Information for the Revision of the Education Specifications for the Modernization of Roosevelt HS (Appendix C)
21st Century School Fund Page 1Information onRoosevelt STAYfor the Roosevelt HSModernizationEducationSpecification RevisionMay 7, 2013Compiled by Alex Donahue and Nancy HuvendickThis report is designed to provide information about Roosevelt STAY High School (RSTAY) that should beincluded in an accurate revision of the education specifications for Roosevelt HS. This information hasbeen compiled through research and consultation with the principal of Roosevelt STAY.I. OverviewRoosevelt STAY (School To Aid Youth) High School (RSTAY) is one of three DCPS citywide adult-educationhigh schools serving students age 18 and older who are returning to school to complete a high schooldiploma, earn a vocational certification, or prepare for the GED exam. RSTAY also offers classes inEnglish for Speakers of Other Languages (ESOL). RSTAY opened in January 2002, joining Spingarn STAY(1965–2013) in Northeast and Ballou STAY (1989–present) in Southeast. RSTAY has been led by Dr. SeanYisrael since 2008. (Sean.Yisrael@dc.gov; 202-576-8399).RSTAY currently operates Monday through Thursday from 3:40pm to 9:15pm, with a fewcareer/technical education classes beginning at 2:00pm. However, there is considerable demand formorning and early-afternoon classes to meet the needs of students who cannot attend in the eveningdue to work or family responsibilities.II. Student Population and EnrollmentAs a citywide program, RSTAY has no attendance zone, and can admit residents from all over the Districtof Columbia (5 DCMR 2002.3(c)). As an adult-education program of DCPS, RSTAY may admit studentsage 16 or older (5 DCMR 2005.3). However, because the primary focus of the program is adulteducation and the comprehensive high schools are available and are best positioned to serve the vastmajority of students under 18, the campus policy of RSTAY is to admit only students age 18 and older.These students are called “STAY students.” To participate in the portfolio-based External DiplomaProgram (EDP), students must be at least 22 years old.The average age of the STAY students is approximately 29 years old. Students in the 18–24 year oldcategory are often those who just need a few credits to graduate; they generally remain in STAY untilthey can get the diploma. But many students need as many as 15 credits to earn a diploma and, as theyprogress at STAY, they also often see the use of doing a “dual” program to earn a diploma and asimultaneous skill certification.
DRAFT Ed Specs Revision—Roosevelt STAY2ESOL students generally take classes that run from 6:30–9:15pm. STAY presses the case to thesestudents that they should stay to complete their GED or diploma as well as a CTE certification. In SY2012–13, RSTAY had 47 ELL students.In previous years, RSTAY served on a space-available basis a considerable number of current students ofother D.C. high schools who needed an evening class or two in order to graduate (called “sharedstudents”). RSTAY received no funding for shared students. Since 2008, however, the development ofevening credit-recovery programs at the comprehensive high schools has reduced the demand forshared-student seats to almost zero. In addition, due to RSTAY’s success in attracting growing numbersof STAY students, few if any seats have been available for shared students. In fall 2012, RSTAY hit itsprogram capacity of 668 without admitting any shared students. In spring 2013, none of the few seatsavailable for shared students were filled.Rolling RegistrationRSTAY currently enrolls a majority of its students at the beginning of the school year. However, becausesome of its students complete their needed classes before June and others drop out or take a term orsemester off from classes, seats open up mid-year. RSTAY accordingly can and does accept additionalstudents at the start of the 2nd, 3rd, and 4thterms (quarters). As a result, RSTAY serves more students peryear than is reflected in its October enrollment count numbers. This is significant because, while theenrollment on any given day may not be much higher than the October number, the total number ofstudents that must be processed over the course of the year by the administrative staff and counselingstaff is substantially greater.Past and Current EnrollmentsRSTAY’s enrollment has fluctuated considerably over the years as a result of changing economicconditions, changing administrative objectives and policies, and fluctuating budgets.2002-032003-042004-052005-062006-072007-082008-092009-102010-112011-122012-13STAYstudentenrollment(reportedOct.count)268 353 340 322 343 345 265 247 672 579 652Total STAYstudentenrollmentSep-June*645 708 561 515 552 517 511 580Notavail.839 —* Data from RSTAY recordsRSTAY enrollment has been increasing in recent years, returning to levels comparable to the school’sinitial years. This is partly because the economic downturn has driven more residents back to school toimprove their job qualificationsand partly because RSTAY has actively marketed its program. RSTAYconnects with grassroots and social-service organizations to get the word out and has run a TV ad inmost recent years. RSTAY also has put information out on the radio and provides marketing materials(notebooks, pens, etc.). Recently, RSTAYhas mass-mailed postcards to potential students.
DRAFT Ed Specs Revision—Roosevelt STAY3Projecting Future EnrollmentThe enrollment numbers above do not provide a normative enrollment level or a clear trend line forRSTAY that can be used to predict future enrollments. Projections should be based on an assessment ofdemand factors including the eligible population, economic trends, and expressed demand.A base demand level is visible in the current enrollment. In October 2012, RSTAY’s audited enrollmentwas 652. In late September 2012, RSTAY reached program/budgetary capacity with 668 students. Dr.Yisrael sees evidence of continued strong demand. In addition, it is known that DCPS will close SpingarnSTAY in June 2013. It is estimated that at least half of Spingarn STAY’s current audited enrollment of 124will come to RSTAY. This suggests that enrollment in 2013-14 could easily surpass 700.But this is only part of the picture. Information collected by Dr. Yisrael suggests that there is significantunmet demand out in the community for RSTAY’s services. Dr. Yisrael estimates from his contacts withthe community that there are at least 100–150 students per year currently interested in attendingRSTAY whom the school cannot currently accommodate. The U.S. Census Bureau’s AmericanCommunity Survey estimated in 2009 that there were 36,553 D.C. residents west of the Anacostia Riverwho were age 25 or older and who lacked a high school diploma. While some may have moved orobtained a diploma since 2009, it is likely that there remains a potential population of more than 30,000who are eligible to attend Roosevelt STAY. With Spingarn STAY closing, and few residents living west ofthe Anacostia River likely to choose to attend Ballou STAY, Roosevelt STAY becomes one of only twoinstitutions west of the Anacostia River offering a high school diploma program for adults (the otherbeing Booker T. Washington Public Charter School). With planned outreach, RSTAY hopes to helpmotivate and attract more of the thousands of D.C. residents who lack a high school diploma.The concept of coordinating or even consolidating DCPS STAY programs with the new CommunityCollege of UDC has been raised in past years. It is known that offering HSD (High School Diploma)programs in a college setting is likely to be more attractive to adults than offering them in a high schoolfacility. In addition, siting HSD and CTE programming in a college setting may facilitate curricular andprogrammatic coordination between the secondary and post-secondary staffs and make transitions tocollege easier and more likely for students. RSTAY is open to the concept of operating HSD classes inpartnership with UDC or the Community College of D.C. in a satellite location. However, RSTAY is notaware of any recent discussions or action around the idea. RSTAY must plan to continue to operate atRoosevelt for the foreseeable future.RSTAY accordingly recommends that the RSTAY portions of a modernized Roosevelt be designed for aprogram capacity of 800. The March 2013 Ed Specs include an enrollment projection of 600, which isinsufficient. If RSTAY is to be able to meet the likely and potential student demand over the next years,space for 800 must be provided.III. Current ProgramsRSTAY offers two routes to a high school diploma—a standard high school diploma program (HSD) and anationally recognized portfolio-based independent-study program called the External Diploma Program(EDP). In the HSD program, RSTAY offers selected core academic and elective courses along withcareer/technical courses that lead to vocational certificates in computer science, culinary arts,hospitality management, business and finance, barbering, and cosmetology.
DRAFT Ed Specs Revision—Roosevelt STAY4ScheduleCourse Offerings 2012–13Literacy; English 1, 2, 3, 4; Writing Workshop 1, 2Skill building – English; Skill building – MathAlgebra 1,2; Probability and Statistics; GeometryGED Beginning Reading; GED Beginning Sociology; GED MathEnvironmental Science; Chemistry; Earth Science; BiologySpanish 1, 2Geography; World GeographyWorld History 1,2; DC History; US History; US GovernmentGeneral Music, 03, 04, 05, 06, 09, 10, 11, 12Art 01, 02, 03, 04ESOL - Beginning, Intermediate, AdvancedSEP math, EnglishAdvisorySenior ProjectDue to budgetary and existing space constraints, these course offerings do not include everything thatRSTAY should offer. As the RSTAY program grows, additional courses will be added. As a result, thecharts in the following section include projections for subject teachers and needed space.Under DC regulations(Title 5 DCMR 2203), evening high school students are not required to take physicaleducation courses to graduate, and RSTAY currently does not offer physical education courses.However, RSTAY has determined that some of RSTAY’s students would benefit from adding somephysical education courses—particularly indoor activities such as swimming, basketball, volleyball, andweight training.CTE ProgramsStudents often start out just trying to finish their HS diploma but then see the certifications available inCTE and stay to pick up a marketable skill. Currently, RSTAY offers the following CTE courses:Barbering Lab;Barbering 1, 1B, 2, 3Cosmetology Lab; Cosmetology 1, 2High School Diploma (HSD)Monday-ThursdayPeriod 1: 3:40-5:16 PMPeriod 2: 5:30-7:16 PMPeriod 3: 7:30-9:06 PMBarbering and Cosmetology2:00 PM - 9:15 PMExternal Diploma Program (EDP)Monday-Thursday4:30-8:30 PMEnglish as a Second Language (ESOL)Monday-Thursday 6:30-9:00 PM
DRAFT Ed Specs Revision—Roosevelt STAY5Principles of Business 1, 2; Financial Planning; Banking and Credit; Microsoft Office Applications1, 2; Insurance; Macro Economics; Accounting 1Communications Technology 1, 2, 3; Internet Core Computer ConceptsCulinary Arts 1, 2, 3However, CTE programming at RSTAY is likely to change in coming years. RSTAY plansto adjust its CTEprogram offerings with careful and intentional alignment to the projected growth industries in whichjobs are expected to be available in D.C.Because the CTE programming that RSTAY offers is likely to change over the course of coming years,RSTAY requires the inclusion of CTE classroom and lab space that is flexible and easily reconfigurable toallow varied uses.External Diploma ProgramIn the EDP, students work in an independent-study format to complete competency-based activities andtests that are compiled into a portfolio guided and evaluated by a trained advisor. The program isdesigned for older students and those with jobs and family responsibilities. Students do not come toschool every day, but rather drop in on a weekly basis and as needed for guidance and support. RSTAYcurrently has four EDP advisors. In spring 2013, RSTAY has about 100 EDP students. The program isvery successful and is growing. Of the 100 STAY graduates last year, 70 were EDP students. Currentlythis program is open to students age 22 and older, but there is a possibility that the nationalorganization will lower the eligibility age to 16 in the near future. If that takes place, increased demandfor EDP is expected.The EDP students and their four advisors need conference space where they can meet to discussportfolio progress and conduct tutoring. At the least, semi-private cubicles for advisors as well aswaiting-room space for students are required. Some limited workspace for EDP students is also needed,although this need could be met by a library/media center.IV. Facilities NeedsThis chart lists the instructional, support, and administrative areas needed for RSTAY based on bothcurrent operations and projected future program and enrollment growth. Bolded entries in the chartsbelow identify the spaces that need to be dedicated to RSTAY use at all hours in order to supportprogramming and provide RSTAY with the flexibility to continue to develop and offer programming forits student population both during and after the day-school’s hours of operation. In addition to thesebolded entries, a minimum of four standard classrooms need to be dedicated RSTAY space.Instructional StaffingSubject CurrentTeachersProjectedTeachersStd.ClassroomsSpecialized Classrooms/ LabsEnglish and Creative Writing 3 4 4Math 2 3 3Social Studies 2 3 3Biology 0 1 1 1 Bio LabChemistry 0 1 1 1 Chem LabPhysics 0 1 1 1 Physics Lab
DRAFT Ed Specs Revision—Roosevelt STAY6Subject CurrentTeachersProjectedTeachersStd.ClassroomsSpecialized Classrooms/ LabsOther Science 1 1 1Foreign Language 1 1 1Music 1 1 0 1 Music RoomArt 1 1 0 1 Art RoomPhysical Education/Health 0 1 1 + Access to athletic facilsBusiness& Communications 1 2 2Barbering & Cosmetology 1 1 0 Barbering & cosmetologylab(s)Computer Applications &Financial Planning1 1 ? Computer labCulinary Arts 1 1 0 1 culinary kitchen/labComputer Repair 1 1 0 1 computer repair labOther CTE (TBD) 0 2 0 2 configurable labsPre-GED 1 2 2ESOL 3 4 4External Diploma Program (EDP); 5 6 0 6 cubicles w/ guest chairs;waiting space; work spaceSkills Enhancement (SEP)-(smallgroup instruction?)2 3 227 41 26 12 labs/special roomsInstructional Support and Student ServicesCurrent Projected Space Needed*Librarian 1 1 Library Media CenterLibrary Aide 0 0Dean of Students 1 1 OfficeGuidance Counselor 1 2 OfficePsychologist/Social Worker 1 1 OfficeInternship Coordinator 0 1 CubicleParent & Community Coordinator 1 1 Cubicle (or Parent Center?)Nurse 0 0Special Education Services 1 1 Cubicle?Conference RoomTeacher Workroom/LoungeStorageTotal Instructional Support 6 8* All cubicles need one guest chair near desk at a minimum.Administration and OperationsCurrent Projected Minimum Space Needed*Principal 1 1 Office with Conference tableBusiness Manager 1 1 Cubicle, some supply storageAttendance Officer 1 1 Cubicle
DRAFT Ed Specs Revision—Roosevelt STAY7Registrar 1 1 Cubicle; waiting space for studentsAdministrative Officers 3 4 Cubicles?Instructional Coach 1 1 Office or cubicleProgram Coordinator 1 1 Office or cubicleTech Support and Computer Lab 1 1 Desk in computer lab;Storage closetSecurity aide ? ? ?Custodian 4 5 Large storage closet for suppliesTotal 14 16* All cubicles need one guest chair near desk at a minimum.About 6 of the faculty are full-time instructors. The remaining teachers teach one to two classes perday. In contrast with previous years, only a handful of the instructors are Roosevelt teachers or otherDCPS teachers working a second shift. Currently, the majority of RSTAY teachers are Maryland-certifiedteachers or college- level instructors. As most drive from some distance, staff parking spaces areneeded.Currently, RSTAY functions after the regular Roosevelt high school day program finishes by makingshared use of approximately 18 Roosevelt classrooms, as well as ancillary spaces such as the computerlabs and media center. RSTAY currently shares 18 Roosevelt classrooms. RSTAY has provided largelocked wardrobe cabinets for STAY teaching materials, but they are not built-in, are not as durable asbuilt-in storage, and will not last as long. Any shared classrooms need additional locked storage spacefor a portion of the day classroom materials as well.A major issue for RSTAY is that the current lack of classrooms dedicated to RSTAY prevents RSTAY fromoperating needed classes (mainly CTE classes) in the morning and early afternoon. It is recommendedthat RSTAY be allocated at least six dedicated RSTAY-only classrooms. These should be near the RSTAYentrance and admin/support space.The number of students assigned to STAY classrooms tends to be large with up to 30 in a classroom inacademic classes and up to 50 in CTE classes. Seating/desks need to be provided in classrooms for thesenumbers, which are higher than the 24-25 allowed for standard day student classrooms. The squarefootage of the shared classroom space would also have to reflect the numbers of students expected tobe in attendance; 800-900 sq. ft. may not be sufficient, particularly as additional storage space isrequired.It is recommended that RSTAY be given some access to pool, gym, and other sports facilities in amodernized Roosevelt.TechnologyVery few Roosevelt classrooms currently have computers. Consequently, STAY teachers would welcomeusing the student computers planned for every classroom at Roosevelt and the Smart board orprojection device that will be available. RSTAY has one set of laptops on a cart that is kept in theprincipal’s office, but it would be much better to have a set for each floor so teachers on each floorcould have access. STAY shares the Roosevelt computer classroom which they use mostly for testingand they also use the technology in room 205. Having another working elevator would make the use oflaptop carts a lot more efficient.
DRAFT Ed Specs Revision—Roosevelt STAY8Teacher SupportFull-time teachers currently begin at 1:00pm, have an hour of planning time, a lunch break, and thenteach classes from 3:40-9:15. Barbering and cosmetology teachers often start at 2:00pm and continuethrough 9:15 in order to provide students with additional class hours required for a certificate.Teachers need more adequate teacher prep/workroom space. Currently, some teachers use the spaceabove the stage but that is not optimal. A separate teachers’ workroom with desks, computers, andtables for prep work, and lockable storage space is needed. Because many RSTAY teachers areeffectively itinerant,lockable storage space for each teacher is crucial. General support storage forteaching supplies and materials needs to be generous.RSTAY has its own copier/printer now but having one for the main office and one in the teacherworkroom is necessary to properly support both administrative and instructional activities.Student SupportPrivate offices or cubicles with guest seating are needed for these staff, and they need to be locatednear the main administrative space. A reception area would be optimal, possibly shared with oradjacent to the space for central administration. At least one transgender restroom is required.AdministrativeSupportRSTAYcurrently has five or six administrative and student-support staff housed in cubicles in an “office”room, and uses a former classroom as an office for the principal. Others have no dedicated space, whilesome are housed in classroom space converted to sub-functional office space. These arrangements arenot adequate.STAY administrative offices have requirements very similar to those of the day school offices in terms ofspace and adjacencies but should reflect the higher traffic experienced in peak registration periods.Registration, Entry and AttendanceIn addition to registration for the school year that is concentrated during August and September, RSTAYregisters students at intervals during the school year if they have a space in a class at the beginning ofeither the 9 or 18 week courses. During the late August/September registration rush, registration iscurrently accommodated with a table in a hallway outside of the RSTAY office and some temporaryseating in the 13thStreet entry foyer. This is not recommended. There are concerns about howregistration will be accommodated in swing space.About 350–400students currently attend during any one evening session. They need some sort ofcovered entryway and a gathering place but not so large as is required as for the day program becausearrivals are spread out for 3:40, 5:30 and 7:30 classes, so that bunching up at the scanners is not a greata problem.Separate STAYEntranceRSTAY needs its own entrance that is separate from the Roosevelt HS entrance. It would be convenientif the entrance were reachable and usable by the day school staff after day-school operations finish andthe day-school entrance is closed. It needs to be well lit for constant use at night and ideally would belocated such that egress to the Georgia Avenue and 13thStreet bus and subway points is direct, safe, and
DRAFT Ed Specs Revision—Roosevelt STAY9convenient. Students should not all be walking through a parking lot without walkways to get in and outof the school.Parking and TransportationParking is currently a problem for RSTAY, as most of the limited parking on the campus is used byRoosevelt staff. RSTAY has up to five administrative staff who arrive at 1:00pm and six teachers whoarrive at 1:00pm who need parking. Most of the current RSTAY students take the bus or subway, but anumber of them drive. To avoid competing with Roosevelt staff staying on campus forafternoon/evening events, athletics, and meetings, RSTAY needs dedicated parking.Child CareA considerable percentage of current and potential RSTAY students have children. In 2012 alone, tenpotential students who expressed interest in RSTAY could not enroll due to the lack of child-careoptions. It is expected that children from infants to ten-year-olds would be served. It is recommendedthat a largededicated child-care program space be added that could have in it at least two areas fordifferent age groups.Food Service - - STAY has an agreement with Chartwells which supplies day program meals for deliveryof about 150 pre-packaged lunches daily to STAY. Students eat in the library - - which is not in use as alibrary this year. This is a more convenient location for STAY than the cafeteria and it means that thecustodians do not have to clean a separate space. However, ideally, the library/media center should beused for study and research. RSTAY needs astudent lounge space with a microwave, vending machines,and sink. This could be a multi-purpose space near the entrance that could also be used seasonally forregistration and/or meetings.LockersCurrently if STAY students want or need a locker the say and STAY administrations work with the dayprogram to assign a locker and students bring their own locks. In a new building a certain percentage ofSTAY students would be provided lockers, possibly in conjunction with the STAY entrance or a studentlounge.CustodiansRoosevelt STAY has three custodians and a custodial foreman who are part of RSTAY’s local schoolbudget (separate from Roosevelt HS). RSTAY also funds, purchases, and stores its own custodialsupplies. STAY custodians could make do with a faculty lounge instead of a dedicated office space ifthey have separate storage space for RSTAY custodial materials and supplies. So long as Roosevelt andRSTAY have separate budgets, consolidating custodial storage is not practical or recommended.SecuritySTAY is not charged for security from its local school budget. Security officers assigned to STAY coverthe main entrance from about 2:00 pm until 9:30 pm. In swing space, it would be good to have one ofthe MacFarland side doors dedicated to STAY.Swing SpaceThere is real concern about organizing space in MacFarland to cover the complete STAY program andworries follow about moving and having enough time to settle in and organize before school starts andwhile registration is in progress.