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Residency Application Process



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  • Army and Navy use ERAS almost exclusively. Air Force is independent. Step 2 score in hand by September 30
  • Ron Groom will be in Meiling in mid-July to take photographs. You will not be eligible for an ERAS token until your biodata sheets are turned in. You must register with both NRMP and ERAS
  • Again, individual programs set the rules.


  • 1. Residency Application Process Jane Trask Student Affairs 061-B Meiling Hall Phone (614) 292-4814 Fax (614) 292-2474 [email_address]
  • 2. Why the Match?
    • Organized matching provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants.
  • 3. What is my obligation if I register for the Match?
    • You agree to abide by the rules and results of the match when you register
    • If you submit a rank order list, you are under contract to accept your matched position
  • 4. Categories of Match Programs
    • There are four categories of programs
    • Categorical - programs that begin in the PGY-1 year and provide the training required for board certification in medical specialties. (C)
    • Advanced - programs that begin in the PGY-2 year after a year of prerequisite training. (A)
    • Preliminary - one-year programs beginning in the PGY-1 year that provide prerequisite training for advanced programs. (P)
    • Physician - programs that are reserved for physicians who have had prior graduate medical education. Physician programs are not available to senior U.S. medical students. (R)
  • 5. How do I choose which Match?
    • Generally the specialty you apply to governs the appropriate match choice.
      • Urology has its own match,
      • Ophthalmology and Pediatric Neurology use the San Francisco Match.
      • Unless you are in the military, all others will use the N ational R esidency M atch P rogram
    • Some of you will use a combination
  • 6. Military Match
    • The Air Force has its own GME application program. The Army and Navy both participate in ERAS. Contact your recruiter if you are unsure.
    • Applicants should also apply to the NRMP as there are limited spaces in the military.
    • If you match with the military you will be automatically withdrawn from the NRMP.
  • 7. San Francisco Match
    • San Francisco Match
      • Pediatric Neurology and Ophthalmology
      • Centralized Application Service (CAS)
  • 8. Urology Match
    • American Urological Association sponsors its own match.
      • Urology only
      • E lectronic R esidency A pplication S ervice
  • 9. Regular Match aka NRMP
    • Almost all other programs including Preventive Medicine participate in the NRMP and ERAS programs.
      • E lectronic R esidency A pplication S ervice
  • 10. How do I apply?
    • Register with the appropriate application service.
    • Each match has its own service provider.
    • Some of you will need to use more than one.
    • Some programs do not participate in a match and/or an application service. They provide their own application forms
  • 11. Important to Remember
    • Not everyone plays by the same rules.
    • Verify that the program you want to apply to is participating in the application service and the match.
    • Individual programs make the decision.
    • Variation has occurred within an institution .
  • 12. What Makes up my Application?
    • Application form
      • CAS (early match), ERAS, or individual program
      • Requires a personal statement
    • 2 ½ x 3 ½ Photograph or digital file
    • Letters of Recommendation (3-5 per specialty)
    • USMLE Transcript or equivalent
    • Official university transcript
    • Dean’s letter (MSPE)
  • 13. Getting Started for 2010
    • Check resources
      • Meet FREIDA
      • Check Careers in Medicine for guidance
      • Explore program and association web sites
    • Connect with mentors and advisors
      • Career and preparation advice
      • Preliminary contact to recruit letter writers
  • 14. Getting Started for 2010
    • Complete required biodata forms
    • Craft your personal statement and CV
      • Letter writers may need these
    • Get your picture taken
    • Be sure you are on class listserv [Med2010]
    • Prepare to be busy and deadline-focused .
  • 15. Electronic Roads Lead to ERAS Post Office and Back Again for NRMP and AUA
    • Students electronically send applications and personal statements to ERAS directly.
    • Your photo, LoR’s, transcript, and the MSPE go to ERAS from the Dean’s work station aka Jane.
    • USMLE transcripts go to ERAS directly from NBME after the student okays release
    • ERAS then sends information to programs as appropriate.
  • 16. CAS or paper applications – who does what?
    • You register with the appropriate application service and check out the requirements for your program
    • Most documents will be transmitted as hard copy.
    • For Ophthalmology and Pediatric Neurology you need 2 copies of your letters of recommendation. The one for CAS needs to be in a sealed envelope. The other can be sent to me via campus mail.
    • You are responsible for envelopes or labels and for postage.
    • You will send your own multiple transcripts.
    • Not all early program services are the same.
    • Be sure you are connected to the appropriate department here.
  • 17. Preliminary Timetable
    • Request letters of recommendation
      • Make all requests by September 15
    • Request University transcripts
      • Request after summer quarter begins but before September 1 (Send to Jane Trask, 061 Meiling)
      • $7-9 charge per transcript
    • Request USMLE transcripts
        • Part of the ERAS application process
        • Check CAS for procedures – can use score reports if you kept them .
  • 18. Preliminary Timetable
    • Register with your early match program - AUA or San Francisco
    • Register with ERAS after you get your token (around July 1)
    • Prepare applications
      • Early matches check target date for your field
        • Do not use as deadline date
      • September 1 – first day to submit ERAS application
  • 19. Preliminary Timetable
    • Schedule interviews October – January
    • Military match results given in December
    • Early matches submit rank order lists in January with results the same month.
    • NRMP applicants submit rank order lists from mid-January - mid-February.
    • Match results the third Thursday in March
    • Celebration
  • 20. In a Nutshell
    • Choose a specialty
    • Register with a match
    • Register with the appropriate application service
    • Assemble your application package (application, photo, transcript, letters of recommendation)
    • Select programs where you want to apply
    • File your application
    • Wait for and do interviews
    • Submit your Rank Order list
    • Go to work, Doctor!
  • 21. Resources
    • Careers in Medicine /
    • Strolling Through the Match
    • Roadmap to Residency
    • Match Office – [email_address]
      • CV and personal statement review and/or advice
      • General questions
      • Career counseling
      • Match-specific inquiries
      • Any obstacle or question