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Goals and Achievements

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An overview of the success of our Deerfield Township team, in its pursuit of organization-wide public service goals.

An overview of the success of our Deerfield Township team, in its pursuit of organization-wide public service goals.

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  • 1. Deerfield TownshipGoals, Objectives & Achievements
  • 2. Commitment to Service Excellence AdministratorElected Officials Senior Staff Staff Businesses Residents
  • 3. Teamwork• Administration• Sheriff’s Post• Human Resources• Fire Rescue• Community Development• Public Relations• Parks• Public Works
  • 4. 2009  AchievementsGoals
  • 5. 2008 Goals & Objectives• Enhance Fire Dept. Operations – Command Staff substantially restructured, duties re‐ allocated; – New FT firefighter/paramedics to be hired in 2nd, 4th quarters of 2009; – New apparatus (medic units) put in service; – Station 59 established, to reduce run‐time, enhance  service to NW Quadrant; – Dispatch/Run protocols between DTFR and City of  Mason Fire have been revised, to reduce run time to  citizens in both communities; – Negotiations, planning initiated, re: potential co‐ location in relocated Mason Station 51
  • 6. 2008 Goals & Objectives• Redevelop Land­Banked and  Underutilized Properties – Study of options for permanent location of  Administration Center initiated; – Saleable assets held by Deerfield Township have been  identified; – Disposition strategies, options for properties  developed, in pursuit
  • 7. 2008 Goals & Objectives• Develop/Implement Comprehensive  Infrastructure Plan – Deerfield Township Comprehensive Plan – a Vision for  2020 completed; – Coordination, communication with regional  communities has increased, improved; – Infrastructure, public locations identified, GIS map in  development
  • 8. 2008 Goals & Objectives• Develop Internal  Information/Communications Protocols – Utilization of township Intranet for information  distribution, sharing has been expanded; – Regular, recurring meetings between BOT,  administration; – Recurring information distribution to BOT,  Department heads increased;
  • 9. 2008 Goals & Objectives• Develop Multi­Year Financial Plan Linked  to Budget – 3‐year forecast of funds complete; – 2009 Integrated Operating Budget/Spending Plan  developed; – Capital Improvement Budget developed; – TIF‐funded Capital Improvement Plan/Schedule  under development
  • 10. 2008 Goals & Objectives• Develop Branding/PR Strategy – Reviewed, in conjunction with development  of Comprehensive Plan; – Draft RFP developed; – Community satisfaction survey undertaken  by University of Dayton Communications  Dept; – Branding/marketing strategy options  developed by UD Communications Dept
  • 11. 2008 Goals & Objectives• Comprehensive Economic  Development/R&E Strategy – R&E calling program, w/Warren County Dept. of  Development, ODOD undertaken; – Cincinnati USA Partnership Business Calling Blitz  scheduled for 2nd Quarter, 2009; – Inventory of available facilities being developed, in  conjunction with Cincinnati USA Partnership; – Outreach meetings, calls with area development  community initiated;
  • 12. 2008 Goals & Objectives• Park Facilities Upgrade/Development – Fleckenstein Park development completed, park open to the  public; – Cottell Park playscape, restroom facilities, gazebos, benches  and tables installed; – Cottell Park tennis & basketball court construction to be  undertaken, 2nd Quarter, 2009 – Baseball field improvements to be undertaken, 2nd Quarter,  2009; – Schappacher Park improvements planned; to be initiated in  2nd Quarter, 2009
  • 13. 2008 Goals & Objectives• Evaluate/Assess Township Physical  Facilities – Condition, utility of existing facilities completed; – Expansion/improvement plans in development; – Demolition of surplus assets to be undertaken, 2nd Quarter,  2009
  • 14. DEERFIELD TOWNSHIP GOALS AND OBJECTIVES
  • 15. 2009 Goals & Objectives• Safety Services – Focus on continuous improvement is on‐going with  Fire/EMS, WCSO Deerfield Post; – Professional development plans for Fire/EMS personnel  created; – WCSO Deerfield Post deputies pursuing additional  training, certification; – Fire/EMS personnel continue to pursue additional  training/certification; – Deerfield Township has absorbed the cost of 2 additional  deputy sheriffs, from Warren County; – Facility, equipment planning is on‐going; – Integration & communication between safety services  divisions has been substantially improved;
  • 16. 2009 Goals & Objectives• Economic Development – Business R&E/Business Calling program initiated; – Business Buffet program initiated – strong positive  feedback received; – Deerfield Township Business and Services Directory  development to be initiated, 2nd Quarter, 2009; – Business of the Quarter program is continuing;
  • 17. 2009 Goals & Objectives• Marketing and Promotion – Reconstruction of website to be initiated, 2nd Quarter,  2009; – Direct, electronic information distribution to citizens,  businesses expanded; – Marketing/Branding campaign to be initiated, 2nd Quarter, 2009;
  • 18. 2009 Goals & Objectives• Township­owned Properties – Properties identified in distribution strategy (2008  Goal) are being reviewed; – Discussions, where appropriate, with interested  parties are on‐going;
  • 19. 2009 Goals & Objectives• Roadways – Project meeting w/ODOT, Warren & Hamilton county, consulting engineer  scheduled for 2nd Quarter, 2009, re: Fields‐Ertel/Mason‐Montgomery; – Identification of TIF‐eligible roadway projects underway• Loveland Park Redevelopment – CDBG funds for infrastructure improvements to Loveland Park being  actively pursued; – Retention of Loveland Park within Deerfield Township being actively  pursued• Staff Wellness  – Proposal for organization‐wide wellness plan received. Likely initiation, 3rd Quarter, 2009;• Zoning Resolution Update – Review and development of resolution update underway• Parks – Upgrades, improvements on‐going
  • 20. Deerfield Post Warren County Sheriff’s Office•In March 2007, Deputy Scott Stavermann seized 12 kilos of cocaine during a routine traffic stop for a speeding violation. This was the largest cocaine seizure in the history of the county. Two years later, the case was resolved with a conviction in Federal Court and resulted in the seizure of the vehicle used to transport the cocaine. •Sergeant John Faine and Deputy Ryan Saylor ‐Recognition by MADD as Top Cops• Detectives Roger Barnes and Jerry Niffenegger solved the string of bank robberies in late 2008.•Expansion of the DARE Program in 2007 by Deputy Don McGlothlin  from elementary schools to the junior high level.
  • 21. Deerfield Post• BAC Datamaster was put into service at our post,  purchased with grant money.• Deputy Jim Doddy was selected to join the  Warren County Tactical Team.• Audio and video equipment  purchased in 2007  and 2008 – a huge asset.• In 2008, two Post Deputies ­ among the top in the  sergeant’s promotional process. One of those has  since been promoted and is assigned to the  Township.• Training has been ongoing for development of each  officer, and the Post has made great strides building  on our relationship with the public,  becoming a  more service oriented agency. 
  • 22. Community Development • Deerfield Township Comprehensive Plan, A Vision  for 2020: The completion of the first comprehensive  plan for the Township.  • GIS:  Widespread benefits • Fields Ertel Corridor Study ‐ Two new zoning  classifications to manage future development in the  corridor • Enhanced Zoning Code Enforcement • Zoning Resolution Rewrite • Toyota Case: Major win for the Township • Heritage Pointe Case  • Board of Zoning Appeals and Zoning Commission  Training 
  • 23. Community Development• Business Retention: Warren County Economic  Development, & Ohio Department of Development• Business Outreach: Educate businesses• Business Call Blitz: Week of May 4. • Community Partner Committee: Township as an  investor in the Economic Development  Partnership• New Township Administration Office• Mapping Township Trails• Site Location of Station 59• Fleckenstein Park – Citizen Input• Citizen Input for Station 59• King Mansion – National Register of Historic Places Notification Letter
  • 24. Parks & Recreation • Cottell Park Improvements:  ­ Extend sewers ‐Upgrade the existing water service ‐ New restroom facility ‐ Upgrade Snyder House electric ‐ Drainage and grading improvements ‐ Parking lot, entrance way, paving and marking  ‐ Playground ‐Old playground relocated ‐New soccer goal ‐Snyder House flooring, roof repaired, HVAC ‐Two shelters, 2 water fountains ‐Tennis, basketball courts begun
  • 25. Parks & Recreation • Fleckenstein Park Improvements:  ‐The $2.8 million improvements were completed and the  park opened in October 2008 ‐Farm House and barn removed ‐Existing barn restored – converted into a temporary fire  station ‐Modular building Station #59 ‐Drainage improvements to north end of the property
  • 26. Parks & Recreation • Carter Park:  ‐The King Mansion was placed on the National  Register of Historic places ‐New paths were installed as well as upgrades • Schappacher Park:  ‐Design started on updated parking, pathways and  restrooms ‐Clean up after the wind storm•Kingswood Park: ‐Modified to allow for Lacrosseand cross‐country practice• Other:‐Recycle dumpsters‐Movies in the Park‐Summer camps‐Breakfast with Santa‐Cooperating with Mason Arts Council for programs
  • 27. Public Relations • Social Media/Communications:  ‐We are meeting 4/30 with a Township‐based company to  create a new site and initiate a branding campaign ‐Contracted with C Notify for a Township­wide  Emergency Notification system in process ‐Initiated weekly online newsletters­ including a  Business Newsletter ‐ to update residents and increased  the number in our database ‐ Initiated use of online surveys for resident feedback ‐Created a Logo for Deerfield Day which won a national  award ‐Revamped Deerfield Day to Taste of Deerfield,  incorporating new contests, entertainment and features ‐ Daily Press Releases
  • 28. Public Relations • Held successful Homeowner Association Consortiums •Gatefold advertising in the Business Courier/Book of  Lists to increase awareness of our business base • Increased size and participation in Annual Tree Lighting,  Halloween and  held a Bike/Hike to Graeter’s Event •Assisted Parks to cooperate with Mason Area Arts  Council • Assisted the Deerfield Township Post and Fire Rescue  departments with Safety Town and other safety events • Launched Business Breakfast Buffet with Community  Development • Published Deerfield Digest and Annual Reports •Increasing identity of the Township as evidenced through  Enquirer stories and features which now increasingly  correctly identify the Township •Bought air time on WKRC to promote Deerfield Day • Initiated a Business of the Quarter Award/Recognition • Organized the 10 Year Anniversary Recognition for the  Fire Department.  •Worked with the Parks Department to stage the largest   Easter Egg Hunt event ever • Worked with Hayfaa Wadih to obtain office artwork  • Held successful Employee Banquets
  • 29. Public Works• Joint Pathway Improvement Projects: ‐Snider Road Pathway Project ‐ Socialville‐Fosters Pathway Project‐ US 22&3 Pathway Project.  ‐ Pathway Connection on Old‐Irwin Simpson Road in front of Schappacher Park.  Expected to be constructed in late 2009.‐ “Deerfield Trails” future pathway design and implementation.• Planning StudiesInvolved in:‐Fields Ertel Corridor Study with Warren and Hamilton Counties.‐ Fields Ertel and Columbia Road Intersection planning.‐ Planning and design of the Irwin­Simpson re­alignment project.‐ Study to add a north bound lane on Mason Montgomery Road from the interchange to Natorp’s Blvd.‐ Kings Mills Infrastructure Improvements. ‐ Evaluated the potential for a traffic light on 22&3 at the Nantucket Development.
  • 30. Public Works• Funding Applications:‐ CDBG funding for various projects after the last two years‐ Voinovich’s office for the Kings Mills Infrastructure Project.  ‐ FEMA Recovery money for the wind storm.  ‐OKI funding received for the 22&3 pathway project. •Improvement Projects:‐ Continued for our third consecutive year to work collaboratively with the City of Mason on a Joint Resurfacing Project.  ‐Worked on site improvements and construction of Station 59 at Fleckenstein Park.  ‐ Improvement and restoration of the Station 56 site. ‐ Schappacher Park / Old‐Irwin Simpson Improvement Project  ‐ Completed the redesign of the Schappacher Park parking area. Will also repair, resurface, and restripe Old‐Irwin‐Simpson.  The project also includes a pathway connection and improved ADA Compliant Handicap ramps.  Anticipated construction late summer 2009. 
  • 31. Public Works• Services:‐Improved the Townships residential brush removal service. ‐ “Clean‐up Days”‐ Snow removal services ‐ Emergency response efforts to the wind storm. ‐ Replaced five large dump trucks over the past two years. ‐ Planned for and accomplished the relocation of Township offices.‐ Developed and implemented plans for the Rose Hill Cemetery Expansion. ‐ Developed design and site layout for future service facility and salt barn site.  ‐ Worked closely with DRSWD on residential storm water issues.‐Successfully maintained over 100 miles of dedicated roadway. •Subdivision Inspection / Acceptance ‐ 2007 – Inspected and accepted 4.6 miles of roadway for public maintenance.‐ 2008 – Inspected and accepted 8.3 miles of roadway for public maintenance.
  • 32. Human Resources• Membership in Warren County Safety Council and fulfillment of requirements resulted in refund checks totaling $10,770.40 for 2007 and 2008.• Established Transitional Work Program for employees injured on the job.• Changed insurance brokers from Ohio Insurance to McGohanBrabender and insurance carriers in July, 2008 resulting in a savings of more than $117,000 for the 2nd 6 months of 2008.• Participated in Bureau of Workers’ Comp PDP+ Program which has resulted in the Township receiving a 10% discount.• Instituted Random Drug Screening for Fire Dept. Personnel and coordinate quarterly.• Attended DOT Drug & Alcohol Supervisor Training• Attended OHPELRA and NPELRA conference in 2008 and 2009.• Implemented Functional Ability Testing for new employees and employees returning to work from a medical leave for Cemetery, Park and Road Departments employees.
  • 33. Assistant to Administrator• Coordinated organization‐wide cell phone carrier transition••Completed & submitted 2007, 2008 ODOD TIF Report  • Worked with Fiscal Office in transition from Ms. Spiekerman to John Wahle• Assisted the Fiscal Office in implementing the electronic               purchase requisition system• Served as Acting Township Administrator during Dan Evers’medical leaveCoordinated multiple computer software, hardware                  upgrades, deployment of new servers•Implemented and administer phone system for Administrative offices
  • 34. Fire Rescue• Organizational Change•More involvement of Battalions – closer  core group runs operations smoothly• Every firefighter held accountable at every level• Very positive attitude among the ranks•Rescue 56 placed out of service except for specialty calls dealing with difficult or equipment intensive operations.•Staffing  adjusted to provide for a minimum of 2 – 3 man Engine companies, 1 – 4 man Engine company, and 1 – 4 man dedicated Ladder company.•Increased maximum manning, which reduces overtime occurrences  Two new 2008 Horton Medic units giving, us a total of 3 first out Medic units.•MDC units in all of our front line apparatus. 
  • 35. Fire Rescue•Revised the Safety Town curriculum and have enjoyed two years of a very successful and interactive program•Changed our uniform policy to better address the needs of our profession•Changed the department patch to better reflect the image and professionalism of our department•Implemented training requirements that require 60 hours of offered training to qualify for professional development pay increaseAlso in 2009, we will be phasing in the addition of 12 career employees. 

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