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Tips On Time Management
 

Tips On Time Management

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Help & Tips On Time Management

Help & Tips On Time Management

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    Tips On Time Management Tips On Time Management Presentation Transcript

    • Tips On Time Management ! Devanshu Shrivastava
    • With Time Management you will learn to:
      • Clarify your goals and achieve them
      • Handle people and projects that waste your time
      • Be involved in better delegation
      • Work more efficiently with your boss/advisor
      • Learn specific skills and tools to save you time
      • Overcome stress and procrastination
      • Above all, will be successful overall !
    • Important Factors in Time Management
      • Goals: Why am I doing this?
      • Priorities: What happens if I chose not to do it ?
      • Planning: Failing to plan is planning to fail !!
      • Plan Each Day, Each Week, Each Year !!
      • Work hard to realize your Plans!
    • How To Plan Time ?
      • To Do Lists
      • Use Workspace, paperwork, telephones optimally
      • Schedule Yourself
      • Manage Interruptions Carefully
      • Avoid Procrastination At Any Cost !
      • Delegation
      • Meetings
      • Use Technology
      • General Advices
    • To Do Lists: The four-quadrant TO DO List Important Not Important Due Soon Not Due Soon 4 3 2 1
    • Workspace, paperwork, telephones
      • Keep desk clear: focus on one thing at a time
      • Keep calls short and scheduled
      • Start by announcing goals for the call
      • Have something in view that you’re waiting to get to next
      • When done, get off: “I have people waiting”
      • Schedule Yourself
      • - You don’t find time for important things, you make it !
      • Everything you do is an opportunity cost
      • Learn to say “No”
    • Interruptions
      • 6-9 minutes, 4-5 minute recovery – five interruptions shoots an hour
      • You must reduce frequency and length of interruptions (turn phone calls into email)
      • Cutting Things Short :
      • - “I’m in the middle of something now…”
      • - Start with “I only have 5 minutes” – you can always extend this
      • Stand up, stroll to the door, complement, thank, shake hands [ A Quick Send – Off ] : )
      • Clock-watching - on wall behind them
    • Avoid Procrastination At Any Cost !
      • Doing things at the last minute is much more expensive than just before the last minute
      • Deadlines are really important: establish them yourself!
      • Identify why you aren’t enthusiastic?
      • Fear of embarrassment?
      • Fear of failure?
    • Delegation
      • Delegation is not “dumping” !
      • No one is an island
      • You can accomplish a lot more with help
      • Give objectives, not procedures
      • Tell the relative importance of this task
      • Grant authority with responsibility.
      • Concrete goal, deadline, and consequences.
      • Challenge your people
      • Treat your people well
    • Meetings
      • Maximum of 1 hour
      • Prepare: there must be an agenda
      • 1 minute minutes: an efficient way to keep track of decisions made in a meeting: who is responsible for what by when?
    • Use Technology
      • Use handy PDA devices (Cellphone etc) for applications like reminders and short notes.
      • Make a habit to use use Calendars and Organizers on your Laptop/Desktop regularly.
      • Use Soft Sticky Notes (a software) on your PC’s screens.
      • Use Email as a powerful tool to save your time, not as a time-wasting weapon.
    • General Advices
      • Sometimes killing Television is highly needed!
      • Plan your vacations and take one! It helps in restructuring yourself.
      • You must know w ho to turn to for help? In case of time critical emergencies, an alone person can make lifetime mistakes!
      • Read good books, Eat healthy, Exercise and Sleep Well. You will automatically lead to a healthy lifestyle. Managing Time then will be far easier..!
    • Recommended Readings
      • The One Minute Manager , Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981, ISBN 0-425-09847-8
      • The Seven Habits of Highly Effective People , Stephen Covey, Simon & Schuster, 1989, ISBN 0-671-70863-5