Job Title:                 Administrative Assistant

Organisation               School of Health and ...
Therapy, Physiotherapy, and Speech Pathology. Students studying in this School benefit from the long
tradition of excellen...

Primary Purpose of Position

To provide a high level of support in the administration of NHMRC research pr...
•   High level computing skills using Microsoft Office Software (Word, Excel, Powerpoint)
   •   Good knowledge of web des...
School of Health & Rehabilitation Sciences
Therapies Building (84A)
The University of Queensland

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  1. 1. POSITION DESCRIPTION Job Title: Administrative Assistant Organisation School of Health and Rehabilitation Sciences Unit: Reference New Number: Type of 1 year fixed term, full-time appointment Employment: Classification: HEW Level 4 Remuneration: A salary package consisting of: $44,012 to $46,883 per annum base salary; $47,973 to $51,102 per annum which includes 9% employer superannuation contribution Appointments on a short term contract basis qualify for 9% of employer contribution. Other options for salary sacrifice include a motor vehicle, laptop computer, campus car parking and "in-house" benefits Closing Date: 30th April 2008 Further Dr Sandra Brauer Information: Tel: 3365-2317, email: s.brauer@uq.edu.au BACKGROUND Organisational Environment The Neurological, Ageing and Balance Research Team is situated in the Division of Physiotherapy, School of Health and Rehabilitation Sciences at the University of Queensland St Lucia site and at the Princess Alexandra Hospital. Two National Health and Medical Research Council (NHMRC) project grants in Neurological Rehabilitation are led by the UQ team leader, with project teams involving researchers and clinicians from multiple sites in Australia, the UK and USA. Both NHMRC projects aim to improve function in people following neurological disorders – stroke and Parkinson’s disease. Following stroke, people have an unacceptably high rate of upper limb disability, which impacts their quality of life. This NHMRC grant aims to trial an innovative new device to improve reaching in people undergoing rehabilitation following stroke, and represents an international collaboration between physiotherapy, movement science, psychology and engineering. People with Parkinson’s disease have different factors limiting their ability to participate in society, with altered walking one of their primary problems. This NHMRC grant involves studies to better understand how to train walking when dual tasking in people with Parkinson’s disease. Both studies involve engagement with researchers, professional and community groups at all stages of the projects. The School of Health and Rehabilitation Sciences comprises the divisions of Audiology, Occupational
  2. 2. Therapy, Physiotherapy, and Speech Pathology. Students studying in this School benefit from the long tradition of excellence in teaching and research. Programs in Physiotherapy, Occupational Therapy and Speech Pathology and Audiology have been offered at the University of Queensland since 1938, 1955 and 1962 respectively. The offering of these programs within a university from their inception has ensured a focus on scientific endeavour and high quality outcomes. The School offers an extensive range of academic programs at undergraduate and postgraduate levels. Graduates of all programs are held in high regard both within Australia and overseas and the School continues to maintain this reputation for quality outcome. Employment opportunities for graduates, nationally and internationally, are excellent. Research is a major activity within all the Divisions in the School. Each division undertakes research projects that not only advance knowledge within the relevant professions, but also have important implications for the standard of clinical practice and for community well-being. Several clinics are administered within the School and, in addition to offering a quality service to the community, they provide students with experience in the clinical aspects of their degrees and provide opportunities for specialised teaching and research. The School's Operational Plan reflects the goals and aspirations of the University as a whole and of the Faculty of Health Sciences. Objectives outlined within that plan include future broadening of the range of programs in the health and rehabilitation sciences fields, an increase in the number of interdisciplinary subjects, a growth of collaborative research projects in Australia and overseas, and an expansion of international contacts and student enrolments. The Division of Physiotherapy has a long and proud history of providing physiotherapy education to Australian and International students, offering its first course in 1938. There are currently a choice between two degrees to gain qualifications to register as a physiotherapist, a four year entry level bachelors degree and a two year accelerated graduate entry masters program. Research is the foundation for teaching and clinical practice. The Division of Physiotherapy has an internationally recognised research program and offers Post Graduate Research Degrees (Master of Philosophy and Doctor of Philosophy) in Physiotherapy. The Division also offers advanced study and clinical training through its Post Graduate Course Work Masters Degree programs which are offered in all the major Physiotherapy clinical specialty areas. The Division has an international reputation for the quality of its programs. Situated on the St Lucia campus of the University of Queensland, Brisbane, students have access to the comprehensive teaching, library and recreation facilities of Queensland's oldest and largest University. Information for Prospective Staff Information about the University, State of Queensland, living in Brisbane and employment at the University is at the University’s web site. (http://www.uq.edu.au/staff) For a comprehensive guide to family friendly work practices and services visit the Work and Family web site at http://www.uq.edu.au/equity/index.html?page=11661 Further information about the Faculty and the School may be accessed on the Faculty’s web site at http://www.uq.edu.au/health .
  3. 3. DUTY STATEMENT Primary Purpose of Position To provide a high level of support in the administration of NHMRC research projects led by the Neurological Ageing and Balance Research Team in the Division of Physiotherapy, at the University of Queensland. The appointee will provide support for all Research, Management and Communication activities of the NHMRC projects including administrative support to the investigators. Duties Duties and responsibilities include, but are not limited to: • Provide administrative support for the NHMRC grants and chief investigator • Perform a range of administrative functions for the staff and students of the Neurological Research Team • Coordinate monthly communication between chief investigators • Coordinate fortnightly Neurological Research Team meetings and regular research seminars • Assist with preparation of research grant applications and applications for ethical approval • Manage ordering of consumables and equipment purchases • Work with the School Finance Unit to process requisitions • Manage travel bookings for chief investigators, and research staff • Provide reception coverage for community enquiries and follow-up • Assist in the management of bookings for experimental sessions and in subject recruitment • Assist with organisation of research laboratories • Assist in the preparation of annual reports • Maintain a database of publications, presentations, grants and other outcomes by staff and students • Organise mail outs and other public relations exercises, such as newsletter production • Assist in formatting and updating information on a web site. • Assist the investigators, research staff and students in the organisation of educational activities and symposia for clinicians, researchers and the community • Act as secretary to the management committees of various projects, including preparation of agenda and minutes, room booking, catering, record RSVP • Contribute to communication activities of the centre • Comply with the University’s Code of Conduct (see the University’s web site at http://www.uq.edu.au/staff/employment/ ) • Comply with requirements of Queensland occupational health and safety (OH&S) legislation and related OH&S responsibilities and procedures developed by the University or School. Reporting Relationships The position reports to the Team Leader of the Neurology Research Team, Dr Sandra Brauer. SELECTION CRITERIA Qualifications Essential • Completion of post-secondary qualification and at least two years relevant administrative experience, or an equivalent combination of relevant experience and/or education/training. Knowledge and Skills Essential
  4. 4. • High level computing skills using Microsoft Office Software (Word, Excel, Powerpoint) • Good knowledge of web design/update or ability to quickly acquire such knowledge. • Excellent organizational skills Desirable • Previous experience with database support • Previous administrative experience in a University or similar environment Experience Essential • At least two years relevant administrative experience Personal Qualities Essential • Excellent verbal and written communication skills • Demonstrated interpersonal skills • Ability to prioritise work flow to meet competing demands and deadlines • Ability to perform duties with excellent attention to detail • Ability to exercise initiative and work independently • Ability to maintain confidentiality • Good organisational and problem-solving skills • Ability to work as part of a team APPLICATION Applications must consist of the following: 1. Covering Letter. The covering letter should include the vacancy reference number, your contact address and telephone number. It is an opportunity in not more than one page to introduce yourself and highlight the key reasons you should be considered for the role. 2. Resume or Curriculum Vitae. A resume is a brief history of your employment and experience that covers the following areas: • Educational qualifications and professional affiliations that detail the full title of the qualification, the year awarded and the title of the institution attended; • Employment history in chronological order, starting with current position and specifying dates of employment, title of each position, name of employer, main duties or accountabilities and achievements; and • The names and contact details (address, telephone, fax and e-mail) of three referees, including if possible a senior person (preferably your supervisor or the head of your organisational unit) closely associated with your current work. 3. Selection Criteria. A statement addressing how each of the selection criteria have been met is required to assist the Selection Committee determine whether you have the relevant qualifications, knowledge/skills, experience and personal qualities. Applications are to be sent to: Dr Sandra Brauer Division of Physiotherapy
  5. 5. School of Health & Rehabilitation Sciences Therapies Building (84A) The University of Queensland BRISBANE QLD 4072 Or email: s.brauer@uq.edu.au Telephone: 3365-2317 Fax: 3365-1622 Please note: • Applications should be typed; • Do not send applications that are bound or enclosed in plastic or manilla folders; • Simply staple the application at the top left hand corner; and • Retain a copy for your reference because the University does not return copies to applicants. SELECTION PROCESS A Selection Committee will consider all applications and shortlist candidates for interview who appear to meet the selection criteria at the highest levels. They will be invited to attend an interview and the remaining unsuccessful applicants will be notified accordingly. An invitation to attend an interview provides an opportunity to provide further information to the Selection Committee to substantiate your claims against the selection criteria or demonstrate your capabilities. Please note that for some positions interviews may be conducted by teleconference in the first instance. The Selection Committee will subsequently seek referee reports, if not sought prior to interview, before making a decision to make an offer of appointment to the preferred candidate. The purpose of referee checks is to obtain, in confidence, factual information about your past work history, as well as opinions regarding the quality of your work, behaviour in the work place and suitability for the position. Referee reports may be sought orally, or for academic staff, in writing by post or e-mail. Referees should normally include current supervisors or and/or managers. A referee must be able to comment on your work experience, skills and performance with respect to the selection criteria. Referee checks conducted after the interview process can sometimes delay notification of the successful candidate and other interviewees. If you are the preferred candidate, you will receive a written offer of appointment to the position. Do not take any action, such as resigning from your current position, before you receive a written offer of appointment. The University of Queensland is an equal opportunity employer. Smoking is prohibited in all University buildings. 2001101