learning stimulus,  the trainee must respond, and  the computer analyzes the responses and provides feedback to the trainee dharmandar@gmailcom +91 9810643099
  • 271. CD-ROM, DVD, Interactive Video Laser DiscThe Internet, Web-BasedTraining, and Virtual Reality E-Learning dharmandar@gmailcom +91 9810643099
  • 272. Distribution Electronic of Online Testing Blended PerformanceCommunications Computer- Referencing Assessment Learning Support Systems Based Training & Multimedia Level 1 2 3 4 5 6 dharmandar@gmailcom +91 9810643099
  • 273. Content • Text • Video • Graphics • SoundLink to Resources Collaboration and Sharing• Other Training Materials Learner Control • Communities of Practice • Practice• Other Web-Based Training • Peers • Pacing• Link to Electronic • Feedback • Other TraineesPerformance Support • Content • ExpertsSystems • Accessibility • Mentors and Advisors Administration Delivery • Enrollment • Internet / Intranet • Monitoring • Web • Progress Assessment • Distance Learning • CD - ROM dharmandar@gmailcom +91 9810643099
  • 274.  It supports company’s business strategy and objectives It is accessible at any time and any place The audience can include employees and managers as well as vendors, customers, and clients Training can be delivered to geographically dispersed employees dharmandar@gmailcom +91 9810643099
  • 275.  Training can be delivered faster and to more employees in a shorter period of time Updating is easy Practice, feedback, objectives, assessment, and other positive features of a learning environment can be built into the program dharmandar@gmailcom +91 9810643099
  • 276.  Learning is enhanced through use of multiple media and trainee interaction Paperwork related to training management can be eliminated It can link learners to other content, experts, and peers dharmandar@gmailcom +91 9810643099
  • 277.  Cost Lack of motivation of employees to learn online Lack of management buy-in Lack of employee intranet access Lack of proof concerning return on investment Lack of high-quality content dharmandar@gmailcom +91 9810643099
  • 278.  Intelligent tutoring systems (ITS) - instructional systems using artificial intelligence There are three types of ITS:  tutoring  coaching  empowering environments Tutoring is a structured attempt to increase trainee understanding of a content domain dharmandar@gmailcom +91 9810643099
  • 279. Domain Expert Provides information about how to perform the task Trainee Model Provides information about student’s knowledge User Interface Training Session ManagerEnables trainee to Interprets trainees’ actions andinteract with the system reports the results or provides coaching Trainee Scenario Generator Determines difficulty and order in which problems are presented to trainee dharmandar@gmailcom +91 9810643099
  • 280.  ITS has the ability to match instruction to individual student needs ITS can communicate and respond to the student ITS can model the trainee’s learning process ITS can decide, on the basis of a trainee’s previous performance, what information to provide ITS can make decisions about the trainee’s level of understanding ITS can complete a self-assessment resulting in a modification of its teaching process dharmandar@gmailcom +91 9810643099
  • 281.  Distance learning is used by geographically dispersed companies to provide information about new products, policies, procedures, and skills training and expert lectures to field locations Features two-way communications between people Involves two types of technology:  teleconferencing  individualized, personal-computer-based training dharmandar@gmailcom +91 9810643099
  • 282. Expert Systems GroupwareElectronic PerformanceSupport Systems (EPSS)dharmandar@gmailcom +91 9810643099
  • 283.  Performance of task is infrequent The task is lengthy, difficult, and information intensive The consequences of error are damaging Performance relies on knowledge, procedures, or approaches that frequently change There is high employee turnover Little time is available for training, or resources are few Employees are expected to take full responsibility for learning and performing tasks dharmandar@gmailcom +91 9810643099
  • 284.  Expert systems - technology that organizes and applies the knowledge of human experts to specific problems Used as a support tool that employees refer to when they have problems or decisions they feel exceed their current knowledge and skills dharmandar@gmailcom +91 9810643099
  • 285. Expert systems have three elements: 1. A knowledge base that contains facts, figures, and rules about a specific subject 2. A decision making capability that draws conclusions from those facts and figures to solve problems and answer questions 3. A user interface that gathers and gives information to the person using the system dharmandar@gmailcom +91 9810643099
  • 286.  Groupware (electronic meeting software) - a special type of software application that enables multiple users to track, share, and organize information, and to work on the same document simultaneously Companies have been using groupware to improve business processes, to improve meeting effectiveness, as well as to identify and share knowledge in the organization dharmandar@gmailcom +91 9810643099
  • 287.  A groupware system combines such elements as:  electronic mail  document management  electronic bulletin board A popular brand of groupware is Lotus Notes dharmandar@gmailcom +91 9810643099
  • 288.  An electronic performance support system (EPSS) is an electronic infrastructure that:  captures, stores, and distributes individual and corporate knowledge assets throughout an organization, to  enables individuals to achieve required levels of performance in the fastest possible time and with a minimum of support from other people dharmandar@gmailcom +91 9810643099
  • 289. Interactive Voice Technology Imaging Training Software Applicationsdharmandar@gmailcom +91 9810643099
  • 290. 1. Sufficient budget has been provided to develop and use new technology2. Trainees are geographically dispersed and travel costs related to training are high3. Trainees are comfortable using technology including:  the web  personal computers  CD-ROMs dharmandar@gmailcom +91 9810643099
  • 291. 4. The increased use of technology is part of the company’s business strategy5. Employees have a difficult time attending scheduled training programs6. Current training methods allow limited time for practice, feedback, and assessment dharmandar@gmailcom +91 9810643099
  • 292. Unit 9 Employee Development dharmandar@gmailcom +91 9810643099
  • 293. Development refers to formaleducation, job experiences,relationships, and assessments ofpersonality and abilities that helpemployees perform effectively in theircurrent or future job and company. dharmandar@gmailcom +91 9810643099
  • 294. Training DevelopmentFocus Current FutureUse of work Low HighexperiencesGoal Preparation for current job Preparation for changesParticipation Required Voluntary
  • 295.  Employee development is a necessary component of a company’s efforts to:  improve quality  retain key employees  meet the challenges of global competition and social change  incorporate technological advances and changes in work design dharmandar@gmailcom +91 9810643099
  • 296. Assessment Formal Job Education ExperiencesInterpersonalRelationships dharmandar@gmailcom +91 9810643099
  • 297.  Formal education programs include:  off-site and on-site programs designed specifically for the company’s employees  short courses offered by consultants or universities  executive MBA programs  university programs in which participants actually live at the university while taking classes dharmandar@gmailcom +91 9810643099
  • 298. Program Description Target Audience CoursesExecutive Emphasis on strategic Senior professionals and Manager DevelopmentDevelopment thinking, leadership, executives identified as Global BusinessSequence cross-functional high-potential Management integration, competing Executive Development globally, customer satisfactionCore Leadership Development of functional Managers Corporate Entry LeadershipProgram expertise, business Professional Development excellence, management New Manager Development of change Experienced ManagerProfessional Emphasis on preparation New Employees Audit StaffDevelopment for specific career path Financial ManagementProgram Human Resources Technical Leadership
  • 299.  Increasing use of distance learning by many companies and universities Companies and the education provider create short, custom courses, with content designed specifically to needs of the audience Supplementing formal courses from consultants or university faculty with other types of training and development activities dharmandar@gmailcom +91 9810643099
  • 300. Assessment involves collectinginformation and providingfeedback to employees abouttheir behavior, communicationstyle, or skills dharmandar@gmailcom +91 9810643099
  • 301.  Used most frequently to:  identify employees with managerial potential  measure current managers’ strengths and weaknesses  identify managers with potential to move into higher-level executive positions  work with teams to identify members’ strengths and weaknesses, and factors that inhibit productivity dharmandar@gmailcom +91 9810643099
  • 302. Myers-Briggs TypeIndicator® Assessment Center(MBTI) Performance Appraisals andBenchmarks 360-Degree Feedback Systems dharmandar@gmailcom +91 9810643099
  • 303.  Most popular psychological test for employee development Used for understanding such things as:  communication  motivation  teamwork  work styles  leadership dharmandar@gmailcom +91 9810643099
  • 304.  Can be used by salespeople who want to become more effective at interpersonal communication by learning things about their own personality styles and the way they are perceived by others Can help develop teams by matching team members with assignments that allow them to capitalize on their preferences Can help employees understand how the different preferences can lead to useful problem solving dharmandar@gmailcom +91 9810643099
  • 305.  The assessment center is a process in which multiple raters or evaluators evaluate employees’ performance on a number of exercises  usually held at an off-site location  used to identify if employees have the abilities, personality, and behaviors for management jobs  used to identify if employees have the necessary skills to work in teams+91 9810643099 dharmandar@gmailcom
  • 306. EXERCISES SKILLS In-basket Scheduling Leaderless Personality Role Play Exercise Group Test DiscussionLeadership X X X XProblem X X X XsolvingInterpersonal X X XAdministrative X X XPersonal X X X
  • 307.  Benchmarks© is an instrument designed to measure important factors in being a successful manager Items measured are based on research that examines the lessons executives learn at critical events in their careers This includes items that measure managers’ skills in dealing with subordinates, acquiring resources, and creating a productive work climate dharmandar@gmailcom +91 9810643099
  • 308.  Resourcefulness  Confronting problem Doing whatever it takes subordinates Being a quick study  Team orientation Building and mending  Balance between personal life relationships and work Leading subordinates Compassion and sensitivity  Decisiveness Straightforwardness and  Self-awareness composure  Hiring talented staff Setting a developmental  Putting people at ease climate  Acting with flexibility dharmandar@gmailcom +91 9810643099
  • 309.  Performance appraisal - the process of measuring employees’ performance Approaches for measuring performance:  ranking employees  rating work behaviors  rating the extent to which employees have desirable traits believed to be necessary for job success (e.g., leadership)  directly measuring the results of work performance (e.g., productivity) dharmandar@gmailcom +91 9810643099
  • 310.  The appraisal system must give employees specific information about their performance problems and ways they can improve their performance Managers must be trained in providing performance feedback Managers must frequently give employees performance feedback Managers also need to monitor employees’ progress in carrying out the action plan dharmandar@gmailcom +91 9810643099
  • 311. Peers Rating Rating Manager Form Form Self Rating RatingCustomers Form Form Subordinates dharmandar@gmailcom +91 9810643099
  • 312. 1. Understand strengths and weaknesses  Review ratings for strengths and weaknesses  Identify skills or behaviors where self and others’ ratings agree and disagree2. Identify a development goal  Choose a skill or behavior to develop  Set a clear, specific goal with a specified outcome dharmandar@gmailcom +91 9810643099
  • 313. 3. Identify a process for recognizing goal accomplishment4. Identify strategies for reaching the development goal  Establish strategies such as reading, job experiences, courses, and relationships  Establish strategies for receiving feedback on progress  Establish strategies for receiving reinforcement for new skills or behavior dharmandar@gmailcom +91 9810643099
  • 314.  The system must provide consistent (reliable) ratings Feedback must be job-related (valid) The system must be easy to use, understandable, and relevant The system must lead to managerial development dharmandar@gmailcom +91 9810643099
  • 315.  Who will the raters be? How will you maintain the confidentiality of the raters? What behaviors and skills are job-related? How will you ensure full participation and complete responses from every employee who is asked to be a rater? What will the feedback report include? How will you ensure that managers receive and act on the feedback? dharmandar@gmailcom +91 9810643099
  • 316.  Job experiences refer to relationships, problems, demands, tasks, or other features that employees face in their jobs Most employee development occurs through job experiences A major assumption is that development is most likely to occur when there is a mismatch between the employee’s skills and past experiences and the skills required for the job dharmandar@gmailcom +91 9810643099
  • 317. To be successful in their jobs, employeesmust stretch their skills.They must be forced to learn new skills,apply their skills and knowledge in a newway, and master new experiences. dharmandar@gmailcom +91 9810643099
  • 318. Making transitions Unfamiliar responsibilities Proving YourselfCreating change Developing new directions Inherited problems Reduction decisions Problems with employeesHaving high level of responsibility High stakes Managing business diversity Job overload Handling external pressureBeing involved in non-authority relationships Influencing without authorityFacing obstacles Adverse business conditions Lack of top management support Lack of personal support Difficult boss
  • 319. Promotion Enlargement of Current Job TransferRotation (Lateral(Lateral Move) Move) Job Experiences Temporary Assignment with Downward Another Move Organization dharmandar@gmailcom +91 9810643099
  • 320. 1. Job rotation is used to develop skills as well as give employees experience needed for managerial positions2. Employees understand specific skills that will be developed by rotation3. Job rotation is used for all levels and types of employees4. All employees have equal opportunities for job rotation assignments dharmandar@gmailcom +91 9810643099
  • 321. 5. Job rotation is linked with the career management process so employees know the development needs addressed by each job assignment6. Benefits of rotation are maximized and costs are minimized through managing time of rotations to reduce workload costs and help employees understand job rotation’s role in their development plans dharmandar@gmailcom +91 9810643099
  • 322.  Employees can also develop skills and increase their knowledge about the company and its customers by interacting with a more experienced organizational member Two types of interpersonal relationships used to develop employees:  Mentoring  Coaching dharmandar@gmailcom +91 9810643099
  • 323.  Mentor and protégé participation is voluntary  relationship can be ended at any time without fear of punishment Mentor-protégé matching process does not limit the ability of informal relationships to develop Mentors are chosen on the basis of:  their past record in developing employees  willingness to serve as a mentor  evidence of positive coaching, communication, and listening skills dharmandar@gmailcom +91 9810643099
  • 324.  The purpose of the program is clearly understood The length of the program is specified A minimum level of contact between the mentor and protégé is specified Protégés are encouraged to contact one another to discuss problems and share successes The mentor program is evaluated Employee development is rewarded dharmandar@gmailcom +91 9810643099
  • 325.  Coach – a peer or manager who works with employees to:  motivate them  help them develop skills  provide reinforcement and feedback Coaches need to be able to suggest effective improvement actions dharmandar@gmailcom +91 9810643099
  • 326.  The development planning process involves:  identifying development needs  choosing a development goal  identifying the actions that need to be taken by the employee and the company to achieve the goal  determining how progress toward goal attainment will be measured  investing time and energy to achieve the goal  establishing a timetable for development dharmandar@gmailcom +91 9810643099
  • 327.  An emerging trend in development is that the employee must initiate the development planning process The development approach used is dependent on the needs and development goal dharmandar@gmailcom +91 9810643099
  • 328. Development Employee Responsibility Company Responsibility Planning ProcessOpportunity How do I need to improve? Assessment information to identify strengths, weaknesses, interests, and valuesMotivation Am I willing to invest the Company assists in identifying time and energy to develop? personal and company reasons for change. Manager discusses steps for dealing with barriers and challenges to development.Goal Identification How do I want to develop? Company provides development planning guide. Manager has developmental discussion with employee.
  • 329. Development Employee Responsibility Company Responsibility Planning ProcessCriteria How will I know I am making Manager provides feedback on criteria progress?Actions What will I do to reach my Company provides assessment, development goal? courses, job experiences, and relationshipsAccountability What is my timetable? Managers follows up on progress How can I ask others for toward developmental goal and helps feedback on progress employees set a realistic timetable for toward my goal? goal achievement
  • 330. Individualization Learner Control Ongoing Supportdharmandar@gmailcom +91 9810643099
  • 331. Unit 10 Special Issues in Training and Employee Development dharmandar@gmailcom +91 9810643099
  • 332. Trainers are often forced to deal with awide variety of important issues that falloutside the traditional discussion of the components of instructional system design. dharmandar@gmailcom +91 9810643099
  • 333. Legal Issues Welfare-to-Work Cross-Cultural Programs PreparationSchool-to-Work Managing Work Transition Force Diversity dharmandar@gmailcom +91 9810643099
  • 334.  Failing to provide required training Incurring employee injury during a training activity Incurring injuries to employees or others outside the training session Incurring breach of confidentiality or defamation Reproducing and using copyrighted material in training classes without permission Excluding women, minorities, and older Americans from training programs dharmandar@gmailcom +91 9810643099
  • 335.  Not ensuring equal treatment while in training Requiring employees to attend training programs they find offensive Revealing discriminatory information during a training session Not accommodating trainees with disabilities Incorrectly reporting training as an expense or failing to report training reimbursement as income dharmandar@gmailcom +91 9810643099
  • 336.  Cross-cultural preparation involves educating employees and their families who are to be sent to a foreign country (i.e., expatriates) To successfully conduct business in the global market place, employees must understand the business practices and the cultural norms of different countries dharmandar@gmailcom +91 9810643099
  • 337.  Parent-country national: Employee whose country of origin is where the company has its headquarters (i.e., expatriate) Host-country national: Employee from the host country Third-country national: Employee who has a country of origin different from both the parent country and host country where he or she works dharmandar@gmailcom +91 9810643099
  • 338.  Power Distance Uncertainty Avoidance Individualism – Collectivism Masculinity – Femininity Long-term – Short-term Time Orientation
  • 339. To prepare employeesfor cross-culturalassignments,companies need toprovide cross-culturaltraining. dharmandar@gmailcom +91 9810643099
  • 340. 1. Competent in their area of expertise2. Able to communicate verbally and nonverbally in the host country3. Flexible, tolerant of ambiguity, and sensitive to cultural differences4. Motivated to succeed, able to enjoy the challenge of working in other countries, and willing to learn about the host country’s culture, language, and customs5. Supported by their families dharmandar@gmailcom +91 9810643099
  • 341.  Foreign assignments involve three phases:  Pre-departure Phase  On-Site Phase  Repatriation Phase Training is necessary in all three phases dharmandar@gmailcom +91 9810643099
  • 342.  Employees need to receive language training and an orientation in the new country’s culture and customs  The family should be included in the orientation  Expatriates and their families need information about housing, schools, recreation, shopping, and health care facilities in the area where they will live  Experiential training methods are most effective in assignments that require significant interpersonal interaction with host nationals dharmandar@gmailcom +91 9810643099
  • 343.  Training involves continued orientation to the host country and its customs and cultures through formal programs or through a mentoring relationship  Expatriates and their families may be paired with a mentor from the host country who helps them understand the new, unfamiliar work environment and community dharmandar@gmailcom +91 9810643099
  • 344.  Prepares expatriates for return to the parent company and country from the foreign assignment Expatriates and their families are likely to experience high levels of stress and anxiety when they return because of the changes that have occurred since their departure dharmandar@gmailcom +91 9810643099
  • 345.  Many expatriates decide to leave the company because the assignment they are given upon return has less responsibility, challenges, and status than the foreign assignment Employees should be encouraged to self- manage the repatriation process dharmandar@gmailcom +91 9810643099
  • 346. Cultural Dimension ImplicationsIndividualism Culture high in individualism expects participation in exercises and questioning to be determined by status in the company or culture.Uncertainty Culture high in uncertainty avoidance expects formalAvoidance instructional environments. Less tolerance for impromptu style.Masculinity Culture low in masculinity values relationships with fellow trainees. Female trainers less likely to be resisted in low-masculinity cultures.
  • 347. Cultural Dimension ImplicationsPower Distance Culture high in power distance expects trainer to be expert. Trainers expected to be authoritarian and controlling of session.Time Orientation Culture with long-term orientation will have trainees who are likely to accept development plans and assignments.
  • 348.  Managing diversity involves creating an environment that allows all employees to contribute to organizational goals and experience personal growth This includes:  Access to jobs  Fair and positive treatment of all employees dharmandar@gmailcom +91 9810643099
  • 349.  Managing diversity requires the company to develop employees so that they are comfortable working with others from a wide variety of ethnic, racial, and religious backgrounds Managing diversity may require changing the company culture dharmandar@gmailcom +91 9810643099
  • 350.  To eliminate values, stereotypes, and managerial practices that inhibit employees’ personal development To allow employees to contribute to organizational goals regardless of their race, age, physical condition, sexual orientation, gender, family status, religious orientation, or cultural background dharmandar@gmailcom +91 9810643099
  • 351. Argument Rationale1. Cost As organizations become more diverse, the cost of a poor job in integrating workers will increase. Those who handle this well will thus create cost advantages over those who don’t.2. Resource Acquisition Companies develop reputations on favorability as prospective employers for women and minorities. Those with the best reputations for managing diversity will be the most attractive employers for women and minority groups. An important edge in a tight labor market.3. Marketing The insight and cultural sensitivity that members with roots in other countries bring to the marketing effort should improve these efforts in important ways.
  • 352. Argument Rationale4. Creativity Diversity of perspectives and less emphasis on conformity to norms of the past should improve the level of creativity.5. Problem Solving Heterogeneity in decisions and problem-solving groups potentially produces better decisions through a wider range of perspectives and more through critical analysis of issues.6. System Flexibility An implication of the multicultural model for managing diversity is that the system will become less determinant, less standardized, and therefore more fluid. The increased fluidity should create greater flexibility to react to environmental changes (i.e., reactions should be faster and cost less).
  • 353. Organizational Problem Action Relaxation Status Quo Identification Disillusionment Frustration Minorities and Women Leave the Organization dharmandar@gmailcom +91 9810643099
  • 354.  Employees understand how their values and stereotypes influence their behavior toward others of different gender, ethnic, racial, or religious backgrounds Employees gain an appreciation of cultural differences among themselves Behaviors that isolate or intimidate minority group members improve These goals can be accomplished through diversity training programs! dharmandar@gmailcom +91 9810643099
  • 355.  Diversity training - training designed to change employee attitudes about diversity and/or developing skills needed to work with a diverse work force Diversity training programs differ according to whether attitude change or behavior change is emphasized dharmandar@gmailcom +91 9810643099
  • 356.  Attitude Awareness and Change Programs  Focus on increasing employees’ awareness of differences in cultural and ethnic backgrounds, physical characteristics, and personal characteristics that influence behavior toward others  The assumption is that by increasing their awareness of stereotypes and beliefs, employees will be able to avoid negative stereotypes dharmandar@gmailcom +91 9810643099
  • 357.  Behavior-Based Programs  Focus on changing the organizational policies and individual behaviors that inhibit employees’ personal growth and productivity  One approach is to identify incidents that discourage employees from working up to their potential  Another approach is to teach managers and employees basic rules of behavior in the workplace  Cultural immersion is also used dharmandar@gmailcom +91 9810643099
  • 358.  Top management provides resources, personally intervenes, and publicly advocates diversity The program is structured Capitalizing on a diverse work force is defined as a business objective Capitalizing on a diverse work force is seen necessary to generate revenue and profits The program is evaluated Manager involvement is mandatory dharmandar@gmailcom +91 9810643099
  • 359.  The program is seen as a culture change, not a one-shot program Managers and demographic groups are not blamed for problems Behaviors and skills needed to successfully interact with others are taught Managers are rewarded on progress toward meeting diversity goals dharmandar@gmailcom +91 9810643099
  • 360.  School-to-work transition programs combine classroom experiences with work experiences to prepare high school students for employment School-to-Work Opportunities Act encourages partnerships between educational institutions, employers, and labor unions  Every school-to-work system required to include work- based learning, school-based learning, and activities that match students with employers dharmandar@gmailcom +91 9810643099
  • 361.  There are two methods for training welfare recipients:  The first model involves government agencies referring welfare recipients to a company-sponsored training program subsidized with money and tax credits from the government  The second method is for state and local governments to provide life and skills training directly to welfare recipients dharmandar@gmailcom +91 9810643099
  • 362. Example: Marriott International’s Pathways to Independence Program Six-week program consists of classroom training and work sessions in Marriott properties Applicants must have a sixth grade reading level, pass a drug test, and demonstrate a desire to work  Less than 25 percent of applicants are accepted Participants often need to develop both job skills and life management skills to succeed dharmandar@gmailcom +91 9810643099
  • 363.  The company’s internal environment results in pressures which influence training practices:  The need to train managerial talent  Training and development opportunities for all employees (regardless of their personal characteristics)  Use of the company’s compensation system to motivate employees to learn dharmandar@gmailcom +91 9810643099
  • 364. Basic Skills Training Melting the Glass Ceiling Joint Union- Management Programs Succession Planning Developing Managers with Training and Pay Dysfunctional Behaviors Systemsdharmandar@gmailcom +91 9810643099
  • 365.  Make sure that senior management supports and is involved in the program Make a business case for change Make the change public Using task forces, focus groups, and questionnaires, gather data on problems causing the glass ceiling Create awareness of how gender attitudes affect the work environment Create accountability through reviews of promotion rates and assignment decisions Promote development for all employees dharmandar@gmailcom +91 9810643099
  • 366.  Provide a wide range of services designed to help employees learn skills that are directly related to their job Develop skills that are “portable” – i.e., valuable to employers in other companies or industries Both employers and unions contribute money to run the programs and both oversee their operation dharmandar@gmailcom +91 9810643099
  • 367. Example: The United Auto Workers – FordEducation Development and Training Program Life / Education Planning Program Education and Training Assistance Plan Skills Enhancement Program College and University Options Program Targeted Education, Training, or Counseling Retirement Planning Program Financial Education Program dharmandar@gmailcom +91 9810643099
  • 368. 1. Identify what positions are included in the plan2. Identify the employees who are included in the plan3. Develop standards to evaluate positions4. Determine how employee potential will be measured5. Develop the succession planning review6. Link the succession planning system to other human resource systems7. Determine what feedback is provided to employees dharmandar@gmailcom +91 9810643099
  • 369.  Training is increasingly linked to employees’ compensation  skill-based pay systems  knowledge-based pay systems Employees’ pay is based primarily on the knowledge and skills they possess rather than the knowledge or skills necessary to perform the current job dharmandar@gmailcom +91 9810643099
  • 370. Unit 11 Careers and Career Management dharmandar@gmailcom +91 9810643099
  • 371.  Career development is important for companies to create and sustain a continuous learning environment The biggest challenge companies face is how to balance advancing current employees’ careers with simultaneously attracting and acquiring employees with new skills The growing use of teams is influencing the concept of careers  e.g., project careers dharmandar@gmailcom +91 9810643099
  • 372.  Changes in the concept of career affect:  employees’ motivation to attend training programs  the outcomes they expect to gain from attendance  their choice of programs  how and what they need to know dharmandar@gmailcom +91 9810643099
  • 373.  Career management is the process through which employees:  Become aware of their own interests, values, strengths, and weaknesses  Obtain information about job opportunities within the company  Identify career goals  Establish action plans to achieve career goals dharmandar@gmailcom +91 9810643099
  • 374.  From the company’s perspective, the failure to motivate employees to plan their careers can result in:  a shortage of employees to fill open positions  lower employee commitment  inappropriate use of monies allocated for training and development programs dharmandar@gmailcom +91 9810643099
  • 375.  From the employees’ perspective, lack of career management can result in:  frustration  feelings of not being valued by the company  being unable to find suitable employment should a job change be necessary due to mergers, acquisitions, restructuring, or downsizing dharmandar@gmailcom +91 9810643099
  • 376.  Career motivation refers to:  Employees’ energy to invest in their careers  Their awareness of the direction they want their careers to take  The ability to maintain energy and direction despite barriers they may encounter Career motivation has three aspects:  Career resilience  Career insight  Career identity dharmandar@gmailcom +91 9810643099
  • 377.  Career resilience – the extent to which employees are able to cope with problems that affect their work Career insight involves:  how much employees know about their interests, skill strengths, and weaknesses  the awareness of how these perceptions relate to their career goals Career identity – the degree to which employees define their personal values according to their work dharmandar@gmailcom +91 9810643099
  • 378. Components of Career Motivation Career Resilience Company Value • Innovation • Employees adapting to unexpected changes • Commitment to company • Pride in work Career Insight Employee Value • Be aware of skill strengths and weaknesses • Participate in learning activities • Cope with less than ideal working conditions • Avoid skill obsolescence Career Identity dharmandar@gmailcom +91 9810643099
  • 379.  Traditional Career  Sequence of positions held within an occupation  Context of mobility is within an organization  Characteristic of the employee Protean Career  Frequently changing based on changes in the person and changes in the work environment  Employees take major responsibility for managing their careers  Based on self-direction with the goal of psychological success in one’s work dharmandar@gmailcom +91 9810643099
  • 380. Dimension Traditional Career Protean CareerGoal Promotions Psychological success Salary increasePsychological contract Security for commitment Employability for flexibilityMobility Vertical LateralResponsibility for Company EmployeeManagementPattern Linear and expert Spiral and transitoryExpertise Know how Learn howDevelopment Heavy reliance on formal Greater reliance on relationships training and job experiences
  • 381. Generation X Millennium (mid-20s to(0 to early 20s) early 40s)Baby Boomers Traditionalists (mid-40s to (late 50s to mid-50s) early 80s) dharmandar@gmailcom +91 9810643099
  • 382.  Career development is the process by which employees progress through a series of stages Each stage is characterized by a different set of developmental tasks, activities, and relationships There are four career stages:  Exploration  Establishment  Maintenance  Disengagement dharmandar@gmailcom +91 9810643099
  • 383. Exploration Establishment Maintenance DisengagementDevelopmental Identify interests, Advancement, Hold on to Retirementtasks skills, fit between growth, security, accomplishments, planning, self and work develop life update skills change balance style between work and non-workActivities Helping Making Training Phasing out of Learning independent Sponsoring work Following contributions Policy making directionsRelationships Apprentice Colleague Mentor Sponsorto otheremployeesTypical age Less than 30 30 – 45 45 – 60 61+Years on job Less than 2 years 2 – 10 years More than 10 More than 10 years years
  • 384. Self- Reality Action Goal SettingAssessment Check Planning dharmandar@gmailcom +91 9810643099
  • 385.  Self-Assessment  Use of information by employees to determine their career interests, values, aptitudes, and behavioral tendencies  Often involves psychological tests Reality Check  Information employees receive about how the company evaluates their skills and knowledge and where they fit into company plans dharmandar@gmailcom +91 9810643099
  • 386.  Goal Setting  The process of employees developing short- and long-term career objectives  Usually discussed with the manager and written into a development plan Action Planning  Employees determining how they will achieve their short- and long-term career goals dharmandar@gmailcom +91 9810643099
  • 387. 1. System is positioned as a response to a business need or supports a business strategy2. Employees and managers participate in development of the system3. Employees are encouraged to take active roles in career management4. Evaluation is ongoing and used to improve the system5. Business units can customize the system for their own purposes dharmandar@gmailcom +91 9810643099
  • 388. 6. Employees need access to career information sources7. Senior management supports the career system8. Career management is linked to other human resource practices such as training, recruiting systems, and performance management9. System creates a large, diverse talent pool10. Information about career plans and talent is accessible to all managers dharmandar@gmailcom +91 9810643099
  • 389. User Access Website FeaturesSelf-assessment tools Jobs databaseTraining resources Employee profile databaseJob data Matching engineSalary information Tools and services – Assessment, onlineCareer management advice Training programs, development resources
  • 390. Employees Manager CompanyHR Manager dharmandar@gmailcom +91 9810643099
  • 391.  Take the initiative to ask for feedback from managers and peers regarding their skill strengths and weaknesses Identify their stage of career development and development needs Seek challenges by gaining exposure to a range of learning opportunities Interact with employees from different work groups inside and outside the company Create visibility through good performance dharmandar@gmailcom +91 9810643099
  • 392. Roles ResponsibilitiesCoach Probe problems, interests, values, needs Listen Clarify concerns Define concernsAppraiser Give feedback Clarify company standards Clarify job responsibilities Clarify company needsAdvisor Generate options, experiences, and relationships Assist in goal setting Provide recommendationsReferral agent Link to career management resources Follow up on career management plan
  • 393.  Provide information or advice about training and development opportunities Provide specialized services such as testing to determine employees’ values, interests, and skills Help prepare employees for job searches Offer counseling on career-related problems dharmandar@gmailcom +91 9810643099
  • 394.  Companies are responsible for providing employees with the resources needed to be successful in career planning:  Career workshops  Information on career and job opportunities  Career planning workbooks  Career counseling  Career paths dharmandar@gmailcom +91 9810643099
  • 395.  Career management systems need to be evaluated to ensure that they are meeting the needs of employees and the business Two types of outcomes can be used to evaluate:  Reactions of the customers (employees and managers) who use the career management system  Results of the career management system Evaluation of a career management system should be based on its objectives dharmandar@gmailcom +91 9810643099
  • 396. Unit 12 Special Challenges in Career Management dharmandar@gmailcom +91 9810643099
  • 397.  Supportive work-life culture – a company culture that:  acknowledges and respects family and life responsibilities and obligations  encourages managers and employees to work together to meet personal and work needs Helping employees balance work and life, benefits the business and employees’ personal lives dharmandar@gmailcom +91 9810643099
  • 398. Employee’s Perspective Employer’s Perspective Trying to manage work  The challenge of creating obligations as well as a supportive company family and life culture where employees responsibilities can focus on their jobs while at work dharmandar@gmailcom +91 9810643099
  • 399. If companies do not help theiremployees with their personallives, they may leave for jobswith other companies in otherareas that do. dharmandar@gmailcom +91 9810643099
  • 400. Dealing With Socialization and Older Workers Orientation Dual-Career Coping With Job Paths Loss PlateauingBalancing Work and Life Skills Work and Non-work Obsolescence Policies dharmandar@gmailcom +91 9810643099
  • 401.  Organizational socialization - the process by which new employees are transformed into effective members of the company The purpose of orientation is to:  Prepare employees to perform their jobs effectively  Learn about the organization  Establish work relationships dharmandar@gmailcom +91 9810643099
  • 402. Anticipatory Socialization Encounter Settling Indharmandar@gmailcom +91 9810643099
  • 403. History Company Language Goals PerformancePolitics People Proficiency dharmandar@gmailcom +91 9810643099
  • 404.  Play an important role in socializing employees Effective socialization programs result in employees having a strong commitment and loyalty to the company  This reduces turnover Effective orientation programs include active involvement of the new employee Effective programs have peers, managers, and senior co-workers actively involved dharmandar@gmailcom +91 9810643099
  • 405.  Company-Level Information  Department-Level Information Company overview Department functions Key policies and procedures Job duties & responsibilities Compensation Policies, procedures, rules Employee benefits & services Performance expectations Safety & accident protection Tour of department Employee & union relations Introduction to co-workers Physical facilities  Miscellaneous Economic factors Community Customer relations Housing Family adjustment dharmandar@gmailcom +91 9810643099
  • 406.  Employees are encouraged to ask questions Program includes information on both technical and social aspects of the job Orientation is the responsibility of the new employee’s manager New employees are not debased or embarrassed Formal and informal interactions with managers and peers occur Programs involve relocation assistance Employees receive information about the company’s products, services, and customers dharmandar@gmailcom +91 9810643099
  • 407.  A career path is a sequence of job positions involving similar types of work and skills that employees move through in the company For companies with professional employees, a key issue is how to ensure that they feel they are valued The traditional career path model has limited advancement opportunities for those in the technical career path dharmandar@gmailcom +91 9810643099
  • 408. Director Assistant Director Department Manager Principal Research Scientist Manager Research Scientist Assistant Manager ScientistIndividual Contributor Career Path Management Career Path dharmandar@gmailcom +91 9810643099
  • 409. A dual-career-pathsystem enablesemployees to remain ina technical career pathor move into amanagement careerpath.dharmandar@gmailcom +91 9810643099
  • 410. Example of Dual- Director Career-Path System Department Fellow ManagerSenior Research Senior Program Leader Section Manager Manager Associate ProgramResearch Leader Section Manager Manager PrincipalSenior Research Research Project Manager Scientist Scientist Research Scientist Researcher dharmandar@gmailcom +91 9810643099
  • 411.  Salary, status, and incentives for technical employees compare favorably with those of managers Individual contributors’ base salary may be lower than managers’, but they are given opportunities to increase their total compensation through bonuses The individual contributor career path is not used to satisfy poor performers who have no managerial potential dharmandar@gmailcom +91 9810643099
  • 412.  The career path is for employees with outstanding technical skills Individual contributors are given the opportunity to choose their career path  The company provides assessment resources  Assessment information enables employees to make comparisons between their interests and abilities with those of employees in technical and managerial positions dharmandar@gmailcom +91 9810643099
  • 413.  Plateauing means that the likelihood of the employee receiving future job assignments with increased responsibility is low Mid-career employees are most likely to plateau Plateauing becomes dysfunctional when the employee feels stuck in a job that offers no potential for personal growth Such frustration results in poor job attitude, increased absenteeism, and poor job performance dharmandar@gmailcom +91 9810643099
  • 414.  Discrimination based on age, gender, or race Lack of ability Lack of training Low need for achievement Unfair pay decisions or dissatisfaction with pay raises Confusion about job responsibilities Slow company growth resulting in reduced development opportunities dharmandar@gmailcom +91 9810643099
  • 415.  Employee understands the reasons for plateauing Employee is encouraged to participate in development activities Employee is encouraged to seek career counseling Employee does a reality check on his or her solutions dharmandar@gmailcom +91 9810643099
  • 416.  Obsolescence – a reduction in an employee’s competence resulting from a lack of knowledge of new work processes, techniques, and technologies that have developed since the employee completed her education Not just a concern of technical and professional occupations  all employees are at risk Obsolescence needs to be avoided if companies are trying to become learning organizations dharmandar@gmailcom +91 9810643099
  • 417. Manager Company Climate• Provide Challenging Work Assignments • Emphasis on Continuous Learning• Encourage Employees to Acquire New Skills Updated SkillsPeers Reward System• Discuss Ideas • Sabbaticals• Share Information • Pay for New Ideas • Pay for Employee Development dharmandar@gmailcom +91 9810643099
  • 418. 1. Provide employees with the opportunity to exchange information and ideas2. Give employees challenging job assignments early in their careers3. Provide job assignments that challenge employees and require them to “stretch” their skills4. Provide rewards for updating behaviors, suggestions, and innovations dharmandar@gmailcom +91 9810643099
  • 419. 5. Allow employees to:  attend professional conferences  subscribe to professional journals and magazines  enroll in university, technical school, or community college courses at low or no cost6. Encourage employees to interact in person or electronically to discuss problems and new ideas dharmandar@gmailcom +91 9810643099
  • 420.  Families with a working husband, homemaker wife, and two or more children account for only 7 percent of American families The increasing number of two-career couples and single heads of households creates a challenge for companies Companies have to carefully consider how to manage employees who are simultaneously meeting the needs of both work and family dharmandar@gmailcom +91 9810643099
  • 421.  Family and Medical Leave Act (FMLA) There are two roles that training can play in balancing work and non-work:  trainers and managers may be responsible for developing policies and procedures  trainers may be responsible for developing training programs to teach managers their role in administering and overseeing the use of work-life policies dharmandar@gmailcom +91 9810643099
  • 422. Time-Based Conflict Strain-Based ConflictBehavior-Based Conflictdharmandar@gmailcom +91 9810643099
  • 423.  Identifying work and life needs and communicating information about work and non-work policies and job demands Flexibility in work arrangements and work Schedules Redesigning jobs Managerial support for work-life policies Dependent care support: child and elder care dharmandar@gmailcom +91 9810643099
  • 424.  Child Care Plus Adoption Reimbursement Tuition Reimbursement Flexible Work Arrangements Time Off and Leaves Employee Assistance Program LifeWorks© dharmandar@gmailcom +91 9810643099
  • 425.  Traditional  Part-Time Work Flextime  Shift Work Compressed  Telecommuting Workweek  Reduced Work Hours Temporary Work  Hoteling Job Sharing dharmandar@gmailcom +91 9810643099
  • 426. 1. The impact of job sharing on clients and customers must be determined2. The employee interested in job sharing must find another employee performing the same job who wants reduced work hours3. The two people sharing the job need to have similar work values and motivations dharmandar@gmailcom +91 9810643099
  • 427. 4. The manager must actively communicate with the job-sharing employees and accept the fact that they might not be immediately available for consultation5. Meeting schedules, work assignments, and vacation schedules need to be carefully coordinated6. Performance evaluation of job sharers needs to include both an individual and team appraisal dharmandar@gmailcom +91 9810643099
  • 428. 1. Use surveys and focus groups to determine need2. Develop a philosophy or rationale related to business objectives3. Solicit employees’ participation in designing and implementing the program4. Allocate resources for communicating the program to employees and managers5. Request feedback from users to make adjustments to the program dharmandar@gmailcom +91 9810643099
  • 429.  Important career management issue because of the increased use of downsizing to deal with excess employees resulting from corporate restructuring, mergers, acquisitions, and takeovers Companies that lay off employees can experience lowered job commitment, distrust of management, and difficulties recruiting new employees Job loss causes stress and disrupts the personal lives of laid-off employees dharmandar@gmailcom +91 9810643099
  • 430.  From a career management standpoint, companies and managers have two major responsibilities:  They are responsible for helping employees who will lose their jobs  Steps must be taken to ensure that the “survivors” of the layoff (remaining employees) remain productive and committed to the organization dharmandar@gmailcom +91 9810643099
  • 431.  Advance warning and explanation for a layoff Psychological, financial, and career counseling Assessment of skills and interests Job campaign services (e.g., résumé-writing assistance) Job banks Electronic delivery of job openings, self-directed career management guides, and values and interest inventories dharmandar@gmailcom +91 9810643099
  • 432.  Age Discrimination in Employment Act Meeting the needs of older workers Pre-retirement socialization Retirement Early retirement programs dharmandar@gmailcom +91 9810643099
  • 433.  Flexibility in scheduling to allow for care of sick spouses, return to school, travel, or reduced work hours Older workers should receive the training they need to avoid skill obsolescence and to be prepared to use new technology Older employees need resources and referral help that addresses long-term care and elder care dharmandar@gmailcom +91 9810643099
  • 434.  Assessment and counseling to help older workers  recycle to new jobs or careers, or  Transition to less secure positions whose responsibilities are not as clearly outlined Companies need to ensure that employees do not hold inappropriate stereotypes about older employees dharmandar@gmailcom +91 9810643099
  • 435. Typically address the following topics: Psychological aspects of retirement Housing (i.e., transportation, costs, proximity to medical care) Health during retirement Financial planning, insurance, and investments Health care plans Estate planning The collection of benefits from company plans and Social Security dharmandar@gmailcom +91 9810643099
  • 436. To avoid costly litigation, companies need tomake sure that their early retirementprograms contain the following features: The program is part of the employee benefit plan The company can justify age-related distinctions for eligibility for early retirement Employees are allowed to voluntarily choose early retirement dharmandar@gmailcom +91 9810643099
  • 437. Unit 13 The Future of Training and Development dharmandar@gmailcom +91 9810643099
  • 438. 1. The use of new technologies for training delivery will increase2. Demand for training for virtual work arrangements will rise3. Emphasis on capture and storage and use of intellectual capital will increase4. Companies will rely on learning management systems, integration with business processes, and real-time learning dharmandar@gmailcom +91 9810643099
  • 439. 5. Training will focus on business needs and performance6. Training departments will develop partnerships and will outsource7. Training and development will be viewed more from a change model perspective dharmandar@gmailcom +91 9810643099
  • 440.  Cost of these new technologies will decrease Companies can use technology to better prepare employees to service customers and generate new business Training costs will be substantially reduced through use of new technologies dharmandar@gmailcom +91 9810643099
  • 441.  Technologies allow trainers to build into training many of the desirable features of a learning environment Technology will allow training to be delivered to contingent, decentralized employees in a timely, effective manner dharmandar@gmailcom +91 9810643099
  • 442.  Virtual work arrangements:  Work that is conducted in a remote location  Employee has limited contact with peers  Employee able to communicate electronically Two training challenges:  Companies have to invest in training delivery methods that facilitate digital collaboration  Teams and employees must be provided the tools they need for finding knowledge dharmandar@gmailcom +91 9810643099
  • 443.  Companies will increasingly seek ways to turn employees’ knowledge (intellectual capital) into a shared company asset because of:  software such as Lotus Notes and intranets  growing emphasis on creating a learning organization Trainers and the training department likely will:  manage knowledge  coordinate organizational learning dharmandar@gmailcom +91 9810643099
  • 444.  Used to automate the administration of online learning systems Can help companies:  reduce travel costs related to training  reduce time for program completion  increase employees’ accessibility to training across the business  provide administrative capabilities to track program completion and course enrollments dharmandar@gmailcom +91 9810643099
  • 445.  Important for human capital management Human capital management – integrates training with the human resource function to determine:  how training dollars are spent, and  how that expense relates to business dollars for the company Accomplished through a software system that integrates all human resource management activities with each other dharmandar@gmailcom +91 9810643099
  • 446. 1. Senior management needs to be convinced that an LMS will  benefit employees  improve business functions  contribute to overall business strategy and goals2. The company must have an e-learning culture that supports online learning and encourages employee participation3. The online learning environment needs to be under the control of the learner dharmandar@gmailcom +91 9810643099
  • 447. Resource Management Collaborator Management  Human Capital Development  Structured Knowledge  Enterprise Resource Management Management  Employee Resource Management  Instant Messaging  Learning Management Systems  Collaborative Web- ConferencingProduct Management  Product Life-Cycle Management Process Management  Supply Chain Management  Work Flow Management  Work Force Management  Customer Analytics  Customer Relations Management  Work Force Analytics  Business Process Management dharmandar@gmailcom +91 9810643099
  • 448.  Training departments will have to ensure that they are seen as helping the business functions to meet their needs Requires a shift from training as the solution to business problems to a performance analysis approach  Involves identifying performance gaps or deficiencies and examining training as one possible solution for the business units (the customers) dharmandar@gmailcom +91 9810643099
  • 449.  Two ways that training departments will need to be involved are: (1) focusing on interventions related to performance improvement (2) providing support for high-performance work systems Training departments’ responsibilities will include a greater focus on systems that employees can use for information on an as- needed basis dharmandar@gmailcom +91 9810643099
  • 450.  Companies are turning to external suppliers for their training services because:  downsizing has caused reductions in training staffs  employees are needing to learn specialized new knowledge  demand for training services is fluctuating External suppliers can be used as partners or as sole providers of training services dharmandar@gmailcom +91 9810643099
  • 451.  Outsourcing – the reliance on external suppliers to provide training services Application service provider (ASP) – a company that rents out access to software for a specific application  Major benefit is that company resources are not used to purchase or maintain an internal network or intranet dharmandar@gmailcom +91 9810643099
  • 452.  For new training or development practices to be successfully implemented, they must first be accepted by managers, upper management, and employees For managers and employees, change is not easy Resistance to new training and development practices is likely Training and development should be viewed from a change model perspective dharmandar@gmailcom +91 9810643099
  • 453.  The process of change is based on the interaction among four components of the organization:  Task  Employees  Formal organization arrangements  Informal organization Different types of change-related problems occur depending on the organizational component that is influenced by the change dharmandar@gmailcom +91 9810643099
  • 454.  Four change-related problems need to be considered for any new training practice:  Resistance to change  Control  Power  Task redefinition dharmandar@gmailcom +91 9810643099
  • 455. Power Imbalance Informal Organization Task Formal Task Loss ofRedefinition Organizationa ControlChallenges l Arrangements Individual Components of the organization Resistance Change-related to Change problems dharmandar@gmailcom +91 9810643099
  • 456.  Viewing training from a systems perspective means that companies and trainers need to understand both internal and external environments They need to understand the effectiveness and efficiency of current training practices They need to be aware of other companies’ practices to ensure that their training practices are the best possible dharmandar@gmailcom +91 9810643099
  • 457.  Benchmarking provides information about other companies’ practices Trainers need to take several things into account when benchmarking:  Information about internal processes must be gathered to serve as a comparison for best practices  The purpose of benchmarking and the practice to be benchmarked must be clearly identified  Upper-level management needs to be committed to it  Quantitative and qualitative data should be collected dharmandar@gmailcom +91 9810643099
  • 458. 1. Identify what is to be 6. Communicate benchmark benchmarked results and gain2. Identify comparable acceptance companies 7. Establish functional goals3. Determine data collection 8. Develop action plans methods and collect data 9. Implement action plans and4. Determine current monitor progress performance levels 10. Recalibrate benchmarks5. Project future performance levels dharmandar@gmailcom +91 9810643099
  • 459.  Process reengineering provides information about the effectiveness and efficiency of training systems within the company Trainers need to understand their current training practices and processes and evaluate them to determine what should be changed Reengineering is critical to ensuring that the benefits of new training and development programs can be realized dharmandar@gmailcom +91 9810643099
  • 460.  Reengineering is important when trying to:  Deliver training using new technology  Streamline administrative processes and improve the services the training department offers  Review the training department functions  Review a specific training program or development program practice dharmandar@gmailcom +91 9810643099
  • 461. Reengineering involves four steps:  Identify the process to be reengineered  Understand the process  Redesign the process  Implement the new process dharmandar@gmailcom +91 9810643099
  • 462. Identify the Understand the Redesign the Implement theProcess to Be Process Process New ProcessReengineered Feedback dharmandar@gmailcom +91 9810643099
  • 463. Organization Development Change Management Planned, systematic  The process of ensuring change process that uses that new interventions such behavioral science as training practices are knowledge and techniques accepted and used by to improve companies’ employees and managers effectiveness by improving relationships and increasing learning and problem-solving capabilities dharmandar@gmailcom +91 9810643099
  • 464. 4. Using Training To 1. Overcoming Explain New Tasks Resistance To Change3. Shaping Political 2. Managing The Dynamics Transition dharmandar@gmailcom +91 9810643099
  • 465.  Training is not valuable Training is an expense, not an investment Anybody can be a trainer The training department is a good place to put poor performers Training is the responsibility of the trainers dharmandar@gmailcom +91 9810643099
  • 466. Survey Feedback Process Consultation Group Interventionsdharmandar@gmailcom +91 9810643099