Agile 2014 - Personal Kanban

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Participants will be introduced to the principles of Lean and the application of Kanban to visualize their work, limit distraction and waste, and get stuff done.

I’ll cover the core concepts outlined in Jim Benson and Tonianne DeMaria Barry's book, Personal Kanban, to get you started.

Published in: Self Improvement

Agile 2014 - Personal Kanban

  1. 1. LeadingAgile Is that a squirrel!? Derek, don’t forget to…
  2. 2. LeadingAgile Derek Huether Enterprise Agile Coach derek@leadingagile.com 301/639-4976 @derekhuether /derekhuether +derekhuether
  3. 3. LeadingAgile In This Session Participants will be introduced to the principles of Lean and the application of Kanban to visualize their work, limit distraction and waste, and get stuff done. I’ll cover the core concepts outlined in Jim Benson and Tonianne DeMaria Barry's book, Personal Kanban, to get you started.
  4. 4. LeadingAgile I get distracted…and tells stories… • ADD/ADHD • Tend to talk really fast and loud • Lack a personal filter • Every answer has a story • Been in Project/Program Management since 1994 • Been an Agilist (PM with ADD) since 2005 • Evangelizing Kanban since 2007 • Evangelizing Personal Kanban since 2009 …but I get stuff done
  5. 5. LeadingAgile Abstract • With a world of constant distraction, it feels like it’s getting harder and harder to get stuff done. • When getting stuff done is a primary measure for success, we need to introduce concepts that are simple and can be habit forming.
  6. 6. LeadingAgile Failures and Successes Failure • Memory • Attention • To-Do Lists • Franklin Covey Planner • GTD Success • Physical Kanban board • LeanKit Kanban board • Pomodoro technique Ask yourself if your strategy is simple and habit forming
  7. 7. LeadingAgile Habit forming Dopamine Addiction Compulsive Bad Habits • Checking email • Checking Facebook • Checking Twitter • Checking your phone Good Habits • Turning off the lights • Locking your doors • Brushing/flossing regularly • Saying thank you • Holding the door for people • Walking with purpose Even if you accomplish a trivial task, your body will release dopamine into your bloodstream (habit forming)
  8. 8. LeadingAgile Learning Outcomes If you don’t know the goal, how can you succeed? 1. Understand key definitions and terms of Lean and Kanban 2. Understand how to apply Kanban to your personal and professional life 3. Understand how you can measure and improve your processes
  9. 9. LeadingAgile Learning Outcome - Definitions & Terms • Kanban • Value Stream • Work in Process (WIP) • Cycle Time • Lead Time • Throughput • Slack • Flow • Push versus Pull
  10. 10. LeadingAgile 5 Principles of Lean Seek Perfection Identify Value Map Value Steam Create Flow Establish Pull
  11. 11. LeadingAgile 4 Steps of Personal Kanban 1. Create a value stream 2. Populate the backlog 3. Limit Work in Process (WIP) 4. Pull work
  12. 12. LeadingAgile What is Personal Kanban? Portfolio Manager Project Manager You?
  13. 13. LeadingAgile Step 1 - Create a Value Steam
  14. 14. LeadingAgile Step 2 - Populate the Backlog Use different colors for different types of work You could also add swim lanes
  15. 15. LeadingAgile Step 3 - Limit Work in Process (WIP) My WIP limit is 3
  16. 16. LeadingAgile What is a WIP limit? WIP = 4WIP = ? Team tasks vs. Kanban Finish more Start less
  17. 17. LeadingAgile Capacity or Throughput? FlowSlack WIP Limit = 2 Throughput
  18. 18. LeadingAgile Step 4 - Pull Work (3) Pull work to the right, if there is room
  19. 19. LeadingAgile Blockers Blocked (3) Can you pull more work into Doing column?
  20. 20. LeadingAgile Focus Focus (3) e.g. Add cover sheet to TPS report Hello Peter, what’s happening?
  21. 21. LeadingAgile Pomodoro – Focus for 25 Minutes Focus (3)
  22. 22. LeadingAgile Workshop Time!
  23. 23. LeadingAgile Instructions 1. Draw a value stream. Note your stream. 2. Review the task sheet on your table. 3. Based on the values of the tasks, create task cards that you will pull through your Personal Kanban. 4. Add your cards to your backlog. 5. Ready, set, pull work! (timed) 6. Total your points. 7. Describe your experiences. 8. Who did the best? Why? 9. How can we make things better? #7 + 25 paperclips 25
  24. 24. LeadingAgile Learning Outcome – How to Measure 1. Throughput 2. Lead Time 3. Cycle Time We have a natural velocity. To go faster, change the system. How can we change the system?
  25. 25. LeadingAgile Apply to Personal Life LeanKit Kanban Whiteboard + Stickies
  26. 26. LeadingAgile Apply to Professional Life Image Courtesy of LeanKit Kanban
  27. 27. LeadingAgile Additional Information Graphics • LeadingAgile • Pictofigo • Leankit Derek Huether derek@leadingagile.com 301/639-4976 Twitter: @derekhuether LinkedIn: in/derekhuether Google+: +derekhuether
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